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HomeMy WebLinkAboutPR 21826: AGREEMENT WITH WATER PURIFICATION PLANT BY CHAMPION TECHNOLOGY SERVICES City of ,4 1 J4 tar11 t rthur re.zczs INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION Date: March 9, 2021 To: Ronald Burton, City Manager From: Donnie Stanton, Interim Director of Utilities RE: P. R. No. 21826—Automation of Existing Manual Controls for the Control System for Filters and Clarifiers for the Water Purification Plant by Champion Technology Services Nature of the Request: Resolution No. 20-405, passed on November 24th, 2020, and Resolution No. 20-457, passed on December 22nd, 2020, authorized the design and construction of both the filter control system and of the clarifier control system at the Water Purification Plant at 1101 H. O. Mills Blvd. The cost of installation and startup could not be determined until the design and construction of the controls was complete. This resolution is to authorize the installation and startup of the automation controls. The automation of existing manual controls for the control system for filters and clarifiers for the Water Purification Plant are necessary for proper operation. Champion Technology Services is considered the sole source provider of these services due to prior setup of controls at the plant and ability to support the current systems at the facility. Champion Technology Services has submitted a quote in the amount of $41,975.00 for these services. This project is budgeted and funding is available in Utilities Account No. 410-1252- 532.92-00, Equipment. The Utilities Department is seeking authorization for Champion Technology Services of Port Arthur, Texas to install and startup automated control system for filters and clarifiers in the submitted amount of$41,975.00. Budget Considerations: This project is budgeted and funding is available in Utilities Account No. 410-1252-532.92-00, Equipment. Recommendation: I recommend that the City Council approve Proposed Resolution No. 21826, authorizing the automation of existing manual controls for the control system for filters and clarifiers for the Water Purification Plant in the amount of$41,975.00. P.R. 21826 3-9-21 to/bw, Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE INSTALLATION AND STARTUP OF AUTOMATED CONTROLS FOR FILTERS AND CLARIFIERS OF THE WATER PURIFICATION PLANT BY CHAMPION TECHNOLOGY SERVICES OF PORT ARTHUR, TEXAS IN THE AMOUNT OF $41,975.00; FUNDING IS AVAILABLE IN UTILITIES ACCOUNT NO. 410-1252-532.92-00, EQUIPMENT. WHEREAS, Resolution No. 20-405, passed on November 24th, 2020, authorized the design and construction of the filter control system at the Water Purification Plant due the existing electronics being outdated and no longer supportable; and, WHEREAS, Resolution No. 20-457, passed on December 22nd, 2020, authorized the design and construction of the clarifier control system at the Water Purification Plant due to the existing electronics being outdated and no longer supportable; and, WHEREAS,the design and construction of the replacement controls was necessary before cost of installation and startup were known for automation of existing manual controls for the control system for filters and clarifiers for the Water Purification Plant; and, WHEREAS, City staff has solicited a quote for installation and startup of automation of controls for the filters and clarifiers for the Water Purification Plant; and, WHEREAS,Champion Technology Services of Port Arthur,Texas,a sole source provider (see Exhibit "A"), submitted the quote attached as Exhibit "B", which meets our specifications; and, WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section 3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of equipment for compatibility and is available from only one supplier; and, P.R. 21826 3-9-21 ta/bw Page 2 of 3 WHEREAS, this procurement is exempt from the bid process under Texas Local Government Code Section 252. 022, General Exemptions(a)(7) (D), captive replacement parts or components for equipment. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council of the City of Port Arthur hereby authorizes the installation and startup of automated controls for filters and clarifiers for the Water Purification Plant by Champion Technology Services of Port Arthur, Texas for the amount of$41,975.00, as delineated in Exhibit ,,B„ THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED,AND APPROVED this the day of , A.D. 2021 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Thurman"Bill" Bartie P.R. 21826 3-9-21 ta/bw Page 3 of 3 ATTEST: City Secretary Sherri Bellard APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: /)/7i Valecia T. eno U/1 Ronald Burton City Attorney City Manager Donnie Stanton Interim Director of Water Utilities APPROVED AS FOR AVAILABILITY OF FUNDS: 1"<-0\-- -- 6-y Kandy Daniel Interim Director of Finance IuL/& , Clifton`Williams, CPPB Purchasing Manager Exhibit "A" / •' Champion Technology Services,Inc. C M P I 0 N 7980 Anchor Drive,Bldg.200 Port Arthur,TX 77642 ; SERVICES P:(409)527-6545 Jeff Wyble City of Port Arthur Water Purification Plant Dear Mr. Wyble, Champion has served the needs for this facility since 2014 and is the only Automation Systems Integrator in the southeast Texas and southwest Louisiana area to hold partnerships with the two automation manufacturers implemented at this site. These include: • Recognized Systems Integrator for Rockwell Automation with engineers certified in PlantPAx. • GE Industrial Solution Partner for the RX3i line of products. Feel free to reach out to me directly if additional information is required. Regards, Scott Thompson Automation Manager Champion Technology Services, Inc. (337) 533-8800 scott.thompson@champtechnology.com Exhibit "B" CHAMPION TECHNOLOGY Collaborate Innovate Accelerate ESTIMATE NO. Q20210065 ON-SITE INSTALLATION SERVICES CITY OF PORT ARTHUR WATER PURIFICATION PLANT Scott Thompson Automation Manager Beaumont, TX February 23, 2021 www.ChampTechnology.com Champion Technology Services,Inc. C H! M P I 0 N 7980 Anchor Drive, Bldg.200 Port Arthur,TX 77642 SERVICES (409)527-6545 Jeff Wyble City of Port Arthur Water Purification Plant Dear Mr. Wyble, Thank you for giving Champion Technology Services, Inc. ("Champion")the opportunity to provide City of Port Arthur Water Purification Plant ("City of Port Arthur")with this estimate for On-Site Installation Services. At Champion, we take pride in the quality of our work, the value of our experience, and the importance we place on our continued partnership with our customers. Our dynamic team makes it a priority to deliver high-quality solutions, dedicated customer service, and exceptional workmanship. Sincerely, Scott Thompson Automation Manager Champion Technology Services, Inc. (409) 527-6545 scott.thompson@champtechnology.com CONFIDENTIALITY NOTICE:This proposal and its contents are confidential and proprietary to Champion Technology Services,Inc.This information is specifically provided in confidence to the individual or entity named in the document with the understanding that it may not be disclosed,copied,or distributed,in whole or in part,to a third party or used for any purpose other than evaluation of this proposal. Issue Date: 2/23/2021 CONFIDENTIAL INFORMATION Estimate: Q20210065 On-Site Installation Services Revision: 0.0 www.ChampTechnology.com Page 2 of 9 Champion Technology Services, Inc. C M P I O N 7980 Anchor Drive,Bldg.200 Port Arthur,TX 77642 TECHNO SERVICES (409)527-6545 BASIS FOR PROPOSAL Champion has two (2) current projects with City of Port Arthur Water Purification Plant: • Old Clarifier MicroLogix Upgrade • PLC600 HMI Upgrade Champion is providing the following estimate for on-site support for these two projects on a time and materials basis. OLD CLARIFIER MICROLOGIX UPGRADE City of Port Arthur has requested support services from Champion to remove existing hardware, install new hardware, and provide on-site installation supervision and commissioning for the Clarifier MicroLogix Upgrade project (1243-021). INSTALLATION Champion estimates the following hours on-site for installation. Automation Support Automation Electrician Engineer Personnel 1 2 Days 2 2 Hours Per Day 10 10 Total 20 40 MATERIAL The following material will be provided during installation. Supplied Materials Item Manufacturer Description Quantity 1 Phoenix Contact Fused and Unfused Terminal Blocks, Wireway, DIN Rail, Lot etc. for up to 20 fused channels CONFIDENTIALITY NOTICE:This proposal and its contents are confidential and proprietary to Champion Technology Services,Inc.This information is specifically provided in confidence to the individual or entity named in the document with the understanding that it may not be disclosed,copied,or distributed,in whole or in part,to a third party or used for any purpose other than evaluation of this proposal. Issue Date: 2/23/2021 CONFIDENTIAL INFORMATION Estimate. Q20210065 On-Site Installation Services Revision: 0.0 www.ChampTechnology.com Page 3 of 9 Champion Technology Services, Inc. C M P I O N 7980 Anchor Drive,Bldg 200 Port Arthur,TX 77642 SERVICES (409)527-6545 COMMISSIONING Champion estimates the following hours for on-site commissioning and support. On-Site Support Quantity Automation Engineer(s) 1 Days 1.5 Hours Per Day, including portal-to-portal travel 8 Total 12 PLC600 HMI UPGRADE Champion will provide on-site installation and commissioning services for the PLC600 HMI Upgrade project (1243-019). This involves providing services to automate existing manual controls for the PLC600 HMI Upgrade project. This service will add automated back flushing to the automation system. Champion is providing all services on a time and materials basis. AUTOMATIC BACKWASHING SEQUENCE Champion estimates 60 hours in-house to create logic and graphics associated with automatic backwashing of five (5)filters. INSTALLATION Champion estimates the following hours on-site for installation. Automation Support Automation Electrician Engineer Personnel 1 2 Days 5 5 Hours Per Day 10 10 Total 50 100 CONFIDENTIALITY NOTICE:This proposal and its contents are confidential and proprietary to Champion Technology Services,Inc.This information is specifically provided in confidence to the individual or entity named in the document with the understanding that it may not be disclosed,copied,or distributed,in whole or in part,to a third party or used for any purpose other than evaluation of this proposal. Issue Date: 2/23/2021 CONFIDENTIAL INFORMATION Estimate. Q20210065 On-Site Installation Services Revision: 0.0 www.ChampTechnology.com Page 4 of 9 ' Champion Technology Services,Inc. C MP I ON 7980 Anchor Drive,Bldg.200 Port Arthur,TX 77642 SERVICES (409)527-6545 MATERIAL The following material will be provided during installation. Supplied Materials Item Manufacturer Description Quantity Fused and Unfused Terminal Blocks, Wireway, DIN Rail, 1 Phoenix Contact Lot etc. for up to 20 fused channels COMMISSIONING Champion estimates the following hours for on-site commissioning and support. On-Site Support Quantity Automation Engineer(s) 1 Days 3 Hours Per Day, including portal-to-portal travel 10 Total 30 I CLARIFICATIONS AND EXCEPTIONS • All services, including portal to portal travel and standby time, will be billed on a time and materials basis. • Estimated hours do not include weekends, holidays and outside of regular business hours. • Respective multipliers will be applied per listed terms and conditions. • Champion assumes all field devices are in good working order. Materials or services to troubleshoot, repair, or replace field devices are not included in this proposal. CONFIDENTIALITY NOTICE:This proposal and its contents are confidential and proprietary to Champion Technology Services,Inc.This information is specifically provided in confidence to the individual or entity named in the document with the understanding that it may not be disclosed,copied,or distributed,in whole or in part,to a third party or used for any purpose other than evaluation of this proposal. Issue Date: 2/23/2021 CONFIDENTIAL INFORMATION Estimate. Q20210065 On-Site Installation Services Revision: 0.0 www.ChampTechnology.com Page 5 of 9 Champion Technology Services, Inc. C M P I O N 7980 Anchor Drive,Bldg.200 Port Arthur,TX 77642 S E R v f C E 5 (409)527-6545 ON-SITE SERVICES (T&M) CLARIFIER Installation (60 Hours at Standard Hourly Rates + Material &Travel) $10,768 Commissioning (12 Hours at Standard Hourly Rates + Travel) $2,994 Total 13762 $13,762 PLC 600 Automatic Backwashing Sequence $10,175 Installation (150 Hours at Standard Hourly Rates+ Material &Travel) $25,363 Commissioning (30 Hours at Standard Hourly Rates+Travel) $6,437 Total $41,975 3!LLNG TERMS 100% Billed Biweekly READY TO START? 1. Email your purchase order to orders.LC@champtechnology.com 2. Please reference the Champion proposal number Q20210065 Just a reminder... • Champion is providing this document as a time and materials estimate. • Services outside the scope will be billed on a T&M basis. • Quotation is good for 60 days. • Taxes are not included. • Freight is not included; any freight(FOB Beaumont, TX)will be prepaid and added to the final invoice. • Services and/or products provided are subject to the terms and conditions below. Again, thank you for the opportunity to submit this estimate to City of Port Arthur. We look forward to working with you on this project. Questions? How Are We Doing? Take Our 5 Minute Survey. Please contact Scott Thompson at(409) 527-6545 or scott.thompson@champtechnology.com with any questions or concerns. CONFIDENTIALITY NOTICE:This proposal and its contents are confidential and proprietary to Champion Technology Services,Inc.This information is specifically provided in confidence to the individual or entity named in the document with the understanding that it may not be disclosed,copied,or distributed,in whole or in part,to a third party or used for any purpose other than evaluation of this proposal. Issue Date: 2/23/2021 CONFIDENTIAL INFORMATION Estimate: Q20210065 On-Site Installation Services Revision: 0.0 www.ChampTechnology.com Page 6 of 9 •' Champion Technology Services,Inc. C M P I 0 N 7980 Anchor Drive, Bldg.200 Port Arthur,TX 77642 TECHNOLOGY SERVICES (409)527-6545 STANDARD TERMS AND CONDITIONS CHAMPION TECHNOLOGY SERVICES, INC. STANDARD TERMS AND CONDITIONS (Effective January 1,2017) Terms Applicable to All Contracts 1. Agreement.The entire agreement between Champion Technology Services, Inc. ("Champion")and the entity purchasing goods of services from Champion ("Purchaser")consists of these terms and conditions, any accompanying Proposal issued by Champion, and any purchase order issued by Purchaser(except to the extent such purchase order contains additional, different, or inconsistent terms or conditions, all of which are expressly rejected; Purchaser acknowledges this rejection by allowing Champion to commence performance of the work required by this Contract). All of these documents collectively comprise the Contract. To the extent any Proposal issued by Champion conflicts with these terms and conditions, these terms and conditions shall control. Price Proposals issued by Champion are valid for 30 days and, if not accepted by Purchaser via purchase order within that time, may be changed by Champion without notice. "Purchaser"means the party to whom the accompanying Proposal issued by Champion is directed. "Deliverables"means the systems, services, software, materials, and equipment to be supplied by Champion under the Contract. "Proposal"means any written or oral proposal, quote, quotation, or other offer by Champion to supply Deliverables. The provisions of this Contract are severable. If any part of the Contract is found to be invalid or unenforceable, the remainder of the Contract shall remain in full force and effect. 2. Proposals. Proposals issued by Champion address specific scope of work, pricing, scheduling and other items unique to the project, the Purchaser, and the Deliverables. The Proposals will indicate whether Champion intends to supply the Deliverables on the basis of a fixed-price, time&materials, or both. 3. Resource Assignments. Champion will assign technical resources of varying levels and hourly rates to proposed projects at its sole discretion. No resources shall be assigned or reserved for any project until a purchase order from Purchaser is accepted. 4. Schedule and Delays. Champion schedules and prioritizes projects based upon the date a purchase order from Purchaser is accepted by Champion. Schedules may be modified to reflect agreed changes or as a result of delays caused by Purchaser or occurrences outside the control of the parties. If Purchaser delays a project for more than 30 days, Purchaser will be invoiced and responsible for timely payment of the greater of a)the next project milestone billing or b)the sum of all services and materials delivered in excess of the sum of all previous billings. If the work of a Champion employee is postponed or suspended by Purchaser, or is delayed or does not proceed within reasonable time that it was initially scheduled for, due to no fault of Champion, Champion may demobilize all personnel and once requested remobilize same or different personnel when available. In this case, any additional charges, including travel time and expenses, and remobilization fees are the responsibility of the Purchaser. 5. Changes. Purchaser and Champion are authorized to change the terms or scope of the Contract. Changes may include but are not limited to: (a)redevelopment due to significant specification changes made by Purchaser; and (b) wiring, troubleshooting, debugging, or reverse-engineering any materials, software, or systems supplied by Purchaser. Changes may be authorized in writing, orally or by the conduct of the parties. Champion will provide Purchaser with pricing for the change in accordance with the Change Pricing provisions set forth below. 6. Payment. Payment is due within 30 days of invoicing. Any delinquent amounts will be subject to a 1.5% per month late fee. Purchaser is responsible for all costs and expenses incurred by Champion in collection, including reasonable attorneys'fees. Failure to make payment when due shall entitle Champion to suspend its work under the Contract until all past-due amounts are paid and the Contract price shall be increased by any costs incurred by Champion for demobilization and remobilization. All prices represent a cash payment discount of 4%. Regardless the number of invoices per project, credit card payments will only be accepted up to an aggregate amount of$5000 per Champion project. If payment is made by credit card then the cash payment discount shall be removed and collected at the time the payment is processed. In the event Purchaser is not the end user or project owner, Purchaser agrees to release all funds paid to Purchaser covering Champion's work under the Contract immediately and irrespective of any retainage on the project or retainage held from Purchasers billings. Purchaser will pay Champion in accordance CONFIDENTIALITY NOTICE:This proposal and its contents are confidential and proprietary to Champion Technology Services,Inc.This information is specifically provided in confidence to the individual or entity named in the document with the understanding that it may not be disclosed,copied,or distributed,in whole or in part,to a third party or used for any purpose other than evaluation of this proposal Issue Date: 2/23/2021 CONFIDENTIAL INFORMATION Estimate. Q20210065 On-Site Installation Services Revision: 0.0 www.ChampTechnology.com Page 7 of 9 I ' Champion Technology Services, Inc. C M P O N 7980 Anchor Drive,Bldg.200 Port Arthur,TX 77642 SERVICES (409)527-6545 with the Contract irrespective of whether Purchaser actually receives payment from third parties, including the end user or project owner, covering Champion's work. 7. Limitation of Liability. Champion is not liable for any damages to equipment, property, or persons resulting from the improper use of Deliverables. Champion is not liable for any indirect, special, liquidated, consequential or incidental damages of any kind, including but not limited to,damages for LOSS OF USE of facilities or equipment, LOSS OF REVENUE, LOSS OF PROFITS or LOSS OF GOODWILL, regardless of whether Champion(a)has been informed of the possibility of such damages or(b)is negligent. Any damages for which Champion may be found liable under any circumstance under this Contract shall be limited to the amount actually paid by Purchaser under the Contract. In the event the work under the Contract is delayed for any reason, including an act or omission of Champion, Purchaser's sole remedy against Champion shall be to extend the time for performance of the Contract. All money damages caused by the delay are expressly waived by Purchaser. As the provider of system integration services, Champion's scope of responsibility as defined in any proposal is limited to the individual controls of the system only.The overall performance and design of the process, including safety features and failure modes, are the responsibility of others and shall not be in Champion's scope of work. Any claim by Purchaser against Champion relating to the Contract, performance of the Contract, or otherwise arising out of Champion's work under the Contract, must be brought within two years and one day of the date when Purchaser first discovers the claim or the date when Purchaser could have discovered the claim using reasonable diligence or inquiry. 8. Recruiting. Purchaser shall not directly or indirectly offer to solicit the employment of, or attempt to establish a contract or work relationship with, any Champion employee during the term of this Contract, or any active contract between Purchaser and Champion, and for one year following the completion of all work thereunder. Purchaser acknowledges that Champion will suffer damages if Purchaser violates this section and that these damages will be difficult to calculate. As a good faith, fair, and just estimate of the damages, Purchaser agrees to pay Champion $150,000 for every employee it solicits in violation of this provision. 9. Governing Law.The Contract is governed by and construed in accordance with the laws of the state where the project is located. Any controversy or claim arising out of this Contract, or its breach, shall be settled by a court of law in Baton Rouge, Louisiana. 10. Travel and Living Expenses. Unless otherwise specified in the Champion Proposal, whenever it is necessary for a Champion employee to work at a Purchaser-designated location or if an overnight stay is required, travel and living expense charges shall apply(mileage, meals, lodging,etc.). If air travel is required to reach the work location, Purchaser shall be responsible for air fare costs in addition to the travel time.All travel charges will be added to the invoice issued subsequent to the return travel date. In the event that a customer does not want to pay directly for Portal to Portal Travel Time,then Champion is willing to increase all hourly labor rates by$15/hr to account for the lost revenue. In the event that a customer does not want to pay directly for markup on mileage,then Champion is willing to increase all hourly labor rates by$5/hr to account for the lost revenue. In the event that a customer does not want to pay directly for markup on other travel related expenses such as flights, hotel, or meals,then Champion is willing to increase all hourly labor rates by$3/hr to account for the lost revenue. 11. Technical Support Hotline Call Rate. The support line will charge a minimum of one hour per call for technical assistance by any Champion employee. 12. Intellectual Property.Any intellectual property developed by Champion in connection with this Contract shall remain the sole intellectual property of Champion. Unless there is a separate, signed licensing agreement, upon acceptance and final payment by Purchaser, Champion shall be deemed to have granted to Purchaser a nonexclusive limited license(the"License")to use any Deliverable of the Contract for Purchaser's internal purposes only without any right to assign or sublicense. Unauthorized copying, sale, or transfer of any software comprising the Deliverable is expressly prohibited,which conduct shall automatically terminate the License. Purchaser shall indemnify, defend, and hold harmless Champion from and against any and all claims, liability, and expenses, including reasonable attorneys'fees, arising from Purchaser's modification or use of any software component of the Deliverables in violation of the Contract and/or License. 13. Warranties.Systems, custom hardware and custom software Deliverables are warranted for a period of six months following Purchaser's acceptance against failure. For purposes of this Paragraph, acceptance shall be deemed to have occurred 30 days after delivery if Purchaser has not expressly accepted the Deliverables before that time. An extended warranty or maintenance agreement,for an additional fee, is available upon request and must be CONFIDENTIALITY NOTICE:This proposal and its contents are confidential and proprietary to Champion Technology Services,Inc.This information is specifically provided in confidence to the individual or entity named in the document with the understanding that it may not be disclosed,copied,or distributed, in whole or in part,to a third party or used for any purpose other than evaluation of this proposal. Issue Date: 2/23/2021 CONFIDENTIAL INFORMATION Estimate: Q20210065 On-Site Installation Services Revision: 0.0 www.ChampTechnology.com Page 8 of 9 Champion Technology Services,Inc. CIAMPION 7980 Anchor Drive,Bldg.200 Port Arthur,TX 77642 SERVICES (409)527-6545 specifically agreed to in writing. Purchaser's sole remedy for failure of the Deliverables to perform as contracted is to require Champion to repair, patch, debug or replace the items in question or, at Champion'sole option,to refund all moneys received from Purchaser for the affected Deliverables. Commercial off-the-shelf hardware and software Deliverables supplied by Champion are warranted to the extent of any manufacturer's warranty alone, and does not include Champion labor. No warranty is made regarding the accuracy, completeness, or suitability of any software or data supplied by third parties.ALL OTHER WARRANTIES ARE EXPRESSLY DISCLAIMED. 14. Taxes. Purchaser shall pay to Champion, in addition to amounts stated in the Proposal,the amount of all sales, use, or other taxes that may be imposed upon this transaction by the federal government or any state government, or, any subdivision, but only when Champion is required by law to collect or pay such taxes. Terms Applicable to Fixed-Price Contracts 15. General Provisions. The terms under this heading apply to Contracts and Deliverable where Champion' Proposal is based on a fixed-price and are not applicable to services performed by Champion under a time& materials Proposal, also referred to as"work for hire,"and work performed off of Champion's standard rate sheets. 16. Fixed-Price Proposals. Fixed-price Proposals represent the total lump sum cost(and any subdivisions thereof) for the Deliverables. 17. Change Pricing. If additional or unforeseen services, materials or other Deliverables are needed on a fixed- price contract, Champion will make reasonable effort to: (a) request written authorization in the form of an engineering change order before proceeding; and (b)provide a new Proposal for the additional services. In any case, Purchaser shall be responsible for all services and goods delivered. Terms Applicable to Hourly Contracts 18. General Provisions. The terms under this heading apply to Contracts where Champion' Proposal is based on hourly services, time&materials, and/or standard rate sheets. These terms do not apply to Deliverables provided under a fixed-price Proposal. 19. Rate Sheet Proposals. Champion may propose services on an hourly basis in accordance with the standard rate sheet provided with this Contract. Hourly price Proposals may include an estimate of hours to perform the requested services. Champion may perform more or fewer hours of services than contained in such estimate, and Purchaser agrees to pay Champion for actual and not estimated hours of services performed. Invoices for hourly services will be issued on a semi-monthly basis reflecting the actual hours worked. Unless otherwise specified in the Champion Proposal, Services required by Purchaser to be performed over 8 hours during normal business hours (7AM to 5PM), or outside normal business hours(7AM to 5PM)from Monday through Friday shall be charged at 1.5 times the hourly rates provided to Purchaser. Unless otherwise specified in the Champion Proposal, Services required by Purchaser to be performed on Saturday shall be charged at 1.5 times the hourly rates provided to Purchaser. Unless otherwise specified in the Champion Proposal, Services required by Purchaser to be performed on Sundays and Holidays shall be charged at 2 times the hourly rates provided to Purchaser. Unless otherwise specified in the Champion Proposal,travel time to and from the work location will be charged at straight time hourly rates. 20.Work Time. Work time shall include all hours that Champion service personnel are on Purchaser's job site, either working or ready for work, or off Purchaser's job site and working for Purchaser and shall be payable at the applicable specified rates. 21.Technical Support Hotline Call Rate. Technical phone support will be charged at a minimum of one hour per call for technical assistance by any Champion employee. 22.Travel Time("Portal to Portal"). Travel time is billed at the applicable hourly rate for the work to be performed once on-site, unless a one-way trip is greater than 4 hours, in which case discounted rates will apply. 23. Holiday.When used on Champion's rate sheet, Holiday means holidays observed by Champion Technology Services, Inc. (available upon request). 24.Activation Fee.When used on Champion's rate sheet,Activation Fee means a fee(based on hours stated in Champion's rate sheet)that Purchaser agrees to pay for time called to work outside of the office on an immediate service call within 24 hours 25. Minimum Callout.When used on Champion's rate sheet, Minimum Callout means the minimum amount of time that shall be paid for time called to work outside of the office. CONFIDENTIALITY NOTICE:This proposal and its contents are confidential and proprietary to Champion Technology Services,Inc. This information is specifically provided in confidence to the individual or entity named in the document with the understanding that it may not be disclosed,copied,or distributed,in whole or in part,to a third party or used for any purpose other than evaluation of this proposal. Issue Date: 2/23/2021 CONFIDENTIAL INFORMATION Estimate:Q20210065 On-Site Installation Services Revision: 0.0 www.ChampTechnology.com Page 9 of 9 Champion Technology Services, Inc. C NA'v' �//�^'O N 7980 Anchor Drive, Bldg.200 Port Arthur,TX 77642 SERVICES P:(409)527-6545 Jeff Wyble City of Port Arthur Water Purification Plant Dear Mr. Wyble, Champion is uniquely suited to perform this work for the City of Port Arthur Water Purification Plant as our team is familiar with the architecture of the automation system used at Port Arthur Water's sites. Our organization recommends work associated with automation system be sole sourced to Champion for the following reasons: • Solid project history with the Port Arthur Water's GE RX3i PLC control system, which Champion installed in 2014, and supports. • In-depth knowledge and training of the following automation technologies used at the site. o GE QuickPanel HMI and PLC integration Based on the above qualifications, rooted in site-specific knowledge of the process and various technologies implemented, Champion is the only automation integrator in the area that can expediently execute support for the automation systems at this facility and address the architecture as a whole. Feel free to reach out to me directly if additional information is required. Regards, Scott Thompson Automation Manager Champion Technology Services, Inc. (337) 533-8800 scott.thompson@champtechnology.com Tessa Artis From: Jeff Wyble Sent: Tuesday, February 23, 2021 1:34 PM To: Tessa Artis Subject: Champion Attachments: Port Arthur Water Sole-Source Letter-1.0.pdf Tessa, The explanation for the work we talked about is as follows: The services proposed by Champion in the current proposal include installation and startup/commissioning of one automated control system for Clarifiers 1 and 2 as well as an additional automated control system for filters 1-5 that Champion is currently developing under a separate purchase order that has already been issued. Please see the attached sole source letter in lieu of additional quotes and let me know if you need more clarification about the work included in their proposal. Thanks, Jeff i Champion Technology Services, Inc. C M P ION 7980 Anchor Drive,Bldg.200 Port Arthur,TX 77642 Tf ' SERVICES P:(409)527-6545 Jeff Wyble City of Port Arthur Water Purification Plant Dear Mr. Wyble, Champion is uniquely suited to perform this work for the City of Port Arthur Water Purification Plant as our team is familiar with the architecture of the automation system used at Port Arthur Water's sites. Our organization recommends work associated with automation system be sole sourced to Champion for the following reasons: • Solid project history with the Port Arthur Water's GE RX3i PLC control system, which Champion installed in 2014, and supports. • In-depth knowledge and training of the following automation technologies used at the site. o GE QuickPanel HMI and PLC integration Based on the above qualifications, rooted in site-specific knowledge of the process and various technologies implemented, Champion is the only automation integrator in the area that can expediently execute support for the automation systems at this facility and address the architecture as a whole. Feel free to reach out to me directly if additional information is required. Regards, Scott Thompson Automation Manager Champion Technology Services, Inc. (337) 533-8800 scott.thompson@champtechnology.com