HomeMy WebLinkAboutPR 21830: PURCHASE OF FIRE FIGHTING PERSONAL PROTECTIVE EQUIPMENT - 5 EXTRACTORS AND 6 DRYERS City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 23, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Robert L. Havens, Interim Fire Chief
RE: P.R. 21830—The purchase of Structural Fire Fighting Personal Protective
Equipment - Five (5) Extractors and Six (6) Dryers.
Introduction:
The intent of this agenda item is to seek the City Council's approval for the Fire Department to
purchase of Structural Fire Fighting Personal Protective Equipment - five (5) Extractors and
six (6) Dryers from Casco Industries of Houston through Buyboard Contract No. 603-20, by
the Fire Department in the amount of$81,020.
Background:
The Port Arthur Fire Department is subject to the regulations of the Texas Commission on Fire
Protection (TCFP), including regulations to provide, maintain, service, and decontaminate
firefighter protective clothing issued to their employees. Adherence to the regulations requires
the use of specially designed washing machine extractors and dryers to proper launder and
decontaminate firefighter protective clothing. The Fire Department needs to purchase five (5)
extractor units and six (6) dryers to complete the outfitting of all fire stations.
Budget Impact:
The cost of this purchase is $81,020. Funds to purchase these items were budgeted in Account
#625-1801-522.92-00.
Recommendation:
It is recommended that City Council authorize the purchase of Structural Fire Fighting
Personal Protective Equipment — five (5) Extractors and six (6) Dryers from Casco Industries
of Houston, through Buyboard Contract No. 603-20 by the Fire Department in the amount of
$81,020, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No . 21830
2/23/2021 rlh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FIRE DEPARTMENT TO
PURCHASE STRUCTURAL FIRE FIGHTING PERSONAL PROTECTIVE
EQUIPMENT EXTRACTORS AND DRYERS FROM CASCO INDUSTRIES
OF HOUSTON, TEXAS, THROUGH BUYBOARD COOPERATIVE
PURCHASING CONTRACT NO. 603-20 WITH A BUDGETARY IMPACT
OF $81 , 020 . 00 ; FUNDING AVAILABLE IN ACCOUNT NO. 625-
1801-522 . 92-00
WHEREAS, the Port Arthur Fire Department is subject to the
regulations of the Texas Commission on Fire Protection (TCFP) ,
including the regulation to provide, maintain, service, and
decontaminate firefighter protective clothing when necessary; and
WHEREAS, the TCFP has adopted a number of National Fire
Protection Association Firefighting Protective clothing
standards; and
WHEREAS, those standards require the use of specially
designed washing machine extractors and dryers to proper launder
and decontaminate firefighter protective clothing; and
WHEREAS, Chapter 271 of the Texas Government Code allows a
city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as Texas Buyboard, as an
alternative to formal bid process; and
WHEREAS, pursuant to Resolution No. 02-341, the City of Port
Arthur entered into an interlocal agreement for cooperative
purchasing with Texas Buyboard; and
WHEREAS, the Fire Department will procure five (5)
extractors and six (6) dryers from Casco Industries of Houston,
Texas, through their Buyboard contract 603-20 for this vendor, as
delineated in the letter attached as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Manager is hereby authorized and
directed to execute this purchase from Casco Industries of
Houston, Texas, through Buyboard contract 603-20, attached hereto
as Exhibit "B", with a projected budgetary impact of $81, 020 .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
2021, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas, by the following vote: AYES :
Mayor:
Councilmembers :
NOES:
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APP OVED AS TO FORM:
ILta-e LLA .d3
al Tiz no, City Attorney 9
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
CO
Kandy Da fiel'W
Director of Finance
Clif on Williams, CPPB
Purchasing Manager
Exhibit "A"
e.
Industries, Inc. Quotation
705 8TH STREET 281 -443-0999
LA PORTE, TEXAS 77571
To: Port Arthur Fire Department Ship to: Same
Attn: Captain Richard Malone
Fax:
E-Mail: richard.malone(a�portarthurtx.gov
Date Quoted By Date Expected Ship Via _ F.O.B. Terms
2/22/21 ROBBIE Best Way Shipping Point NET 30 Days
YANCY
Qty Description Unit Price Total
5 GROVES-PPE-EW30, Extractor 30 $6,800.00 $34,000.00
5 GROVES-ADS-SEKO-1 PUMP, Wall Mounted Single $230.00 $1 ,150.00
Soap Pump Dispenser
6 RAM AIR GEAR DRYER-TG-4H, 4-Unit Ambient and $7,645.00 $45,870.00
Heated Air Turnout Gear Dryer
Sub Total $81,020.00
Shipping PLUS
TOTAL
ROBBIE YANCY / Sales Representative
Exhibit "B"
INDUSTRIES, INC.
Fire Equipment Sales & Service
December 18`h,2020
To: Port Arthur Fire Department
This is to advise the Port Arthur Fire Department that we are set up on Buy Board (#603-20) for
RAM Air Gear Dryers and Groves Washer Extractors/Soap Dispensers.
We are a Texas Vendor for both RAM Air Gear Dryers and Groves Washer Extractors/Soap Dispensers.
If you have any questions regarding the above you may contact Robbie Yancy and 713-524-4175 or
email: Ryancy@cascoindustries.corn or Rose Caddenhead at 318-865-5107 Ext 104 or email:
RosePcascoindustries.com.
/Thank you for your business,
(20.c., tlCr�c Rose Caddenhead
Office Manager