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Home My WebLink About01/29/2019 - REGULAR COUNCIL MEETING @ 5:30 P.M. (INSIDE & OUTSIDE) y,. NOTICE I Notice is hereby given pursuant to Chapter 551 of the Government Code that a Regular Meeting of the City Council. of The City of Port Arthur, Texas will be held on Tuesday, January 29, 2019 at 5:30 p.m. in the City Council. Chamber, Fifth Floor, City Hall, 444 Fourth Street, Port Arthur, Texas To Consider the following Agenda. CERTIFICATION I certify that a copy of the . January 29, 2019 Meeting Agenda was posted this �= day of Qp�,,,- ��, 2019 in the City Hall Building Lobby (inside/outside), Port Arthur, Texas at p.m. e Val4ize City Atto ey I certify, that the attached notice and agenda was removed by me , from the City Hall bulletin board < inside utside) on the / day of , 2019. Title: / rte DERRICK FORD FREEMAN,MAYOR HARVEY ROBINSON THOMAS J.KINLAW Ill,MAYOR PRO TEM City Of INTERIM CITY MANAGER COUNCIL MEMBERS: SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. CITY CITY SECRETARY CAL J.JONES O<l't T j2 u>r' HAROLD DOUCET,SR.. VAL TIZENO CHARLOTTE MOSES Texas CITY ATTORNEY KAPRINA FRANK AGENIDA City Council Regular Meeting January 29, 2019. 5:30 p.m. In compliance with .the Americans With Disabilities Act, the City of Port Arthur wi1-1 provide for reasonable accommodations for persons attending City Council -meetings. To better serve you, requests should be received 24 hours prior to the meeting. Please contact the City Secretary's Office, at (409) 983-8115. City Council Meeting City Hall Council Chamber City Of Port Arthur January 29, 2019 5:30 P.M. PLEASE TURN.OFF OR MUTEALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL .Mayor Freeman Mayor Pro Tem Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager_Robinson City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee II. PROCLAMATIONS III. PETITIONS & COMMUNICATIONS A. Speakers (1) Raynold Richardson Of The J. Allen Management Company Regarding Prince Hall Village Rehabilitation Project B. Presentations. (1) A Presentation By Staff Regarding Street And Drainage Project Update (2) A Presentation By Finance Director Andrew Vasquez Regarding The December Monthly Financial Report C. Employee Recognition — None D. Correspondence — None E. Discussion — None 1 AGENDA JANUARY 29, 2019 IV. PUBLIC HEARINGS — 6:00 P.M. — NONE V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished .With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council.Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports — None C. Minutes January 15, 2018 D. Resolutions Consent (1) P.R. No. 20641 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 Amending The Original Contract Between The City Of Port Arthur And Freese And Nichols, Inc. Of Texas For The 20 Year Capital Improvement Plan (CIP) By Decreasing The Contract Amount By $50,500.00 To A New Contract Total Of $124,500.00 And Authorizing Final. Payment Of The Remaining Balance In The Total Amount Of $42,274.91. Funding Is Available In Account Number 001-1051-517.54-00 (2) P.R. No. 20645 — A Resolution Authorizing The Purchase Of A 2019 Ford F-350 Utility Crew Cab (Option 4) For The Water Utilities Department, Wastewater Conveyance 'Division, From ;Rockdale Country Ford, Of Rockdale,,Texas, Through Solicited Bids, In The Total Amount. Of $35,375.00. Funds Are Available In Capital Equipment Account `No. 625-1801-532.93-05, Motor Vehicles, Wastewater Conveyance 2 AGENDA JANUARY 29, 2019 VI. CONSENT AGENDA — CONTINUED (3) P.R. 'No. 20646 — A Resolution Authorizing A Two (2) Year Contract Between The City Of Port Arthur And Dataprose, LLC, Of Coppell, Texas, For The Purpose Of Mailing Water Billing Statements For The Water Utilities. Department, Customer Service Division, With A Projected Budgetary Impact Of $90,000.00 Per Year. Funding Available In The Water Utilities Department, Customer Service Division, Account No'. 410-1254-532.54-00, Professional Services (4) P.R. No. 20647 — A Resolution Approving A Pre-Employment .Workforce Training Agreement Between The City Of Port Arthur Section 4A Economic Development. Corporation And Lamar State College Port Arthur For The Training Of Port Arthur Residents As Class A & B Commercial Drivers In An Amount Not To Exceed $60,000.00 (5) P.R. No. 20652 — A Resolution Authorizing The Purchase Of Eight Zebra Electronic Ticket Writers And Eleven Zebra Printers With Accessories From Tyler Technologies For A Total Of $25,755.00 Through Sourcewell (Formerly National Joint Powers Alliance) Cooperative Purchasing Program Contract #110515-TTI; Funds Are Available Through The 2018 Edward Byrne Memorial Justice Assistance Grant (JAG) Funds, Account No. 107-11. 18-521.25-00, Project No. R18359 (6) P.R. No. 20653 — A Resolution Authorizing The Police Department To Pursue The Buyout Option Of The Lease Contract For 75 Laptop Computers For Police Vehicles Through HP Financial Services In The Amount Of $31,942.00; Funding Available In Account 001- 1101-521.51-00 (7) P.R. No. 20655 — A Resolution Authorizing The City Manager To Amend The Contract Between The City Of Port Arthur And Berg Oliver . Associates, Inc. Of Houston, Texas, For Additional Environmental Assessments At Bryan Park; Increasing The Contract Amount By $1,797.00 For Additional Soil Samples And Soil Deposit Fee, To A New Contract Total Of $12,657.00; Funding Available In Hurricane Harvey Account No. 147-2300-91.54-00, Project No. 082617 3 r �, AGENDA JANUARY 29, 2019 VI. CONSENT AGENDA -CONTINUED (8) P.R. No. 20656 – A Resolution Authorizing The City Manager To Award A Quote And Enter Into A Contract With Texas Pool Guy Of Lumberton, Texas For The Replastering Of The City Of Port Arthur Recreation Center Pool In An Amount Not To Exceed $35,660.00 Account Number 001-1207-531.39-00 (9) P.R. No. 20659 – A Resolution Approving Amendment No. Four (4) To 2016-2020 Contract Between The Texas Department Of Family And Protective Services And The City Of Port Arthur For The Nurse- Family Partnership Program Which Clarifies Changes In The Funding Source And Sub-Recipient Status (10) P.R. No. 20662 – A Resolution Authorizing The Purchase Of A Dri- Prime CD150M Diesel Pump Through HGAC Cooperative Purchasing Program For The Water Utilities Department, Water Distribution Division, Through Xylem, Of Houston, Texas, With A Budgetary Impact Of $38,812.60, From Account # 410-1253-532.92-00 (Equipment) (11) P.R. No. 20664 – A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into An Environmental Consulting Services Agreement With Baer Engineering And Environmental Consulting, Inc., For The Removal And Disposal Of Two Aboveground Storage Tanks And Eleven Drums From The Former Port Arthur News Building At 549 4th Street At A Price Not To Exceed $46,000.00. Funding Available In EDC Account No. 305-1606-591.82-00, Project No. EDC 549 (12) P.R. No. 20667 – A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Excavation And Construction LLC Of Port Arthur, Texas For 15th Street Improvements From Vera Drive To Main Avenue With A Projected Budgetary Impact Of $289,350.70. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86-00 4 AGENDA JANUARY 29, 2019 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 20634 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Paramount Design And Development Of Beaumont, Texas For The Reconstruction Of Three (3) Houses, And City Council Authorization Of The Expenditure Of Contingency Funds In The Amount Of $2,263.35 And Increasing The Contract Time By 10 c Days To A New Term Of 120 Days (2) P.R. No. 20649 - A Resolution Approving The Closing Of The Economic Development Conditional Grant Agreement Between AJ Entertainment, LLC And The City Of Port Arthur Section 4A Economic Development Corporation (3) P.R. No. 20657 — A Resolution Appointing A Member Or Members To The Port Arthur Downtown Reinvestment Zone Board (4) P.R. No. 20666 — A Resolution Removing A Regular Board Member And Appointing A New Member To The Construction Board Of Adjustment And Appeals To Fill A Vacancy B. Ordinances — Non-Consent (1) P.O. No. 6750 — An Ordinance Authorizing The Sale Of Passenger Vans By A Public Online Auction Through Rene Bates Auctioneers, Inc. VIII. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On January 30, 2019. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law s 1' NOTICE .11.N otice is hereby given p p iven ursuant to Chapter 551 of the Government Code that a Regular Meeting of the 'City Council of The City of Port Arthur, Texas will be held on Tuesday, January 29, 2019 at 5:30 p.m. in the City Council. Chamber, Fifth Floor, City Hall, 444 Fourth Street, Port Arthur, 'Texas To Consider the following Agenda. CERTIFICATION I certify that a copy of the January 29, 2019 Meeting Agenda was posted this ?,544 day of 2019 in the City' Hall Building Lobby (Inside/outside), Port Arthur, Texas at p.m. d Val Tiz o City Atto ney I certify that the attached notice and agenda was removed- by me from the City Hall bulletin board (inside/ utside) on the day of , 2019. Title: e DERRICK FORD FREEMAN,MAYOR HARVEY ROBINSON THOMAS J.KINLAW III,MAYOR PRO TEM Cit}'of i INTERIM CITY MANAGER COUNCIL MEMBERS: S SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. CITY SECRETARY CAL J.JONES rotv th. HAROLD DOUCET,'SR. VAL TIZENO CHARLOTTE MOSES Texas" CITY ATTORNEY KAPRINA FRANK AGENDA City Council RegularMeeting January 29, 2019 5:30 p.m. In compliance with the Americans With Disabilities Act, the City of Port Arthur will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meeting. Please contact the City Secretary's Office, at (409) 983-8115. City Council Meeting City Hall Council Chamber City Of Port Arthur January 29, 2019 5:30 P.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee II. PROCLAMATIONS III. PETITIONS & COMMUNICATIONS A. Speakers (1) Raynold Richardson Of The J. .Allen Management Company Regarding Prince Hall Village Rehabilitation Project B. Presentations (1) A Presentation By Staff Regarding Street And Drainage Project Update (2) A Presentation By Finance Director Andrew Vasquez Regarding The December Monthly Financial Report C. Employee Recognition — None D. Correspondence None E. Discussion —, None 1 i AGENDA JANUARY 29, 2019 IV. PUBLIC HEARINGS — 6:00 P.M. — NONE V. UNFINISHED.BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports — None C. Minutes January 15, 2018 D. Resolutions — Consent (1) P.R. No. 20641 A Resolution Authorizing The City Manager To Execute Change Order No. 1 Amending The Original Contract Between The City Of Port Arthur And Freese And Nichols, Inc. Of Texas For The 20 Year Capital Improvement Plan (CIP) By Decreasing The Contract Amount By $50,500.00 To A New Contract Total Of $124,500.00 And Authorizing Final Payment Of The Remaining Balance In The Total Amount Of $42,274.91. Funding Is Available In Account Number 001-1051-517.54-00 (2) P.R. No. 20645 — A Resolution Authorizing The Purchase Of A 2019 Ford F-350 Utility Crew Cab (Option 4) For The Water Utilities Department, Wastewater Conveyance Division, From Rockdale Country Ford, Of Rockdale, Texas, Through Solicited Bids, 'In The Total. Amount Of $35,375.00. Funds Are Available In Capital Equipment Account , No. 625-1801-532.93-05, Motor Vehicles, Wastewater Conveyance 2 AGENDA JANUARY 29, 2019 VI. CONSENT AGENDA — CONTINUED (3) P.R. No. 20646 — A Resolution Authorizing A Two (2) Year Contract Between The City Of Port Arthur And Dataprose, LLC, Of Coppell, Texas, For The Purpose Of Mailing Water Billing Statements For The Water.Utilities Department, Customer Service Division, With A Projected Budgetary Impact Of $90,000.00 Per Year. Funding Available In The Water Utilities Department, Customer Service Division, Account No. 410-1254-532.54-00, Professional Services (4) P.R. No. 20647 — A Resolution Approving A Pre-Employment Workforce Training Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Lamar State College Port Arthur For The Training, Of Port Arthur Residents As Class A & B Commercial Drivers In An Amount Not To Exceed $60,000.00 (5) P.R. No. 20652 — A Resolution Authorizing The Purchase Of Eight Zebra Electronic Ticket Writers And Eleven Zebra Printers With Accessories From Tyler Technologies For A Total Of $25,755.00 Through Sourcewell (Formerly National Joint , Powers Alliance) Cooperative Purchasing Program Contract #110515-TTI; Funds Are Available Through The 2018 Edward Byrne Memorial Justice Assistance Grant (JAG) Funds, Account No. 107-1118-521.25-00, Project No. R18359 (6) P.R. No. 20653 — A Resolution Authorizing The Police Department To Pursue The Buyout Option Of The Lease Contract For 75 Laptop Computers For Police Vehicles Through HP Financial Services In The Amount Of $31,942.00; Funding Available In Account 001- 1101-521.51-00 (7) P.R. No. 20655 — A Resolution Authorizing The City Manager To Amend The Contract Between The City Of Port Arthur And Berg Oliver Associates, Inc. Of Houston, Texas, For Additional Environmental Assessments At Bryan Park; Increasing The Contract Amount By $1,797.00 For Additional Soil Samples And Soil Deposit Fee, To A New Contract Total Of $12,657.00; Funding Available In Hurricane Harvey Account No. 147-2300-91.54-00, Project No. 082617 3 i AGENDA JANUARY 29, 2019 VI. CONSENT AGENDA — CONTINUED (8) P.R. No. 20656 — A Resolution Authorizing The City Manager To Award A Quote And Enter Into A Contract With Texas Pool Guy Of Lumberton, Texas For The Replastering Of The City Of Port Arthur Recreation Center Pool In An Amount Not To Exceed $35,660.00 Account Number 001-1207-531.39-00 (9) P.R. No. 20659 — A Resolution Approving Amendment No. Four (4) To 2016-2020 Contract Between The Texas Department Of Family And Protective Services And The City Of Port Arthur For The Nurse- Family Partnership Program Which Clarifies Changes In The Funding Source And Sub-Recipient Status (10) P.R. No. 20662 — A Resolution Authorizing The Purchase Of A Dri- Prime CD150M Diesel Pump Through HGAC Cooperative Purchasing Program For The Water Utilities Department, Water Distribution Division, Through Xylem, Of Houston, Texas, With A Budgetary Impact Of $38,812.60, From Account # 410-1253-532.92-00 (Equipment) (11) P.R. No. 20664 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into An Environmental Consulting Services Agreement, With Baer Engineering And Environmental Consulting, Inc., For The Removal And. Disposal Of Two. Aboveground Storage Tanks And Eleven Drums From The Former Port Arthur News Building At 549 4th Street At A Price Not To Exceed $46,000.00. Funding.Available In EDC Account No. 305-1606-591.82-00, Project No. EDC 549 (12) P.R. No. 20667 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Excavation And- Cons nd Construction LLC Of Port Arthur, Texas For 15th Street Improvements From Vera Drive To Main Avenue With A Projected Budgetary Impact Of $289,350.70. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86-00 4 AGENDA JANUARY 29, 2019 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 20634 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Paramount Design And Development Of Beaumont, Texas. For The Reconstruction Of Three (3) Houses, And City Council,Authorization Of The Expenditure Of Contingency Funds In The Amount Of $2,263.35 And Increasing The Contract Time By 10 Days To A New Term Of 120 Days (2) P.R. No. 20649 — A Resolution Approving The Closing Of The Economic Development Conditional Grant Agreement Between AJ Entertainment, LLC And The. City Of Port Arthur Section 4A Economic Development Corporation (3) P.R. No. 20657 — A Resolution Appointing A Member Or Members To The Port Arthur Downtown Reinvestment Zone Board (4) P.R. No. 20666 — A Resolution Removing A Regular Board Member And Appointing A New Member To The Construction Board Of Adjustment And Appeals To Fill A Vacancy B. Ordinances — Non-Consent (1) P.O. No. 6750 — An Ordinance Authorizing The Sale Of Passenger Vans By A Public Online Auction Through Rene Bates Auctioneers, Inc. VIII. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The.Meeting Extends Past 11:59` PM, The City Council May Elect To Recess The. Meeting And Reconvene At 8:30 AM On January 30, 2019. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law 5 f RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure;Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records,state that subject he wishes to discuss,state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council,shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed.After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. S. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct; No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for.television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. S. Persons Having Complaints,Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning.All persons shall at the request of the Presiding Officer, be silent. Removal.If,after receiving a warning from the Presiding Officer,a person persists in disturbing the meeting,such Officer may order him to remove himself from the meeting. If he does not remove himself,the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal.Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce.Any Councilmember may move to require the Presiding Officer to enforce this division,and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents.Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. SaeciFc Agenda Item., After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item,who shall be permitted to address the Council thereon for a period of three(3) minutes."Specific Agenda Items"are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council. r I