HomeMy WebLinkAboutPR 21892: AMENDMENT TO TYLER TECHNOLOGIES CONTRACT city r,f 4., .e
cA
orl rthur
tu
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 6, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director j 0 RE: Proposed Resolution No. 21892 —Amendment to Tyler Technologies Contract
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to amend the Software As A Service Agreement(SaaS)with Tyler Technologies to change the
SaaS Fees payment schedule.
Background:
On September 10, 2019, City Council approved Resolution 19-392, an agreement with Tyler
Technologies to implement an Enterprise Resource Planning (ERP) system and Municipal
Court System. The agreement included a schedule of payments to be made by the City.
After a review of the SaaS Fees payment schedule, it was found that some of the payments
should be reduced to a lower amount.
Budget Impact:
The new payment fee schedule reduces the total amount of payments for the time period from
July 2020 to July 2024 by a total amount of$57,989.05.
Recommendation:
It is recommended that City Council authorize the City Manager to execute the amendment to
the Software As A Service Agreement with Tyler Technologies to replace the SaaS Fees
payment schedule with the new schedule.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 21892
FY 4/6/2021
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 2 TO THE SOFTWARE AS A SERVICE AGREEMENT WITH
TYLER TECHNOLOGIES TO REPLACE THE SAAS FEES PAYMENT SCHEDULE
INCLUDED IN THE AGREEMENT APPROVED VIA RESOLUTION 19-392.
WHEREAS, the City of Port Arthur entered into an agreement with Tyler Technologies
to implement an Enterprise Resource Planning System, approved by Council Resolution 19-392;
and
WHEREAS, the agreement included a payment scheduled for SaaS fees; and
WHEREAS,after review of the payment schedule it has been determined that the amounts
for some payments should be reduced; and
WHEREAS, the total amount of reductions for the payment period from July 2020 to July
2024 is in the amount of$57,989.05; and
WHEREAS, the new SaaS fees payment schedule is in substantially the same form as
attached hereto as "Exhibit A".
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to execute
Amendment No. 2 with Tyler Technologies to replace the SaaS fees payment schedule.
Section3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ,ADOPTED AND APPROVED this the day of April,A.D. 2021 at a regular
meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
P.R. NO. 21892
FY 4/6/2021
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
L/d1 � a3
��
• Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton Clifton Williams
City Manager Purchasing Manager
3 CLL1 /•1:.10-')(U))/
Fay Yotng ,{
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
Kam. r)Ci
Kandy Daniel, Intiarim Director of Finance
P.R. NO. 21892
FY 4/13/2021
Exhibit A
tyler
• `echnologies
AMENDMENT
This amendment ("Amendment") is effective as of the date of signature of the last party to sign as
indicated below ("Amendment Effective Date"), by and between Tyler Technologies, Inc. ("Tyler") and
the City of Port Arthur("Client").
WHEREAS,Tyler and the Client are parties to an agreement dated September 26, 2019 ("Agreement");
and
WHEREAS,Tyler and Client desire to amend the terms of the Agreement as provided herein.
NOW THEREFORE, in consideration of the mutual promises hereinafter contained,Tyler and the Client
agree as follows:
1. The table in Exhibit B (Invoicing and Payment Policy),#1 (SaaS Fees) of the Agreement is hereby
replaced by the following table:
Quarter Start Date Quarterly Payment Phase(s)*
(month/year)
10/19 $35,883.25 1
1/20 $35,883.25 1
4/20 $35,883.25 1
7/20 $52,029.50 1,2
10/20 $62,404.25 1,2,3
1/21 $62,404.25 1,2,3
4/21 $75,024.25 1,2,3,4*
7/21 $75,024.25 1,2,3,4*
10/21 $78,739.25 1,2,3,4
1/22 $78,739.25 1,2,3,4
4/22 $110,728.50 1,2,3,4,5
7/22 $110,728.50 1,2,3,4,5
10/22 $127,370.25 1,2,3,4,5,6
1/23 $127,370.25 1,2,3,4,5,6
4/23 $127,370.25 1,2,3,4,5,6
7/23 $127,370.25 1,2,3,4,5,6
10/23 $127,370.25 1,2,3,4,5,6
1/24 $127,370.25 1,2,3,4,5,6
4/24 $127,370.25 1,2,3,4,5,6
7/24 $127,370.25 1,2,3,4,5,6
* Does not include online fees for Phase 4.
••:;:•. tyler
1
2. This Amendment shall be governed by and construed in accordance with the terms and
conditions of the Agreement.
3. Except as expressly indicated in this Amendment,all other terms and conditions of the
Agreement shall remain in full force and effect.
14860 3715
IN WITNESS WHEREOF,the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies, Inc. City of Port Arthur
By: By:
Name: Name:
Title: Title:
Date: Date:
••:;:•. tyler
2
Exhibit 1
y
t ler
• technologies
Exhibit 1
Investment Summary
The following Investment Summary details the software and services to be delivered by us to you under
the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not
otherwise defined will have the meaning assigned to such terms in the Agreement.
In the event a comment in the following sales quotation conflicts with a provision of this Amendment,
the provision in this Amendment shall control.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
••: =� tyler
3
4/6/2021 Search Results I System for Award Management
V3.E.'i5-;a.NL't;Al1f:C:£?3E'SA '...(>II'
SA \ j A NEW WAY TO SIGN IN-If you already have
anti�+. O �/ a SAM account,use your SAM email for login.gov. Log fit
Login.gov FAQs
® ALERT:Each entity registration expiring between April t and September 3o,2021 will have an additional iSo days added to its expiration date.Read more about the extension on
interact
® ALERT:SAM.gov will be down for scheduled maintenance Saturday,o4/1d/zo2t from 8:00 AM to 1:00 PM.
Search Results
Current Search Terms:Tyler Technologies,Inc.*
I Save PDF Export Results Print
ifs'st;a i`sk+': St)ri. ): Relevance v :) ;i,r i), Descending v
Your search for Tyler Technologies,Inc.*returned the following results...
1 Entity ,l Tyler Technologies,Inc. Status: Active
DUNS: o41089293 CAGE Code: SDIL54 view Details
Has Active Exclusion?: No DoDAAC:
Expiration Date: io/o7/zoas Debt Subject to Offset?: No
Purpose of Registration: All Awards
,:iit l`:tge: Save PDF Export Results [ Print 1
O1,c1 t rier FAi>lS.gov
G^^
A fa lif.'(eca A:.i',(.,5i; ?it: (S:
S te. t;'it's:k St atr,s l'riv5.i'Pc6e v fxSA.gk
1 tim,.t�_2::7:f:'i4--tif:tit: t ...
",t_. [!. x<.:.....;.. ..� ..it .. 1... i�rst�t:a;<'.:^': ;�,t:?z:.._.. s :.3:v..:;.<,.t,t:.ta.pThis s art,s..
.,... .....rr,...t,i.zg.i.d:-;.c..7t,,
..is es
•
https://sam.gov/SAM/pages/public/searchRecords/searchResults.jsf 1/1