Loading...
HomeMy WebLinkAboutPR 21871: CONTRACT WITH R. L. ELDRIDGE CONSTRUCTION, INC. MOWING CONTRACT Ciry of o r t rt/tur^ Irvt, DEVELOPMENT SERVICES DEPARTMENT CODE COMPLIANCE - ENVIRONMENTAL HEALTH DIVISION INTEROFFICE MEMORANDUM Date: April 16, 2021 To: Mayor and City Council Ron Burton, City Manager From: Darlene Thomas-Pierre, Code Compliance Manager RE: Proposed Resolution No. 21871 — Authorizing t e Third-Year (Second and Final Renewal) Contract to R. L. Eldridge Construction, Inc., for the Mowing of Privately-owned and City-owned Vacant and Developed Lots in an Area of the City Designated as Area F (Sabine Pass). Recommendation: Staff recommends that the City Council adopt P. R. No. 21871, authorizing the third-year(second and final renewal) of the contract with R. L. Eldridge Construction, Inc., Sabine Pass, Texas, for the mowing of Privately-owned and City-owned residential and commercial vacant and developed lots in Area F (Sabine Pass) @ $0.0065 per square foot. Background: A contract was approved by Resolution No. 19-169 on May 7, 2019; and renewed for one(1) year with an option to renew for one (1) additional year by Resolution No. 20-138 on May 12, 2020. The contractor has been providing quality service and has met the terms of their contract with the City. The response and service of R. L. Eldridge Construction, Inc.,has been commendable. The contract is necessary due to the abundance of high grass in Sabine Pass, and the Environmental Health Division needs the vendor to maintain the area. This contract will be the final renewal. Budget and Revenue Impact: Acceptance of this recommendation will not require a budget amendment. Funding is available in Account No. 001-13-039-5470-00-50-000 (Other Contractual Service) Summary: Staff recommends that the City Council adopt P. R. No. 21871, thereby authorizing the third-year (second and final renewal) between the City of Port Arthur and R. L. Eldridge Construction, Inc., Sabine Pass, Texas @ $0.0065 per square foot. The contractor must submit proof of insurance. DTP/pld CC: Pamela Langford, Director of Development Services EXHIBIT B ENVIRONMENTAL HEALTH DIVISION MOWING OF VACANT AND DEVELOPED LOTS IN AREA F SUCCESSFUL BIDDER CONTRACTOR EXHIBIT PER SQUARE FT R.L.ELDRIDGE CONSTRUCTION, INC., SABINE PASS, TEXAS D $0.0065 P.R. NO. 21871 04/16/2021 PD RESOLUTION NO. A RESOLUTION AUTHORIZING THE THIRD-YEAR (SECOND AND FINAL RENEWAL) OF A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND R. L. ELDRIDGE CONSTRUCTION, INC., OF SABINE PASS, TEXAS @ $0.0065 PER SQUARE FOOT, FOR GRASS MOWING SERVICES OF PRIVATELY-OWNED AND CITY-OWNED VACANT AND DEVELOPED LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA F, SABINE PASS. FUNDS ARE AVAILABLE IN GENERAL FUND ACCOUNT NUMBER 001-13-039-5470-00-50-000, (OTHER CONTRACTUAL SERVICE). WHEREAS,there are a large amount of properties that the City maintains by mowing the grass, due to the lack of care by the owners; and WHEREAS,Area F is the Area of the City designated as Sabine Pass; and WHEREAS,the City approved a contract on May 7, 2019 by Resolution 19-169; and WHEREAS, the city council renewed a contract on May 12, 2020, by Resolution 20-138; and WHEREAS,the City wants to renew the existing contract; and WHEREAS, this will be the third-year (second and final renewal) of the contract; and said contract is attached as Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That,the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized to execute, on behalf of the City of Port Arthur, a contract renewal with R. L. Eldridge Construction, Inc., of Sabine Pass, Texas @ $0.0065 per square foot, for the mowing of vacant and developed lots located in the area designated as Area F, in substantially the same form as attached hereto as Exhibit A. Section 3. That, a copy of the caption be spread upon the Minutes of the City Council. P.R. NO. 21871 04/16/2021 PD READ, ADOPTED, AND APPROVED on this 27th day of . _ , A.D., 2021, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Council Members NOES: THURMAN BILL BARTIE, MAYOR ATTEST: APPROVED AS TO FORM: ()<Z1Z-P kidlai1 )21 SHERRI BELLARD, CITY SECRETARY AL TIZ NO, CITY ATTORNEY APPROVED F I ' .i Z IS ' • TI►, : APPROVED AS TO AVAILABILITY OF FUNDS tho, RON BURTON, CITY A► GER KANDY DINIEL INTERIM FINANCE DIRECTOR T MOORE Li="4 ASSI AN MAN R PAMELA LA ORD D RE TOR OF DEVELOPMENTS VICES APP OVED FOR PURCHASING: ti RLENE ERRE CLI ON WILLIAMS, CPPB ODE COMPLIANCE MANAGE PURCHASING MANAGER EXHIBIT A EXHIBIT A THIRD-YEAR(SECOND AND FINAL RENEWAL) CONTRACT FOR MOWING OF PRIVATELY-OWNED & CITY-OWNED VACANT AND DEVELOPED LOTS IN AREA F THIS AGREEMENT, made this of , 2021, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and R. L. Eldridge Construction Inc., herein acting individual, firm, partnership or corporation by and through Jerry Eldridge, hereinafter called "CONTRACTOR." WITNESSETH: That for and in consideration of the payment terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The terms of this Contract shall be from May 11, 2021 to May 10, 2022. This will be the final renewal. The City can terminate this Contract at its convenience, which includes, but is not limited to, funding not being available in any budget cycle with thirty (30) days written notice. 2. Mowing assignments will be given the Contractor with the lowest contract price that is available to perform the task. 3. The Contractor will perform work, as stated in the Contract Documents. 4. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, except those supplies specifically not required of Contractor in the Specifications. 5. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the following cost: $0.0065 per square foot. 6. The term "Contract Documents" means and includes the following: a) Agreement b) Advertisement for Bid c) Addenda d) General Information e) Specifications f) Bid g) Notice of Award h) Notice to Proceed 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. EXHIBIT A 8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original on the date first above written. CITY OF PORT ARTHUR BY Ron Burton, City Manager R. L. ELDRIDGE CONSTRUCTION, INC. BY Jerry Eldridge ADDRESS PHONE NO. /FAX NO. EMAIL Signed on the day of 2021.