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HomeMy WebLinkAboutPR 21845: PHASE II REPAIRS TO THE DEPARTMENT CLUB LOCATED AT 1924 LAKESHORE DRIVE Memorandum City of Port Arthur, Texas Robert A. "Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Adam J Saunders, Civic Center Dir RE: Proposed Resolution No. 21845 REQUEST: Pursuant to Resolution No. 20-191, City Council authorized the Phase II repairs to the Department Club located at 1924 Lakeshore Drive. The repairs are now completed and the Contractor, McInnis Construction, Inc. of Silsbee, Texas, is requesting that the City accept the Certificate of Substantial Completion for Phase II and authorized the release of Retainage in the amount of$23,137.00. ANALYSIS/CONSIDERATION: Phase II to the renovations of the Department Club is completed and acceptance of the Certificate of Substantial Completion is requested by the contractor. RECOMMENDATION: A proposed resolution to approve and accept the Certificate of Substantial Completion for Phase II Renovations to the Department Club and release of Retainage in the amount of$23,136.99. BUDGETARY AND FISCAL EFFECT Funds available in account 140-1405-551.59-00 PROJECT M97910 (HOTEL OCCUPANCY TAX FUNDS.) STAFFING EFFECT None PR 21845 P.R. No. 21845 03/10/2021 RESOLUTION NO. A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR PHASE II RENOVATIONS TO THE DEPARTMENT CLUB AND RELEASE OF RETAINAGE IN THE AMOUNT OF $23,137.00. FUNDS ARE AVAILABLE IN ACCOUNT 140-1405-551.59-00; PROJECT M97910 (HOTEL OCCUPANCY TAX FUNDS). WHEREAS, pursuant to Resolution No. 20-191, City Council authorized the Phase II repairs to the Department Club, former known as the Federated Women's Club Building located at 1924 Lakeshore Drive; and WHEREAS, the work performed under the Contract with McInnis Construction, Inc. of Silsbee, Texas for renovations to the Department Club has been reviewed and deemed to be substantially complete as of March 10, 2021; and, WHEREAS, the Contractor is requesting approval and acceptance of the Certificate of Substantial Completion and release of the Retainage in the amount of$23,137.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby approves and accepts the Certificate of Substantial Completion submitted McInnis Construction, Inc. of Silsbee, Texas, and authorize the City Manager to release the Retainage in the amount of$23,137.00, as provided in Exhibit"A". Section 3. That, the City Council deems it is in the best interest of the City to authorize the City Manager to execute said Certificate of Substantial Completion. Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. PR 21845 READ, ADOPTED, AND APPROVED, this day of March, 2021, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman"Bill"Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Valecia i o, ity Attori' APPROVED FOR ADMINISTRATION: Ronald Burton, City Manager APPROVED AS TO FUND AVAILABILITY: 43r) eet44 Kandy Dani , Clifton • illiams, PPb Interim Director of Finance Purchasing Manager PO 21845 EXHIBIT "A" CERTIFICATE OF SUBSTANTIAL COMPLETION PROJECT: City of Port Arthur— Federated Womens Club PROJECT NO: #18039 ARCHITECT: The LaBiche Architectural Group, Inc. OWNER: City of Port Arthur CONTRACTOR: McInnis Construction 3401 Culture Ctr. Dr Port Arthur, TX 77642 CONTRACT FOR: Historic Restoration DATE OF ISSUANCE: November 19, 2020 CONTRACT DATE: 04/08/2019 PROJECT OR DESIGNATED PORTION SHALL INCLUDE: ALL WORK The Work performed under this Contract has been reviewed and found to be substantially complete. The Date of Substantial Completion of the Project or portion thereof designated above is hereby established as November 19, 2020 which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below. DEFINITION OF DATE OF SUBSTANTIAL COMPLETION The Date of Substantial Completion of the Work or designated portion thereof is the Date certified by the Architect when construction is sufficiently complete, in accordance with the Contract Documents, so the Owner can occupy or utilize the Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents. A list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Architect is attached hereto. The failure to include PE D qR • any items on such list does not alter the responsibility of the Contractor to complete �`� H La`',cy all Work in accordance with the Contract Document date of commencement �'_`o�� of warranties for items on the attached list will b t of final payment unless w_c. in0 otherwise agreed to in writing. cc. fJ The LaBiche Architectural Group, Inc. /2 Z .-� �q Y.-7-- . P ARCHITECT D E T OF + The Contractor will complete or correct the Wor on the list of items attached hereto within fifteen (15) days from the Date of Substantial Completion. /Q/O2 j McInnis Construction v ' G ( oD.� CONTRACTOR BY DATE The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof at 8:00 a.m. on (One day after Date of Punch List). City of Port Arthur OWNER BY DATE The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work and insurance shall be as follows: Owner will assume responsibility for maintenance, security, and damage to the Work on the Date of Substantial Completion except for damage done by Contractor or Subcontractors during final completion. Owner assumes responsibility for insurance of the Project on November 20, 2020 The Contractor will submit to the Owner the executed warranties, maintenance agreements, inspection certificates, record documentation, maintenance manuals, tools, spare parts, keys and similar operational items by December 20, 2020. The LaBiche I ARCHITECTURAL GROUP,INC Dohn H.LaBiche,FAIA March 23, 2021 Principal Greg Wall,AIA Principal City of Port Arthur 7999 Gladys,Suite 101 Adam J, Saunders Beaumont,Texas 77706 3401 Culture Ctr. Dr. (409)860-0197 Fax:(409)860-0198 Port Arthur, Texas 77642 www.labiche.com RE: City of Port Arthur— Federated Women's Club ARCHITECTURE Dear Mr. Saunders, Enclosed herewith is the Contractor's Application and Certificate for PROJECT Payment No. 4, retainage in the amount of $23,137.00. This CONSULTING application has been reviewed, and is recommended for payment. PLANNING Sincerely, INTERIOR DESIGN Y rsr., FEED qR Dohn H. LaBiche, FAIA NLa • 'cy ' ' DHL/bo - � - f e' Lu o� =fl �':0 CC Enclosure � 11592 Q. -• CC: McInnis OF Project#: 18039 s® ® ❑ ❑ El c'0-0 63 0.) v ti O w '� o n'.5 al Z t j O w w 3 y G a�i 0 0 ,/ S. 1 `m Nvy � U >�c p x 0 c, of o a. of CC¢ O E " v ,A.arc•E v 'Soo e�*. v S �n3.v C G � rr, III n ryi S j o�° iH m ti����1tttttllllllrrrr�:,, `ns La. �` Cam. . iiii tul ti 11 " G �CD rn CI � :' c 5�� 4 a ° res oyF °c ` ° cz�' c y � da. a' !Is o A �? : \/ O s. 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