HomeMy WebLinkAboutPR 21905: AMENDMENT TO AUDIT CONTRACT WITH WEAVER AND TIDWELL, LLP Clryof 4 It 7
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: 4/16/21
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Kandy Daniel, Interim Director of Finance
RE: PR No. 21905 Amendment to Audit Contract with Weaver and Tidwell, LLP
Introduction: The intent of this Agenda Item is to request approval for the City Manager to
amend resolution 20-463 for the audit services contract with Weaver and Tidwell, LLP, for an
amount not to exceed $30,000 and a total contract amount not to exceed $166,000 in order to
complete the FY2020 audit.
Background: On December 22, 2020,the City Council approved resolution 20-463 which
authorized the City Manager to execute an engagement letter between the City of Port Arthur
and Weaver and Tidwell, LLP, for an independent audit of all accounts of the City and the Port
Arthur Economic Development Corporation for fiscal year ending September 30, 2020. The
original contract was estimated to take 730 hours and a cost of$136,000. Based on remaining
open items, Weaver now estimates that an additional 160 hours will be required to complete
the 2020 audit engagement which will increase the cost by $30,000, bringing the total contract
to an amount not to exceed $166,000.
Budget Impact: Funds are available in Finance Department account#001-07-015-5420-00-
10-000.
Recommendation: The attached proposed resolution No. 21905 authorizes the City Manager
to amend resolution 20-463 for the audit services contract with Weaver and Tidwell, LLP, for
an amount not to exceed $30,000 and a total contract amount not to exceed $166,000 in order
to complete the FY2020 audit. We recommend that the City Council approve it as presented.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. NO. 21905
KD: 4/19/2021
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN AMENDMENT TO RESOLUTION 20-463
FOR THE AUDIT SERVICES CONTRACT WITH WEAVER AND TIDWELL,
LLP, FOR AN AMOUNT NOT TO EXCEED $30,000 AND A TOTAL CONTRACT
AMOUNT OF $166,000. FUNDING IS AVAILABLE IN THE FINANCE
DEPARTMENT PROFESSIONAL SERVICES ACCOUNT #001-07-015-5420-00-10-
000.
WHEREAS, on December 22, 2020,the City Council approved resolution 20-463 which authorized
the City Manager to execute an engagement letter between the City of Port Arthur and Weaver and
Tidwell, LLP, for an independent audit of all accounts of the City and the Port Arthur Economic
Development Corporation for fiscal year ending September 30, 2020; and
WHEREAS,the estimated contract cost was $136,000; and
WHEREAS, due to unexpected circumstances an additional $30,000 is needed to cover the cost of
the audit.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is herby authorized and directed to
execute an amendment to resolution 20-463 to the audit services contract with Weaver and Tidwell, LLP,
for an amount not to exceed $30,000 and a total contract amount not to exceed $166,000 in order to
complete the FY2020 audit.
Section 3. That Weaver and Tidwell, LLP sign this resolution agreeing to the terms herein.
Section 4. That a copy of the caption of this Resolution shall be spread upon the Minutes of the
City Council.
READ, ADOPTED, AND APPROVED, this day of April, 2021. AD. at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman "Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
I OA tit-Q e0
Val Tizeno, City Attorney
APPROVED FOR AVAILABILITY 0 FUNDS:
Kandy Daniel, Interim Director of Finance
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
AGREED TO:
Weaver and Tidwell, LLP
By: Date
Attest: Date