HomeMy WebLinkAboutPR 21860: AUTHORIZING THE REPLACEMENT OF THE PORT ARTHUR PUBLIC LIBRARY'S BOILER WITH INDUSTRIAL AND COMMERCIAL MECHANICAL (ICM) _ ____ _.
City of
40
ur( rthur
Texas
Port Arthur Public Library
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: 3/23/2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Steven Williams, Library Director
RE: PR 21860 Replacing Library's Boiler
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
replace the Port Arthur Public Library's boiler with Industrial and Commercial Mechanical
(ICM) of Beaumont, Texas, through the Texas BuyBoard Contract No. 558-18, in the amount
of$30,513.34. Texas Municipal League Intergovernmental Risk Pool (TMLIRP) has agreed to
pay for the replacement of the Library's boiler,with a one-time$5,000.00 deductible that applies
to all library damages reported in the Winter Storm Claim of 2021. The replacement of the
Library's boiler will be funded with the Winter Storm 2021 Account 158-2300-901.32-00,
Project#WSTM27.
Background:
The Library's boiler was damaged during the winter storm on February 18, 2021. The Library's
boiler is so severely damaged to a degree where the whole boiler needs to be replaced, not just
parts. The Library's boiler was replaced after Hurricane Harvey and has warranty.
Unfortunately, warranty does not cover, "Acts of God" which the Winter Storm of 2021 was
categorized.
Budget Impact:
The replacement of the boiler will be funded with Winter Storm 2021 Account 158-2300-
901.32-00 project#WSTM27,in the amount of$30,513.34. TMLIRP will reimburse$25,513.34
to oblige to the one-time$5,000.00 deductible. All other damages at the library due to the winter
storm will be completely funded by TMLIRP.
Recommendation:
It is recommended that City Council approve the City Manager to replace the Library's boiler
with ICM.
"Remember,we are here to serve the Citizens of Port Arthur"
4615 9th Avenue X Port Arthur,Texas 77642 X 409.985.8838
P.R.No. 21860
03/23/2021 sw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A PROPOSAL WITH INDUSTRIAL AND COMMERCIAL
MECHANICAL OF BEAUMONT, TEXAS FOR THE REPLACEMENT
OF THE PORT ARTHUR PUBLIC LIBRARY'S BOILER THROUGH
TEXAS BUYBOARD CONTRACT NO. 558-18 FOR THE AMOUNT OF
$30,513.34; WITH THE TEXAS MUNICIPAL INTERGOVERNMENTAL
RISK POOL AGREEING TO PAY FOR THE REPLACEMENT AND
CITY PAYING FOR A ONE-TIME DEDUCTIBLE OF $5.000.00.
FUNDING IS AVAILABLE IN THE WINTER STORM 2021 ACCOUNT
158-2300-901.32-00, PROJECT#WSTM27.
WHEREAS, the Port Arthur Public Library's, herein referred to as "Library", boiler was
damaged during the winter storm on February 18, 2021; and,
WHEREAS, the Library's boiler is so severely damaged to a degree where the whole
boiler needs to be replaced,not just parts; and
WHEREAS, Industrial and Commercial Mechanical (ICM) has provided a quote through
the BuyBoard Contract No. 558-18 attached in, "Exhibit A", in the amount of$30,513.34; and,
WHEREAS, The Texas Municipal League Intergovernmental Risk Pool (TMLIRP) has
agreed to pay for quote from ICM and reimburse $25,513.34 to the City to oblige to the one-time
$5,000.00 deductible; and
WHEREAS, the Library's boiler damages (soaked and frozen ruptures) can be seen in,
"Exhibit B"; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, the
City may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase prices established through purchase contracts of the Commission;
and,
WHEREAS, the Library has reviewed the Texas BuyBoard Contract No. 558-18 and
determined that ICM of Beaumont, Texas, is best qualified to complete the scope of work
properly attributable to past satisfactory work completed at the Library; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Council authorizes the City Manager to replace the Library's boiler with
ICM of Beaumont, Texas, through Texas BuyBoard Contract No. 558-18 for $30,513.34, in
substantially the same form as attached as Exhibit"A".
THAT, this will be funded with Winter Storm 2021 Account No. 158-2300-901.32-00,
Project#WSTM27.
THAT,a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED this day of , AD, 2021, at a
Meeting of the City Council of the City of Port Arthur,Texas,by the following vote: AYES:
Mayor:
Councilmembers:
NOES: •
Thurman Bill Bartie,Mayor
ATTEST:
Sherri Bellard, City Secretary
EXHIBIT "A"
CITY OF PORT ARTHUR-PA LIBRARY-STORM FREEZE DAMAGES-ICM PROPOSAL TO INSTALL NEW RAYPAK
BOILER INCLUDES BOILER PIPING WORK AND LABOR TO INSTALL.
Industrial and Commercial
FI.°1.11a1114'
Mechanical
TACLA23943C
1 INA 4445 Westpark Avenue
Beaumont,TX 77705
Phone(409)842-3737
Fax (409)842-3738
March 17,2021
CITY OF PORT ARTHUR TEXAS
444 4TH STREET I PORT ARTHUR,TX 177640
ATTN: Mr.Steven Williams-Library Director
Subject: PORT ARTHUR LIBRARY-ICM BOILER REPLACEMENT PROPOSAL
REFERENCE PROPOSAL TO REPLACE BOILER-DAMAGED BY STORM FREEZE
Dear Mr.Williams,
Industrial Commercial Mechanical is pleased to offer the following proposal to furnish and install new RAYPAK
Boiler at the Port Arthur Library as listed below includes the following items below:
ITEM QTY DESCRIPTION OF ITEM OR WORK
1 1 Raypak Hi Delta 992C Boiler-Features include:
r 990 MBH Input/832 MBH Output,
84%Efficiency,120/1/60,Natural Gas,Low NOx<20 ppm,Glass-Lined Cast-Iron
Headers,Left-Hand Water Connection,Hot Surface Ignition,4-Stage Firing
Mode,Versa IC Controller w/LCD Display,Pump Delay Relay,T&P Gauge,
Flow Switch,Limit Control Adj Manual Max 240°F,<12 Amps,10"0 Flue
Outlet,2"NPT Gas/2%'NPT Water,56 GPM @ 2.5'TDH(30°F),98%:"L x
24.625"W x 31%"H,Shipping Weight 900 Lbs.
✓ Includes Raypak A-3 Cupro-Nickel Finned Tube Heat Exchanger
- Includes Raypak A-12 60#PRV
r Includes Raypak B-31 Dry Well Assembly
✓ Includes Raypak D-11 Outdoor Vent Kit
✓ Includes Raypak P-10 Taco Y2 HP 1725 RPM 115/1/60 Rear-Mounted
✓ Boiler Circulating Pump w/Outdoor Pump Cover
2 1 Includes new Piping materials and Pipe Fitter labor;to fabricate and install piping transitions
For installation of the new Boiler reconnected to existing building piping.
3 1 Includes replacement Piping Insulation materials and labor,to install piping insulation.
4 1 Proposal Includes new Invensys 243-12 Gas Regulator-2" In/Out,1"Orifice
NOTE:With the change from Atmospheric to Low NOx boiler,gas
supply MUST be verified. Low NOx boiler requires a minimum of 4"
w.c.upstream gas pressure under full load and a maximum gas
supply pressure of 10.5"w.c.under load and no-load conditions for
natural gas.
5 1 Fluid Power Energy A2510-130 3-Way Valve-2.5",Cast-Iron
NOTE:Heaters operated with an inlet temperature of less than
120°F(Hi Delta/Delta Ltd.or 130°F(MVB)MUST have a low temperature,
valve or operation system to avoid collection of condensate in the heat exchanger.
TACLA 23943C-Regulated by the Texas Department of Licensing and Regulation
PO Box 12157
Austin,TX 78711
1-800-803-9202.512-463-6599
CITY OF PORT ARTHUR—PA LIBRARY—STORM FREEZE DAMAGES-ICM PROPOSAL TO INSTALL NEW RAYPAK
BOILER INCLUDES BOILER PIPING WORK AND LABOR TO INSTALL.
Page 2—proposal continued
ITEM QLY DESCRIPTION OF ITEM OR WORK
6 1 Factory Startup included-MUST be installed by a licensed plumbing or mechanical
contractor in accordance with manufacturer's installation instructions
Factory startup is for(1)single trip during regular business hours between
7:OOam-3:30pm
1-Week notice must be provided
Additional trips or time onsite due to not being professionally installed and in
accordance with manufacturer's standards will be billed accordingly.
7 1 ICM Furnishing Crane/Lift Truck to remove old Boiler and set new Boiler in place.
ITEMS NOT INCLUDED IN PROPOSED WORK
➢ Overtime-After Hours work,not included—All work is performed during regular time work hours.
> Any Controls,modifications,or upgrades is not included in proposal.
➢ Any Changes or Modifications,other than specified as part of proposal,or proposed scope of work.
> Any work associated with Code Upgrades;required to bring existing building systems up to current
city code requirements.
➢ Warranty of Any Parts or Materials not furnished and installed,by ICM.
PRICE TO PERFORM THE PROPOSED NEW BOILER INSTALLATION WORK
Materials $22,735.56
Labor $ 7,777.78
TOTAL $30,513.34-SALES TAX IS NOT INCLUDED
Please Note there is a Factory 5 to 6 weeks Lead time for Estimated Delivery of Boiler
THIS PROPOSAL IS VALID FOR 30 DAYS-FROM THE DATE OF PROPOSAL.
INDUSTRIAL&COMMERCIAL MECHANICAL IS AN AWARDED VENDOR FOR BUYBOARD CONTRACT#558-18.
Thank you for your request for this proposal. We would appreciate the opportunity to provide these services.Please
let me know if you would like to proceed with the proposed service,and what purchase order number we will utilize,
for our billing for services.
As always,we thank you for your business and the opportunity to provide our services.
Regards,
Jerry T.Johnson Proposal accepted by: . Date
Service Sales Representative
Industrial and Commercial Mechanical
Mobil;409-658-8797
TACLA 23943C—Regulated by the Texas Department of licensing and Regulation
PO Box 12157
Austin,TX 78711
1-800-803-9202,512-463-6599
EXHIBIT "B"
`{iEPOf AIL >
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s� � 1 ACCIDENTS 10 i I{TENSING AND i _
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CHIEF BOILER INSPECTOR
1* GWH1000N-P
MG DE MODELEI �� -
. s 600 Al.. 0. SMITH CORPORATION —_
SERIAL No. N1CBEE, SC 29101
(No DE SERIE) 1817 110177256
FACTORY EQUIPPED FOR NATURAL GAS
AL TITS
1.111111114ARATING 04000 FT
MPUT RATING 990000
ourpuT
360.000 BTu!HR
841,500.0 BTU/HR
BTu'HR
*4 soT GAS
1441.0.
PRESSHor
OLD pRfSS EssuRE 14 O USI PROP
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z7ltxo/,5136908 1 20 8.0
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