HomeMy WebLinkAboutPR 21892: AMENDMENT TO TYLER TECHNOLOGIES CONTRACT city r,f 4., .e cA orl rthur tu www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: April 6, 2021 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Fay Young, Information Technology Director j 0 RE: Proposed Resolution No. 21892 —Amendment to Tyler Technologies Contract Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to amend the Software As A Service Agreement(SaaS)with Tyler Technologies to change the SaaS Fees payment schedule. Background: On September 10, 2019, City Council approved Resolution 19-392, an agreement with Tyler Technologies to implement an Enterprise Resource Planning (ERP) system and Municipal Court System. The agreement included a schedule of payments to be made by the City. After a review of the SaaS Fees payment schedule, it was found that some of the payments should be reduced to a lower amount. Budget Impact: The new payment fee schedule reduces the total amount of payments for the time period from July 2020 to July 2024 by a total amount of$57,989.05. Recommendation: It is recommended that City Council authorize the City Manager to execute the amendment to the Software As A Service Agreement with Tyler Technologies to replace the SaaS Fees payment schedule with the new schedule. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 21892 FY 4/6/2021 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE SOFTWARE AS A SERVICE AGREEMENT WITH TYLER TECHNOLOGIES TO REPLACE THE SAAS FEES PAYMENT SCHEDULE INCLUDED IN THE AGREEMENT APPROVED VIA RESOLUTION 19-392. WHEREAS, the City of Port Arthur entered into an agreement with Tyler Technologies to implement an Enterprise Resource Planning System, approved by Council Resolution 19-392; and WHEREAS, the agreement included a payment scheduled for SaaS fees; and WHEREAS,after review of the payment schedule it has been determined that the amounts for some payments should be reduced; and WHEREAS, the total amount of reductions for the payment period from July 2020 to July 2024 is in the amount of$57,989.05; and WHEREAS, the new SaaS fees payment schedule is in substantially the same form as attached hereto as "Exhibit A". NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes the City Manager to execute Amendment No. 2 with Tyler Technologies to replace the SaaS fees payment schedule. Section3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of April,A.D. 2021 at a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes: P.R. NO. 21892 FY 4/6/2021 Mayor: Councilmembers: Noes: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: L/d1 � a3 �� • Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton Clifton Williams City Manager Purchasing Manager 3 CLL1 /•1:.10-')(U))/ Fay Yotng ,{ Information Technology Director APPROVED AS TO AVAILABILITY OF FUNDS: Kam. r)Ci Kandy Daniel, Intiarim Director of Finance P.R. NO. 21892 FY 4/13/2021 Exhibit A tyler • `echnologies AMENDMENT This amendment ("Amendment") is effective as of the date of signature of the last party to sign as indicated below ("Amendment Effective Date"), by and between Tyler Technologies, Inc. ("Tyler") and the City of Port Arthur("Client"). WHEREAS,Tyler and the Client are parties to an agreement dated September 26, 2019 ("Agreement"); and WHEREAS,Tyler and Client desire to amend the terms of the Agreement as provided herein. NOW THEREFORE, in consideration of the mutual promises hereinafter contained,Tyler and the Client agree as follows: 1. The table in Exhibit B (Invoicing and Payment Policy),#1 (SaaS Fees) of the Agreement is hereby replaced by the following table: Quarter Start Date Quarterly Payment Phase(s)* (month/year) 10/19 $35,883.25 1 1/20 $35,883.25 1 4/20 $35,883.25 1 7/20 $52,029.50 1,2 10/20 $62,404.25 1,2,3 1/21 $62,404.25 1,2,3 4/21 $75,024.25 1,2,3,4* 7/21 $75,024.25 1,2,3,4* 10/21 $78,739.25 1,2,3,4 1/22 $78,739.25 1,2,3,4 4/22 $110,728.50 1,2,3,4,5 7/22 $110,728.50 1,2,3,4,5 10/22 $127,370.25 1,2,3,4,5,6 1/23 $127,370.25 1,2,3,4,5,6 4/23 $127,370.25 1,2,3,4,5,6 7/23 $127,370.25 1,2,3,4,5,6 10/23 $127,370.25 1,2,3,4,5,6 1/24 $127,370.25 1,2,3,4,5,6 4/24 $127,370.25 1,2,3,4,5,6 7/24 $127,370.25 1,2,3,4,5,6 * Does not include online fees for Phase 4. ••:;:•. tyler 1 2. This Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement. 3. Except as expressly indicated in this Amendment,all other terms and conditions of the Agreement shall remain in full force and effect. 14860 3715 IN WITNESS WHEREOF,the parties hereto have executed this Amendment as of the dates set forth below. Tyler Technologies, Inc. City of Port Arthur By: By: Name: Name: Title: Title: Date: Date: ••:;:•. tyler 2 Exhibit 1 y t ler • technologies Exhibit 1 Investment Summary The following Investment Summary details the software and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. In the event a comment in the following sales quotation conflicts with a provision of this Amendment, the provision in this Amendment shall control. 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