HomeMy WebLinkAboutM. AIR CONDITIONERCity of Port Arthur, Texas
Ma or and Ci Council Communication
DATE REFERENCE SUBJECT PAGE
10-02-08 30UMBER1.89.40 CONFIRMING THE AWARD OF THE 1 of 1
Ga8P3 RECREATION CENTER AIR CONDITIONER
BOND PROJECT SOUTHEAST SERVICE CO.
RECOMMENDATION
The Parks and Recreation Deparhnent recommends that the City Council. confirm the award of the
Recreation Center Air Conditioner Bond project to Southeast Service Company, P. O. Box 189, Port
Arthur, Texas in the amount of $ 39,500. This work was done pursuant to the City's Air Conditioner
contract with Southeast Service Co.; however, additional review indicates City Council approval of
the vendor to be in order. The work was done at the contract rates which provides substantial savings
to the City.
BACKGROUND
The City Council pursuant to Resolution 07-151 approved a Parks, Recreation, and Open Space
Master Plan for Port Arthur, Texas. Subsequently, per Resolution 08-120, the City Council approved
an Action Plan to implement elements of the Master Plan. The Action Plan included the activity
known as the Recreation Center Air Conditioner project. This project was designed to address
several needs of citizens in relation to the center. The project in summary involved dividing the
heating/air conditioning needs of the Center into three (3) zones. This division takes a significant load
off the existing chiller system; thus extending its expected life. The division provides for the separate
air conditioning needs for the gymnasium and the assembly/meeting room depending on clientele. As
an example, under the existing system we often we. find that the senior clientele to be very cold in the
assembly room while other clientele in the building; find the climate temperate if not warm.
The work has been completed using the existing contract rates which provided substantial savings for
the City. The system has met expectations regarding desired climate for Recreation Center clientele.
BUDGET/FISCAL IIVVIPACT
Funds in the amount of $39,500.00 are available for this purchase. Account No.301-1601-591.89-00
GO-8P3 (Parks and Recreation Bond)
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
The Parks and Recreation Department recommen<is that the City Council confirm the award of the
Recreation Center Air Conditioner Bond project to Southeast Service Company, P. O. Box 189, Port
Arthur, Texas in the amount of $ 39,500. This work was done pursuant to the City's Air Conditioner
contract with Southeast Service Co.; however, additional review indicates City Council approval of
the vendor to be in order. The work was done at the contract rates which provides substantial savings
to the City.
~ J V '~ -` ~'i u
~ .~~~~
Dr. A Thi awns Tubbs Rebecca Underhill
Interim Director of Parks and Purchasing Manager Director of Finance
Recreation
PREPARED BY: Chandra Alpough DISPOSITION BY COUNCIL PROCESSED BY:
[ ]APPROVED [ ] OTHER (DESCRIBE)
-~ CTI'Y SECRETARY:
APPROVED BY: ' '"' DATE:
CITY MANAGER