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Home My WebLink AboutPR 14918: EMERGENCY DEBRIS REMOVAL - HURRICANE IKEinteroffice MEMORANDUM To: Mayor, City Council, and City Manager From: Mark T. Sokolow, City Attorney ,t., ~~,~~., Date: September 23, 2008 ~~l Subject: P. R. No. 14918; Council Meeting September 23, 2008 Attached is P. R. No. 14918 as it pertains to emergency debris removal from Hurricane Ike and the Right of Entry Program. MTS:gt Attachment cc: Director of Public Works z.pr14918 memo P. R. No. 14918 09/23/2008 gt RESOLUTION NO. A RESOLUTION AS IT PERTAINS TO EMERGENCY DEBRIS REMOVAL CAUSED BY HURRICANE.IKE AND THE RIGHT OF ENTRY PROGRAM WHEREAS, the City of Nederland, Port Neches, and Groves went out for proposals for debris removal; and WHEREAS, the cities of Nederl<~nd, Port Neches, Groves, and thce City of Port Arthur received the exact same terms, conditions, anal pricing for debris removal; and WHEREAS, the prices for the haul rate are as delineated in tY:~e response to the Supplemental Quesi~ionnaire and said rates will be used by DRC Emergency Services, LLC; and WHEREAS, it is in the public's interest if the City worked with the cities of Nederland, Port Neches, and Groves via their Cooperative Purchase Agreement for• Disaster Recovery Services, ar.~d this will facilitate reimbursements from FEMA; and WHEREAS, the City of Port Arthur has reviewed the Cooperative Purchase Agreement and agrees to the terms and conditions thereof and further agrees to the fair and reasonableness of the pricing; and WHEREAS, it is in the best interest of the citizens to al~;o sign the Cooperative Purchase Agreement, in substantially the same form as noted in Exhibit "A"; and z.pr14918 WHEREAS, the City of Port Arthur wants to expedite debris removal once the Right of Entry Program is implemented as to remove debris on private property, which will be reimbursed by FEMA; anal WHEREAS, to facilitate the processing of invoices and tx-uckin.g of the debris removal, the following rates are applicable: Gather/collect, haul to TDSRS, process, chip/mulch and haul out will be $16.04/cy as the actual debris is substantially equally located between less than 15 miles and less than 25 miles to the TDSRS. Gather/collect, haul to TDSRS, process, open burn and haul out will be $15.64/cy as the actual debris is equally located between less than 15 miles and less than 25 miles to the TDSRS. and WHEREAS, the cost associated with landfill disposal fees will be a pass-through cost, with DRC invoicing the City at actual cost., without any additional fees or markup; and WHEREAS, DRC submitted the proposals, as denoted in Exhibit "B", which was in response to a Request by Proposals by the City of Galveston, as it pertains to their rate for the Right of Entry Program; and WHEREAS, the City deems it ir.~ the public interest of the City to also adopt said pricing for the Right of Entry Program, which the City agrees to the fair and reasonableness of the pricing; and WHEREAS, the Right of Entry Program will only be at the option of the City and will only be implemented as Notices to Proceed aY-e issued by the City and the City ca.n use other companies if it deems z.pr14918 it necessary in the public intere:~t. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble aY•e true and correct. Section 2. That the City Manager is herein authorized to sign the Cooperative Purchase Agreement as noted in Exhibit. "A". Section 3. That the City accepts the rates for the Right of Entry Program, as delineated in. Exhibit "B", as to the fair anal reasonableness of the pricing. Section 4. That DRC will also sign this Resolution agreeing to the terms thereof. Section 5. That a copy of the caption of this Resolution be spread upon the Minutes of the Corporation. READ, ADOPTED AND APPROVED on this day of A.D., 2008, at a Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: Mayor NOES: Mayor- --' z.pr14918 ATTEST: TERRI HANKS, ACTING CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY APPROVED FOR ADMINISTRATION: CITY MANAGER AGREED TO: DRC EMERGENCY SERVICES, LLC „' (/ z.pr14918 EXHIBIT "A" DELORIS "BOBBIE" PRINCE, MAYOR JACK CHATMAN, JR., MAYOR PRO-TEM COUNCIL MEMBERS: ELIZABETH "LIZ" SELLER MORRIS ALBRIGHT, III MARTIN FLOOD JOHN BEARD, JR. ROBERT E. WILL[AMSON D. KAY WISE THOMAS J. HENDERSON September 23, 2008 DRC EMERGENCY SERVICES, LLC 740 Museum Drive Mobile, Alabama 36608 Dear Sirs: STEPHEN FI"1fZGIBBONS CITY MANAGER TERRIHANKS ACTING CITY SECRETARY MARK T. SOKOLOW CITY ATTORNEY The City of Port Arthur, herein represented by its duly authorized officer, has a desire to enter into a Cooperative Purchase Agreement for Disaster Recovery Services, under the same terms and conditions as the agreement between DRC Emergency Services, LLC and the cities of Nederland, Port Neches, and Groves, which agreement with the cities of Nederland, Port Neches, and Groves has an effective date of May 22, 2007, and which is adopted herein and incorporated by reference, which agreement resulted from a competitive RFP. The City of Port Arthur has reviewed the above referenced agreement and agrees to the terms and conditions thereof and further agrees to the fair and reasonableness of the pricing, which is the exact same terms, conditions, and prices, as denoted in the City's agreement with DRC, as approved by Resolution No.'s 07-544 and 07-223. The prices for the haul rate are as delineated in the Response to the Supplemental Questionnaire and said rate will be used by DRC. DRC Emergency Services, LL,C hereby agrees to provide such services under the same price(s), terms, and conditions as the referenced contract with the cities of Nederland, Port Neches, and Grc>ves. As to facilitate the processing of invoices and trucking of the debris removal, the following rates are applicable: z.pr14918_exhibit a P.O. BOX 1089 • PORT ARTHUR, TEXAS 77641-1089 • 409/983-8115 • FAX 409/983-8291 Gather/collect, haul to TDSRS, process, chip/mulch and haul out will be $16.04/cy as the actual debris is substantially equally located between less than 15 miles and less than 25 miles to the TDSRS. Gather/collect, haul to TDSRS, process, open burn and haul out will be $15.64/cy as the actual debris is equally located between less than 15 miles and less than 25 miles to the TDSRS. As to the cost associated with landfill disposal fees, this will be a pass-through cost, with DRC invoicing the City at actual cost, without any additional fees or markup. All references in the contract between DRC Emergency Services, LLC and cities of Nederland, Port Neches, and Groves, shall pertain to, and are binding upon, DRC Emergency Services, LLC and the City of Port Arthur. Agreed, accepted, and consented to on this date. Sincerely, Deloris "Bobbie" Prince Mayor MTS:gt AGREED TO: DRC EMERGENCY SERVICES, LLC ~ ~;. ,.. z.pr14918 exhibit a EXHIBIT "B" From:DRC 2513432221 07'31'2008 09:13 X074 P.016!040 .:-. 1 ;- ;- `i_ ~., DRC E>nergency Services, LLC 740 Museum Drive -Mobile, AL 36608 Pb: (251) 343-3581 Fax: (251) 343-5554 1/16/0$ Attachment A Additional Pricing Schedule A. Right of Entry (ROE} Debris Removal, Leaners, Bangers, and Stamps I . The cost associated with picking up, loading and hauling of vegetative debris from the rights-of-entry to a Debris Management Site will be as follows: $ 9.46 per cubic yard for 0-15 miles, one-way haul $ 10.68 per cubic yard for 16-30 miles, one-way haul $ 12.98 per cubic yard for 31-60 miles, one way haul 2. The cost associated with pick up, loading and hauling of construction and demolition debris from rights-of--entry to a Debris Management Site will be as follows: $ 9.92 per cubic yard~for 0-15 miles, one-way haul $ 10.96 per cubic yard for 16-30 miles, one-way haul $ 13.54 per cubic yard for 3l -60 miles, one way haul Right of Entry (ROE) Stumps The cost associated with the removal of hazardous stumps from the ROE will be invoiced utilizing the following categories: 24" diameter and up, but less than 36" diameter: $ 210.00 ea 36" diametcr and up, but Less than 48" diameter. $ 314.00 ea 48" diameter and up, but less than 72" diameter: $ 898,00 ~ Equal to or greater than 72" diameter. $ 455.00 ea Right of Entry (ROE) Cutting Partially Uprooted or Split Trees (Leaners) Falling partially uprooted or split trees from the ROE or the overhanging portion of the ROE and placing the debris in the ROW for haul-off. Hauling rates apply to debris placed on ROW for haul off. a. Partially uprooted leaner (price is inclusive of excavating the root ball and placing it in the ROW) "Less than 24" $ 100.00 per tree f~ From:DRC *24 - 36" 'Greater than 36" 2513432221 $ 185.00 per tree $ 3l 0,00 per tree * Diameter of fret at 2 feet from base 07/31!2008 09:13 x074 P.017I040 Right of Eiztry (ROE) Removal of Dangerous Hanging Limbs (Hangers) Removing hanging or partially broken limbs from aces in ROE or limbs hanging over the ROE and placing the debris in the ROW for haul-off. This includes all traffic control and safety measures. $ 72.00 per tree B. Sand Collection (Private Property) and Screening Rate Removal and collection of debris-laden sand from public property, Debris-laden sand will be hauled to a designated location, screened, and stockpiled ai a debris management site(s) and clean sand retained and dumped on beach. (Debris generated from screened rejects will be hauled to a debris management site(s) or other designated location according to debris collection rates), $ 13.82 per cubic yard for 0-15 miles, one-way haul $ 14.92 per cubis yard for 16-30 miles, one-way haul $ 16.14 per cubic yard for 31-60 miles, one way haul C. Loading and Hauling of Wb.ite Goods $ 49.00 per unit D. Removal and disposal of Freon $ 60.00 per unit E. Sunken Vessel Removal Price proposal for vessel salvage and recovery: 1. Marine based salvage operations: $ 239.00 per linear foot 2. Land based salvage operations: $ 148.00 per linear foot F. Vehicle and Vessel Removal (from land) Pricing proposal for vehicle and vessel recovery: 1. TransferrI'ow of typical passenger car: $ 215.00 ea 2. Transfer/Tow and handling of $ 500.00 ea Recreational vessels up to 24' in length 3. TransferjTow and handling of $ 2500.00 ea ' Recreational vessels 25' up to 48' in length 4. TransferlTow and handling or $ 7g00,p0 ~ Recreational vessels above 48' in length ~~ From:DRC 25'3432221 07I31i2008 05:14 nG74 P.0181040 ~x. ,~ G. Operation of Secure Aggregation Site for Vehicles and Vessels: $ I450.00 per day 13. Travel Trailer Installation and Maintenance Price proposal for trailer installation: Basic Trailer Installation: $ 6,850 per trailer As needed services: Buried Sewer Line: $ 10.50 per linear foot Install Sewer Tap: $ 652.00 per tap Buried Water Lme: $ 10.50 per linear foot Municipal Water T~~ $ 650.00 per tap Power Pole with Meter: $ 2200.00 per, pole Water Line Wintxrization: $ 2.12 per linear foot Handicap Ramp: $ 5,600.00 per ramp Direct Wiring to Well Pump Switch: $ 375.00 per pump Above Ground Electrical Excess $ 9.30 per linear foot Provide Additional Potable Water Hose: $ 25.00 per 25' Provide and Install Generator: $ 2,858.00 per Skw gen. Direct Burial of 50 Amp Service: $ 9.80 per linear foot Handicap Platform Steps $2,780 per unit H. Supplemental Water and Food Sources 1. Mesis Ready to Eat (MRE) (Heater Meals entrees) can be provided at the following cost: $ 4.29 per meal with an order of ] 4,400 meals 2. Meals Ready to Eat (MRE) (HeaterMeals Plus) can be provided at the following cost: $ 7.25 per meal with an order of ] 4,400 meals 3. SunMcadow Hot Meal: $ 6.25 one meal cost SunMeadow Hot Meal Pack: $ 7.98 one meal cost SunMeadow 3-meal Pack: $ 19.96 cost per pack 4. 1-Liter bottled water in cases (12 per case): $ 8.94 per case fi 1~ From:DRC 2513432221 07(31/2008 09,14 x074 P.019(040 1-Gallon bottled water in cases (4 per case): $ 7.98 per case 5. Emergency Ice: $ 1.49 per 71b. bag Trucking and storing of above listed items shall be invoiced at actual cost plus 22% mark up. I. Demolition of Structures Structure demolition with construction and demolition debris loaded at the designated work zone and hauled to an approved commercial landfill. Contractor shall disconnect aad cap the sewer aad water line and coordinate all required disconnects by private utility companies. Search safely accessible structures, including garages and detached outbuildings, and remove al] white goods, a-waste and household hazardous waste for ROW collection. Does not include removal of concrete slabs. Assumes no asbestos containing material. Applies to one and two story buildings. $ 23.98 per cubic yard J. Broken Concrete Contractor to load, haul and dump broken concrete at an Owner approved site: $ 1850 per cubic yard IZ. E-Waste Contractor to collect from ROW and dispose at an owner approved site: $ 75.00 per ur{it .-.. L. Hazardous and Biowaste Disposal Contractor to collect from ROW and dispose at an owner approved site: $ 12.98 per pound M. Household Hazardous Waste Contractor to collect from ROW and dispose at an owner approved site: $~.~dper pound N. River and Canal Shoreline Restoration River and Canal Shoreline Restoration: $ 5.34 per linear foot O. Power Sources 1) 20kw Generator: 2) 56kw Generator: 3) 100kw Generator: 4) l 75kw Generator: 5) 240kw Generator. 6) 320kw Generator: 7) SOOkw Generator: 8) ] OOOkw Generator. $ 2,850.00 per month / $825.00 per week $ 4,800.00 per month / $ 1,375.00 per week $ 6,550.00 per month / $1,875.00 per week $ 8,100.00 per month / $ 2,325.00 per week $ 10,250.00 per month / $ 2,950.00 per week $ 12,500.00 per month/ $ 3,575.00 per week $ 17,750.00 per month/ $ 5,100.00 per week $ 24,500.00 per month/ $ 7,100.00 per week P. Stadium Style Light Tower $ 2,800.00 per month/ $ 780.00 per week Stuppmg, setting, operation, maintenance, fueling, insurance, security and recovery of generators and tights shall be invoiced at actual cost plus 22% mark up: ~b From:DRC 2513432221 07!31!2008 09:14 X074 P.020;040 Q. National Incident _.~~anagement System (NIMS) Training. Includcd at no cost R. Additional Services and Materials As Needed Cost plus 22% '~