HomeMy WebLinkAboutPR 21820: RENEWAL OF CONTRACT WITH DIAMOND SHINE BUILDING SERVICES City.of gam.
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INTEROFFICE MEMORANDUM
Date: March 16, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
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From: Timothy Duriso, Chief of Police 4kAP
RE: P.R. 21820—Renewal of Contract with Diamond Shine Building Services
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
renew the contract with Diamond Shine Building Service of Nederland, Texas for janitorial
services for the Police Department, Fire Administration Building and Municipal Court building
for an additional year.
Background:
In 2019, the Purchasing Department advertised for proposals for a one-year contract for
janitorial services for the Police, Fire and Municipal Court buildings with the option to renew
for two additional years. After evaluation of the proposals, Diamond Shine Building Services
of Nederland, Texas was the highest ranked proposal. On March 3, 2020, City Council
approved Res. 20-074 authorizing the City Manager to enter into the contract with Diamond
Shine Building Services. The Police Department wished to utilize the option to renew the first
additional year of the contract and continue services with Diamond Shine Building Services.
The annual projected budgetary impact is $66,684.00
Budget Impact:
Funds are available in Police Department account 001-1101-521.32-00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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Recommendation:
It is recommended that City Council approve the City Manager to renew the contract with
Diamond Shine Building Service of Nederland, Texas for janitorial services for the Police
Department, Fire Administration Building and Municipal Court buildings for an additional
year, as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21820
3-9-21 mf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE CONTRACT WITH DIAMOND SHINE BUILDING
SERVICE OF NEDERLAND, TEXAS, FOR JANITORIAL SERVICES
FOR THE POLICE DEPARTMENT, FIRE ADMINISTRATION
BUILDING, AND MUNICIPAL COURT BUILDING WITH AN
ANNUAL PROJECTED BUDGETARY IMPACT OF $66, 684 . 00 ;
FUNDING AVAILABLE IN POLICE DEPARTMENT BUILDING
MAINTENANCE ACCOUNT NO. 001-1101-521 . 32-00
WHEREAS, on March 3, 2020, Council approved Resolution
No. 20-074 authorizing a one-year contract with Diamond Shine
Building Service for janitorial services for the Police
Department and Fire Administration Building as well as the
Municipal Court Building, with the option to renew for two (2)
additional one-year periods; and
WHEREAS, the Police Department wishes to utilize the
option and renew the contract with Diamond Shine for the
second year (first renewal) ; and
WHEREAS, funding is available in the Police Department
Building Maintenance Account No. 001-1101-521 . 32-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorizes the City
Manager to renew the contract for the second year (first
renewal) with Diamond Shine Building Service of Nederland,
Texas, for janitorial services for the Police Department, Fire
Administration Building and Municipal Court Building, with an
annual projected budgetary impact of $66, 684 . 00 .
Section 3. That an authorized representative of Diamond
Shine Building Service will sign this resolution agreeing to
the terms thereof.
Section 4 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of March,
A. D. , 2021, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote:
AYES:
Mayor:
Councilmembers : ,
NOES:
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
oI
al Tizen , City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
Timothy Duriso, Chief of Police
APPROVED FOR THE AVAILABILITY OF FUNDS:
a
Clifton Williams, CPPB
Purchasing Manager
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Kandy Daniel
Interim Dire or of Finance
AGREED TO:
DIAMOND SHINE BULDING SERVICES
By:
Print Name :
Title :
EXHIBIT "A"