HomeMy WebLinkAboutPR 21846: AGREEMENT WITH SETEX FACILITIES & MAINTENANCE, RENOVATE AUSTIN AVENUE PARKING LOT City of
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INTEROFFICE MEMORANDUM
Date: March 11, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21846: Authorizing the City Manager to enter into an agreement with SETEX Facilities &
Maintenance of Beaumont, Texas to renovate the Austin Avenue Parking Lot. PADT01.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to enter into an agreement in the amount of
$119,796.68 with SETEX Facilities & Maintenance of Beaumont, Texas for the renovation of the Austin Avenue
Parking Lot.
Background:
The Austin Avenue Parking is located adjacent to the north side of the Economic Development Corporation (EDC)
Enterprise Building along the alleyway. That area has experienced drainage problems that has resulted in water
entering the building. In order to eliminate this problem,the Public Works-Engineering Division recommends that
the parking area be lowered and a new drainage system installed.
SETEX Facilities & Maintenance of Beaumont, Texas is currently under contract with the EDC to perform
renovation services on The Press Building. They are members of Choice Partners Purchasing Program, Contract
20/017MR-17 that allows them to participate in cooperative purchasing programs as an alternative to the formal bid
process. The City of Port Arthur pursuant to Resolution No. 18-445 has an agreement on file that allows the City
under Chapter 271 of the Texas Government Code to participate in cooperative purchasing.
Budget Impact:
Funds are available from Account No. 307-1601-591.95-00.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR 21846 with SETEX Facilities &
Maintenance of Beaumont, Texas authorizing the City Manager to enter into an agreement for the Austin Avenue
Parking Lot renovation.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No. 21846
03/11/2021 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH SETEX FACILITIES & MAINTENANCE
OF BEAUMONT, TEXAS FOR LOWERING THE ELEVATION AND
INSTALLATION OF A DRAINAGE SYSTEM TO THE AUSTIN AVENUE
PARKING LOT THROUGH THE CHOICE PARTNERS PURCHASING
PROGRAM, CONTRACT NO. 20/2017MR-17 WITH A TOTAL
BUDGETARY IMPACT AMOUNT OF $119,796.68. FUNDING
AVAILABLE FROM ACCOUNT NO. 307-1601-591.95-00. PROJECT
PADT01.
WHEREAS, the parking lot adjacent to The Press Building, which is being
redeveloped by the City of Port Arthur Section 4A Economic Development Corporation
(EDC), experienced drainage problems that led to high water elevations and water
entering the north side of the building; and,
WHEREAS, it has been recommended by the City's Public Works Engineering
Division that lowering of this parking lot and installation of a new drainage system would
eliminate potential flooding hazards along the north edge of The Press Building; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs, such
as the Choice Partners Purchasing Program Contract No. 20/017MR, as an alternative to
a formal bid process; and,
WHEREAS, pursuant to Resolution No. 18-445, the City of Port Arthur entered
into an interlocal agreement for cooperative purchasing with the Choice Partners
Purchasing Program as an alternate to the formal bidding process; and,
WHEREAS, SETEX Facilities & Maintenance of Beaumont, Texas, as a participating
member of the Choice Partners Purchasing Program Contract No. 20/017MR17, has
PR No. 21846
03/11/2021 mie
Page 2 of 3
provided a quote in the amount of $119,796.68, attached hereto as Exhibit A; now,
therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to enter
into an agreement with SETEX Facilities & Maintenance of Beaumont, Texas on behalf of
the City of Port Arthur through the Choice Partners Purchasing Program, Contract No.
20/017MR-17 in the amount of $119,796.68 as allowed pursuant to Chapter 271,
Subchapter F, of the Texas Government Code; and
THAT, funding for this agreement is to be charged to Account No. 307-1601-
591.95-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2021
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Council members:
Noes:
Thurman "Bill" Bartle
Mayor
PR No.21846
03/11/2021 mje
Page 3 of 3
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizen6 Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
(J�_ (i lP Cii/ --- i"
/9
Kandy Dani
Director of Finance
`'Alberto Elefano, RE. T
Director of Public Works
LJi
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
8 ---i•uuuuui
SETE
FACILITIES&MAINTENANCE
"Strength in Construction"
Mailing Address.
P.O. Box 20658 3/1/2021
Beaumont. Texas 77720-0658
Clifton Williams
City of Port Arthur
O (409)842-8187 444 4th Street
'' (409)842-2274 Port Arthur, Texas 77640
i ' A setex@setexconstruction.corn
Project: "Austin Ave ParkingLot"
:. setexconstruction.com
Subject: "Proposal"
General Contracting
Dear Mr. Williams
Job Order Contracting We are pleased to submit our proposal utilizing our 20/017MR-17 Choice Partners JOC
Texas Contract based on local CCI and our coefficient of.89.
Facilities Maintenance Proposal Recap:
• Mobilization $ 6,635.02
Commercial • General Conditions $ 9,500.00
• Dumpster $ 2,500.00
• Demolition paving $ 7,000.00
• Concrete (660SY) $ 59,982.00
tndushial • Demo railroad tracks $ 4,500.00
• Electrical Misc./Panels Gate Operators $ 500.00
• Striping $ 1,500.00
Government • Transformer Relocation $ 9,907.66
• Storm Drainage $ 10,192.00
• Select Fill $ 5,500.00
• HVAC $ 1,000.00
Healthcare • Soils Contingency $ 1,080.00
Total Price $ 119,796.68
Infrastructure Exclusions:
City will remove and dispose of the 5T unit that is inoperable.
Corporate Unforeseen items beyond specified scope listed above, overtime, and liquidated
damages.
We estimate approximately forty-five (45) working days to complete upon material
Education delivery
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00
pm. Once accepted this proposal turns into a lump sum contract. Please contact us at
Performing Arts 409-842-8181 at your convenience to discuss this estimate.
Respectfully s itted,
Historical SET Fad es 8 Maintenance, LLC.
Nathan fivers
Project Manager
cc SETEX/file
1-0013
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