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Home My WebLink About01/19/2021 REGULAR MEETING REGULAR MEETING — January 19, 2021 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Kinlaw gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, January 19, 2021 at 6:02 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Pro Tern Charlotte Moses; Councilmembers Ingrid Holmes, Cal Jones, Thomas Kinlaw, III, Kenneth Marks, Sr. and Donald Frank; City Manager Ron Burton; City Secretary Sherri Bellard; City Attorney Valecia R. Tizeno and Sergeant At Arms Police Chief Tim Duriso. Mayor Thurman Bartle was absent from the Regular Meeting. II. PROCLAMATIONS Proclamations - None III. PETITIONS & COMMUNICATIONS A. Speakers — None B. Presentations (1) Presentation By TXDOT Regarding The Construction Project SH 87 (Gulfway Drive) From Woodworth (US 69/96) To The Port Of Port Arthur (Terminal Road) TXDOT Representative Kenneth Wiemers, P.E. gave the above-mentioned presentation. (2) Presentation By Staff Regarding The November 2020 Financial Report Finance Director Kandy Daniel gave the above-mentioned presentation. C. Employee Recognition — None D. Correspondence — None E. Discussion (1) Discussion And Possible Action Regarding A Request Made By The City Of Port Arthur Section 4A Economic Development Corporation To Hold A May 1, 2021 Special Election As It Pertains To A Ballot Proposition Regarding The Utilization Of Section 4A Sales And Use Tax For Public Park Facilities, And Other Park Purposes Discussion was held regarding the above-mentioned topic and the following action was taken. The City Attorney read the following motion into the record: A MOTION REQUESTING STAFF PURSUE A REQUEST FOR A JOINT ELECTION WITH JEFFERSON COUNTY AS IT PERTAINS TO CALLING A MAY 2021 ELECTION WITH REGARD TO AUTHORIZING PROJECTS UNDER CHAPTER 501 AND 505 OF THE TEXAS LOCAL GOVERNMENT CODE Upon the motion of Councilmember Jones, seconded by Councilmember Holmes and carried, the above-mentioned motion was adopted. Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. IV. PUBLIC HEARING(S) — None V. UNFINISHED BUSINESS — None VI. CONSENT AGENDA Upon the motion of Councilmember Frank, seconded by Councilmember Jones and carried, the following Consent Agenda items were adopted with the proposed Resolutions No. 21703, 21739 and 21745: Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. A. Travel Request — None B. Expense Reports — None C. Minutes June 16, 2020 Special Meeting June 23, 2020 Regular Meeting July 21, 2020 Regular Meeting August 4, 2020 Regular Meeting August 4, 2020 Special Executive Meeting August 18, 2020 Regular Meeting August 31, 2020 Emergency Meeting September 1, 2020 Regular Meeting D. Resolutions (1) P.R. No. 21651 — A Resolution Authorizing The Execution Of Contracts For The Purchase Of Water And Wastewater Treatment Chemicals For Utilities Operations Department With Brenntag Southwest, Inc., DXI Industries, Inc., Pencco, Inc., And Shannon Chemical Corp. With A Total Projected Budgetary Impact Of $320,165.00. Budgeted Funds Are Available In Water Purification And Wastewater Treatment Divisions Account Nos. 410-1252-532.29-02 & 410-1256-532.29-02, Treatment Chemicals Proposed Resolution No. 21651 was adopted becoming Resolution No. 21-005. (3) P.R. No. 21719 - A Resolution Authorizing An Excavation Permit To Be Issued Pursuant To Chapter 94, Article VII (Excavations) Of The Code Of Ordinances, For Approximately 60.00-Acres Of Land Out Of A 234.050-Acre Tract Of Land Being Situated In The Wm. McFaddin Survey, City Council Minutes Regular Meeting —January 19, 2021 2 Section No. 10, Abstract No. 415, Port Arthur, Jefferson County, Texas. E20-01 - Mary E. Young Properties Proposed Resolution No. 21619 was adopted becoming Resolution No. 21-006. (4) P.R. No. 21729 - A Resolution Amending Resolution No. 20- 283 As It Relates To The Purchase Of Sole Source Polymers And Correcting Products And Pricing With No Increase In The Approved Estimated Combined Budgetary Impact Of $1,645,000.00. Funding Available In Water Utilities Account Nos. 410-1252-532.29-02, $1,510,000.00, (Water Treatment Chemicals) And 410-1256-532.29-02, $135,000.00 (Wastewater Treatment Chemicals) Proposed Resolution No. 21729 was adopted becoming Resolution No. 21-007. (5) P. R. No. 21735 - A Resolution Authorizing The Third Year (Final Renewal) Of The Contract For The Purchase Of Liquid Sodium Bisulfite For The Utilities Department With Commercial Chemical Product, Inc. DBA Purify, Of Houston, Texas, With A Projected Budgetary Impact Amount Of $120,600.00. Funds Are Available In Utilities Account No. 410-1256-532.29-02, Treatment Chemicals Proposed Resolution No. 21735 was adopted becoming Resolution No. 21-008. (6) P.R. No. 21738 - A Resolution Authorizing The Second Year (First Renewal) Of The Contract With SirsiDynix Of Lehi, Utah For The Integrated Library System (ILS) At The Port Arthur Public Library In The Amount Of $16,027.15. Funds Are Available In Library Account No. 001-1403-551.59-00 Proposed Resolution No. 21738 was adopted becoming Resolution No. 21-009. (8) P.R. No. 21740 - A Resolution Authorizing The Fire Department To Purchase Six (6) Motorola APX6000 Portable Radios And Accessories From Motorola Solutions Under HGAC Contract #RA05-18 With Funds Awarded From The 2020 State Homeland Security Program (SHSP) Grant In The Amount Of $27,743.04 With No Cash Match Requirement. Funding Available In Account 107-1118- 521.25-00, Project Code R20383. Proposed Resolution No. 21740 was adopted becoming Resolution No. 21-010. (9) P.R. No. 21741 — A Resolution Awarding A Contract To DD Demolition, LLC In The Amount Of $34,300.00 And Authorizing The Execution Of A Contract By The City Manager For Demolition Of Five (5) Residential Structures With Transite (Group E-T) Located Throughout The City, To Be Charged To Account No. 001-1052-517.59-00 (General Fund-Other Contractual Services) Proposed Resolution No. 21741 was adopted becoming Resolution No. 21-011. (11) P. R. No. 21758 - A Resolution Authorizing The City Manager To Enter Into A Community Development Block Grant — Coronavirus Round 3 (CDBG-CV3) Agreement In The Amount Of $249,185.00 With The City Of Port Arthur City Council Minutes Regular Meeting —January 19, 2021 3 Health Department For Covid-19 Testing And Other Activities That Prevent, Prepare For And Respond To The Coronavirus Funded Through The Department Of Housing And Urban Development Proposed Resolution No. 21758 was adopted becoming Resolution No. 21-012. (12) P. R. No. 21759 - A Resolution Authorizing The City Manager To Enter Into A Community Development Block Grant — Coronavirus Round 3 (CDBG-CV3) Agreement In The Amount Of $43,505.00 With The City Of Port Arthur Development Services Department To Install Safety Glass Panels At Customer Service Counters And Cost For Security Screening At City Hall Funded Through The Department Of Housing And Urban Development Proposed Resolution No. 21759 was adopted becoming Resolution No. 21-013. (13) P. R. No. 21760 - A Resolution Authorizing The City Manager To Enter Into A Community Development Block Grant — Coronavirus Round 3 (CDBG-CV3) Agreement In The Amount Of $32,750.00 With Bob Hope School For The Purchase Of Chromebooks And Hotspots For Its Students Funded Through The Department Of Housing And Urban Development Proposed Resolution No. 21760 was adopted becoming Resolution No. 21-014. (14) P. R. No. 21761 - A Resolution Authorizing The City Manager To Enter Into A Community Development Block Grant — Coronavirus Round 3 (CDBG-CV3) Agreement With Catholic Charities In The Amount Of $44,250.00 To Administer The City Of Port Arthur Utility Assistance Program Funded Through The Department Of Housing And Urban Development Proposed Resolution No. 21761 was adopted becoming Resolution No. 21-015. VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Resolutions (2) P. R. No. 21703 - A Resolution Authorizing The City Manager To Amend The Contract For The Hauling Of Waste From The Main Wastewater Treatment Plant To The Port Acres Wastewater Treatment Plant With Sprint Waste Services Of Port Arthur, Texas For An Additional Amount Of $17,000.00 To A New Projected Budgetary Amount Of $40,000.00 From Account Number 410-1256-532.59-00 (Other Contractual Services) The Mayor Pro Tern introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Jones and seconded by Councilmember Kinlaw that Proposed Resolution No. 21703 be adopted. Utilities Operations Acting Director Donnie Stanton appeared before the City Council to answer inquiries regarding the above-mentioned topic. City Council Minutes Regular Meeting —January 19, 2021 4 Purchasing Director Clifton Williams appeared before the City Council to answer inquiries regarding the above-mentioned topic. Dr. Hani Tohme appeared before the City Council to answer inquiries regarding the above-mentioned topic. The motion was made by Councilmember Holmes and seconded by Councilmember Frank that Proposed Resolution No. 21703 be amended to only increase the contract by 25%, $5750.00 only/ Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The motion to amend Proposed Resolution No. 21703 carried. Proposed Resolution No. 21703 was adopted, as amended, becoming Resolution No. 20-016. Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The caption of Resolution No. 20-016 reads as follows: RESOLUTION NO. 21-016 A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT FOR THE HAULING OF WASTE FROM THE MAIN WASTEWATER TREATMENT PLANT TO THE PORT ACRES WASTEWATER TREATMENT PLANT WITH SPRINT WASTE SERVICES OF PORT ARTHUR, TEXAS FOR AN ADDITIONAL AMOUNT OF $17,000.00 TO A NEW PROJECTED BUDGETARY AMOUNT OF $40,000.00 FROM ACCOUNT NUMBER 410-1256-532.59-00 (OTHER CONTRACTUAL SERVICES) (7) P.R. No. 21739 - A Resolution Authorizing The City Manager To Enter Into An Agreement With Industrial And Commercial Mechanical Of Beaumont, Texas Through The Buyboard Cooperative Purchasing Program Contract No. 558-18 To Replace The Current HVAC Package Unit And Ductwork For The West Side Of Rosehill Manor In The Amount Of $32,538.00. Funds Available In Civic Center Account Number 001-1061-518-32-00 The Mayor Pro Tern introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Holmes, seconded by Councilmember Marks and carried, Proposed Resolution No. 21739 was adopted becoming Resolution No. 21-017. Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. City Council Minutes Regular Meeting —January 19, 2021 5 The caption of Resolution No. 20-017 reads as follows: RESOLUTION NO. 21-017 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH INDUSTRIAL AND COMMERCIAL MECHANICAL OF BEAUMONT, TEXAS THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 558-18 TO REPLACE THE CURRENT HVAC PACKAGE UNIT AND DUCTWORK FOR THE WEST SIDE OF ROSEHILL MANOR IN THE AMOUNT OF $32,538.00. FUNDS AVAILABLE IN CIVIC CENTER ACCOUNT NUMBER 001-1061-518-32-00 (10) P.R. No. 21745 - A Resolution Authorizing An Amendment To Resolution 20-296 For The Audit Services Contract With Weaver And Tidwell, LLP, For An Amount Not To Exceed $7,500 And A Total Contract Amount Of $184,500. Funding Is Available In The Finance Department Professional Services Account #001-1031-515.54-00 The Mayor Pro Tern introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Jones, seconded by Councilmember Kinlaw and carried, Proposed Resolution No. 21745 was adopted becoming Resolution No. 21-018. Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The caption of Resolution No. 20-018 reads as follows: RESOLUTION NO. 21-018 A RESOLUTION AUTHORIZING AN AMENDMENT TO RESOLUTION 20-296 FOR THE AUDIT SERVICES CONTRACT WITH WEAVER AND TIDWELL, LLP, FOR AN AMOUNT NOT TO EXCEED $7,500 AND A TOTAL CONTRACT AMOUNT OF $184,500. FUNDING IS AVAILABLE IN THE FINANCE DEPARTMENT PROFESSIONAL SERVICES ACCOUNT #001- 1031-515.54-00 A. Resolutions (1) P.R. No. 21744 - A Resolution Appointing And/Or Reappointing A Director Or Directors To The City Of Port Arthur Section 4A Economic Development Corporation The Mayor Pro Tern introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Marks and seconded by Councilmember Jones that Proposed Resolution No. 21744 be adopted. City Council Minutes Regular Meeting —January 19, 2021 6 The following nominations for appointment were made: Councilmember Holmes — Daryl Anderson Councilmember Jones — John Chirafis Councilmember Kinlaw — Christopher Smith Councilmember Marks — Rashad Harris Councilmember Frank — Roosevelt Petry Mayor Pro Tem Moses — Dallas Smith Voting Yes: Mayor Pro Tem Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The caption of Resolution No. 21-019 reads as follows: RESOLUTION NO. 21-019 A RESOLUTION APPOINTING AND/OR REAPPOINTING A DIRECTOR OR DIRECTORS TO THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION (2) P.R. No. 21746 — A Resolution Appointing A Member Or Members To The Pleasure Island Advisory Commission The Mayor Pro Tern introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Frank and seconded by Councilmember Holmes that Proposed Resolution No. 21746 be adopted. The following nominations for appointment were made: Councilmember Holmes — Reginald Trainer Councilmember Jones — Susie Chirafis Councilmember Kinlaw — Charlie Lewis, Jr. Councilmember Marks — Councilmember Frank — Dr. Simien Queen Mayor Pro Tern Moses — Christe Law Voting Yes: Mayor Pro Tem Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. Proposed Resolution No. 21746 was adopted becoming Resolution No. 21-020. The caption of Resolution No. 21-020 reads as follows: RESOLUTION NO. 21-020 A RESOLUTION APPOINTING A MEMBER OR MEMBERS TO THE PLEASURE ISLAND ADVISORY COMMISSION City Council Minutes Regular Meeting —January 19, 2021 7 A. Ordinances (1) P. O. No. 6926 - An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(b) Of The Texas Government Code The Mayor Pro Tern introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Kinlaw, seconded by Councilmember Jones and carried Proposed Ordinance No. 6926 was adopted becoming Ordinance No. 21-02. Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The caption of Ordinance No. 21-02 reads as follows: ORDINANCE NO. 21-02 AN ORDINANCE EXTENDING THE DECLARATION OF DISASTER PURSUANT TO §418.108(B) OF THE TEXAS GOVERNMENT CODE (2) P.O. No. 6927 - An Appropriation Ordinance Amending The City Of Port Arthur Section 4A Economic Development Corporation Budget For The Fiscal Year Beginning October 1, 2020 And Ending September 30, 2021 By $8,000 For The General Fund The Mayor Pro Tern introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Holmes, seconded by Councilmember Marks and carried, Proposed Ordinance No. 6927 was adopted becoming Ordinance No. 21-03. Voting Yes: Mayor Pro Tem Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The caption of Ordinance No. 21-03 reads as follows: ORDINANCE NO. 21-03 AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021 BY $8,000 FOR THE GENERAL FUND (3) P.O. No. 6928 — An Ordinance Amending Chapter 78, Article II, Division 5 Of The Personnel Policy Of The City Of Port Arthur As It Pertains To Attendance And Leave Is Hereby Amended By Adding Section 78-190 — Providing For An Extension Of The City's Emergency Paid Sick Leave Policy Through March 31, 2021 City Council Minutes Regular Meeting —January 19, 2021 8 The Mayor Pro Tern introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Jones, seconded by Councilmember Frank and carried, Proposed Ordinance No. 6928 was adopted becoming Ordinance No. 21-04. Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The caption of Ordinance No. 21-04 reads as follows: ORDINANCE NO. 21-04 AN ORDINANCE AMENDING CHAPTER 78, ARTICLE II, DIVISION 5 OF THE PERSONNEL POLICY OF THE CITY OF PORT ARTHUR AS IT PERTAINS TO ATTENDANCE AND LEAVE IS HEREBY AMENDED BY ADDING SECTION 78- 190 — PROVIDING FOR AN EXTENSION OF THE CITY'S EMERGENCY PAID SICK LEAVE POLICY THROUGH MARCH 31, 2021 (4) P.O. No. 6930 - An Ordinance Of The City Council Of Port Arthur, Texas, Authorizing Participation With Other Entergy Service Area Cities In Matters Concerning Entergy Texas, Inc. At The Public Utility Commission Of Texas In 2021; Authorizing The Hiring Of Lawyers And Rate Experts; Authorizing The City's Participation To The Full Extent Permitted By Law At The Public Utility Commission Of Texas; Finding That The Meeting Complies With The Open Meetings Act; And Declaring An Effective Date The Mayor Pro Tern introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Marks, seconded by Councilmember Holmes and carried, Proposed Ordinance No. 6930 was adopted becoming Ordinance No. 21-05. Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The caption of Ordinance No. 21-05 reads as follows: ORDINANCE NO. 21-05 AN ORDINANCE OF THE CITY COUNCIL OF PORT ARTHUR, TEXAS, AUTHORIZING PARTICIPATION WITH OTHER ENTERGY SERVICE AREA CITIES IN MATTERS CONCERNING ENTERGY TEXAS, INC. AT THE PUBLIC UTILITY COMMISSION OF TEXAS IN 2021; AUTHORIZING THE HIRING OF LAWYERS AND RATE EXPERTS; AUTHORIZING THE CITY'S PARTICIPATION TO THE FULL EXTENT PERMITTED BY LAW AT THE PUBLIC UTILITY COMMISSION OF TEXAS; FINDING THAT THE MEETING COMPLIES WITH THE City Council Minutes Regular Meeting —January 19, 2021 9 OPEN MEETINGS ACT; AND DECLARING AN EFFECTIVE DATE (5) P.O. No. 6931 — An Ordinance Authorizing The City Manager To Enter Into A Contract With Scrapworks Recycling Of Port Arthur, Texas, For The Hauling & Recycling Of Scrap Metal & White Goods With The Option To Renew For Two Additional One Year Periods The Mayor Pro Tern introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Kinlaw, seconded Councilmember Jones and carried, Proposed Ordinance No. 6931 was adopted becoming Ordinance No. 21-06. Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The caption of Ordinance No. 21-06 reads as follows: ORDINANCE NO. 21-06 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SCRAPWORKS RECYCLING OF PORT ARTHUR, TEXAS, FOR THE HAULING & RECYCLING OF SCRAP METAL & WHITE GOODS WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE YEAR PERIODS (6) P.O. No. 6932 — An Ordinance Amending Chapter 78, Article II, Division 5 Of The Personnel Policy Of The City Of Port Arthur Adding Section 78-191 To The Code Of Ordinances — Providing For A COVID-19 Health And Safety Policy The Mayor Pro Tem introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Frank, seconded by Councilmember Kinlaw and carried, Proposed Ordinance No. 6932 was adopted becoming Ordinance No. 21-07. Voting Yes: Mayor Pro Tern Moses; Councilmembers Holmes, Jones, Kinlaw, Marks and Frank. Voting No: None. The caption of Ordinance No. 21-07 reads as follows: ORDINANCE NO. 21-07 AN ORDINANCE AMENDING CHAPTER 78, ARTICLE II, DIVISION 5 OF THE PERSONNEL POLICY OF THE CITY OF PORT ARTHUR ADDING SECTION 78-191 TO THE CODE OF ORDINANCES — PROVIDING FOR A COVID-19 HEALTH AND SAFETY POLICY City Council Minutes Regular Meeting —January 19, 2021 10 VIII. ADJOURNMENT OF MEETING Upon the motion by Councilmember Kinlaw, seconded by Councilmember Holmes and carried unanimously, the City Council adjourned their meeting at 7:48 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR PRO TEM CHARLOTTE MOSES ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD January 19, 2021 APPROVED: City Council Minutes Regular Meeting —January 19, 2021 11