HomeMy WebLinkAboutPR 12011:M&S HAULINGPUBL]'C WORKS DEPARTMENT
COUNCtL ACT[ON MEMO
TO
FROM
SUB3ECT
DATE
Steve Fitzgibbons, City Manager
Leslie E. McMahen, P.E., Director of Public Works
P.R. #12011
.lanuary 8, 2003
RECOM MEN DAT[ON
It is recommended that the City Council approve Proposed Resolution No. 12011, rescinding an
award to MILS Hauling of Port Arthur, Texas for material hauling services and authorizing the
Public Works Department to re-advertise for bids at the same time as other material bids.
BACKGROUND
Bids for hauling services were opened on ,lune 5, 2002 with MILS Hauling of Port Arthur, Texas
being the Iow bid.
The senior partner in the business turned the company over to the second partner in early
September 2002, and since that time they have been difficult or impossible to contact for
trucks, and have not submitted all invoices in a timely manner. M&S's inability to furnish an
adequate number of trucks on a hot-mix asphalt oveday project caused the project to be shut
down for a day while we made arrangements for trucks through the hot-mix asphalt vendor.
Notices of potential termination of the contract were sent by regular mail and certified mail on
December 12, 2002 to both known addresses for MB~S. Both certified letters were returned on
December 29, 2002 as unclaimed.
It would be in i~he best interest of the City to rescind the MILS Hauling contract and re-advertise
for bids for the hauling service.
BUDGETARY/FZSCAL EFFECT
Funds for such services are available in various Public Works' Division budgets for FY 2003, and
in the City Street and CDBG Street program accounts.
STAFFING/EMPLOYEE EFFECT
None.
SUHHARY
It is recommended that the City Council approve Proposed Resolution No. 12011, rescinding an
award to MbS Hauling of Port Arthur, Texas for material hauling services and authorizing the
Public Works Department to re-advertise for bids at the same time as other material bids.
Leslie E. McMahen, P.E.
Director of Public Works
file c:\carns\mS~haulingrescind
P.R. NO. 12011
12/04/02 vid
RESOLUTION NO.
A RESOLUTION RESCINDING AN AWARD TO M&S HAULING OF
PORT ARTHUR~ TEXAS FOR t4ATER/AL HAULING SERVICES AND
AUTHOR/ZING THE PUBLTC WORKS DEPARTMENT TO
READVERTISE FOR BIDS.
WHEREAS, the Public Works Department advertJsed for bids for material
hauling services and bids were opened on .June 5, 2002, with NAS Hauling of Port
Arthur, Texas being the Iow bid; and,
WHEREAS, on .July 9, 2002 the bid for hauling services was awarded by action
of the City Council to MAS Hauling, a partnership of Abdul-Hakim ~luhammand and Orin
Sly; and,
WHEREAS, Muhummad advised the City by letter on September 6, 2002 that he
would no longer be associated with the company and that Sly would take over control
of the company; and,
WHEREAS, the inability of MAS to furnish an adequate number of trucks for one
City job after Sly took over resulted in the job being delayed one day while other
arrangements v~ere made for hauling; and,
WHEREAS, .1.M. Kaufman, our excavating contractor, advised us on November
20, 2002 that he could not get in touch with M~S to provide trucks to haul dirt to the
City's landfill and had to use other drivers to do so; and,
WHEREAS, we have had difficulty in contacting MAS and getting invoices in a
timely manner; and,
P.R. No. 12011
Page #2
WHEREAS, noUces of potential termination of the contract were sent by regular
mail and certified mail on December 12, 2002 and the letter were returned unclaimed
on December 29, 2002; and,
WHEREAS~ it would be to the best interest of the City to rescind the award to
MSS Hauling and re-advertise for bids for hauling services; now, therefore,
BE ZT RESOLVED BY THE CZ'DY COUNCTL OF THE CTTY OF PORT
ARTHUR:
THAT the award of bid to MSS Hauling for hauling services for the City be and is
hereby rescinded; and,
THAT the Public Works Department is hereby authorized to re-advertise
for bids for hauling services at the same time as other material bids; and,
THAT a copy of the caption of this Resolution be spread upon the minutes
of the City Council.
READ, ADOPTED AND APPROVED this the __ day of .,
2003 at a
vote: Ayes:_ Mayor:
Councilmembers:
Noes:,
A,D,
meeting of the City of Port Arthur, Texas by the following
P.IL No. 12011
Page #3
Mayor
Attest:
City Secretary
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of Pubic Works
~ssard, Jr. '
Purchasing Coordinator
file c:\res\mS~haulingrescind