HomeMy WebLinkAboutPR 21894: PURCHASE OF TWO (2) FORD F-250 TRUCKS FOR WATER UTILITIES City of
V(?-t rthu —
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 16, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Donnie Stanton, Utilities Director
RE: PR 21894—Purchase of Two (2) Ford F-250 Trucks for Water Utilities
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
two (2) Ford F-250 trucks in the amount of$62,410.50 from Silsbee Ford of Silsbee, Texas and
will be paid out of Account No. 625-40-215-8523-00-00-000, Vehicles. Due to the essential
crew vehicles being maintained and repaired regularly, these vehicles are intended to be used
while others are being repaired.
Background:
The new trucks will be used by the Wastewater Conveyance and Water Distribution Divisions
for supporting Utilities maintenance operations. These vehicles will be an essential part of
Wastewater Conveyance and Water Distribution crews in their work of maintaining critical
systems and ensuring public health.
Budget Impact:
The Ford F-250 trucks have a GoodBuy 21-8F000 purchasing quote of$31,205.25 each,totaling
$62,410.50 from Silsbee Ford of Silsbee, Texas, and will be paid out of Account No. 625-40-
215-8523-00-00-000, Vehicles.
Recommendation:
It is recommended that City Council approve the City Manager to purchase the trucks, as
discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 21894
4/16/21 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO
(2) FORD F-250 TRUCKS FOR WATER UTILITIES
DEPARTMENT FROM SILSBEE FORD OF SILSBEE,
TEXAS THROUGH THE GOODBUY PURCHASING
PROGRAM IN THE TOTAL AMOUNT OF$62,410.50.FUNDS
ARE AVAILABLE IN UTILITIES ACCOUNT NO.625-40-215-
8523-00-00-000,VEHICLES.
WHEREAS, Utility Operations Department routinely uses trucks to support maintenance
operations for Water Utilities for Citizens, Businesses, and Industries of City of Port Arthur; and,
WHEREAS, these vehicles are an essential part of Wastewater Conveyance and Water
Distribution crews in their work of maintaining critical systems and ensuring public health; and,
WHEREAS, due to the essential crew vehicles being maintained and repaired regularly,
these vehicles are intended to be used while others are being repaired
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as GoodBuy, as an
alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 18- 180, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with GoodBuy Purchasing cooperative of the
Education Service Center, Region 2; and,
WHEREAS, the Utilities Department received GoodBuy 21-8F0000 co-op pricing of
$62,410.50 for the two (2) Ford F-250 trucks from Silsbee Ford of Silsbee, Texas with the quote
attached as Exhibit"A"; and,
NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
P. R. No. 21894
4/16/21 bw
Page 2 of 3
THAT, City Council hereby authorizes the purchase of two (2) Ford F-250 Trucks from
Silsbee Ford of Silsbee, Texas, through the GoodBuy Purchasing Program, in the amount of
$31,205.25 each for a total amount of$62,410.50; and,
THAT, funding for this equipment is provided for in the recent budget amendment; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of
2021 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APP OVED AS TO FORM:
alecia Tiz no
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
P. R. No. 21894
4/16/21 bw
Page 3 of 3
Donnie Stanton
Interim Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
kcivv4 0� ova-�--�
Kandy Dani
Interim Finance Director
L;f4/1.,
Clifton illiams, CPPB
Purchasing Manager
EXHIBIT "A"
(Silsbee Ford GoodBuy 21-8F000 Quote)
dbu
uI li U
PRODUCT PRICING SUMMARY
GOODBUY 21-8F000 VEHICLES
VENDOR--Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: DONNIE Phone: 409-880-9191
Email: Email: gangelle.cowboyfleetr7a gmail.com
Product Description: 2021 FORD F-250 CREW CAB Date: April 14,2021
A. Bid Item: A.Base Price: $ 29,272.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
CREW CAB UPGRADE 2022 $ - EXT WHITE
LIMITED SLIP REAR END $ 390.00
POWER LOCKS/WINDOWS $ 1,125.00
BRAKE CONTROLLER $ 270.00 8FT.BED
CRUISE CONTROL TRAILER TOW
40/20/40 VINYL SEATS
6.2L V8 GAS
6-SPD AUTO
REAR CAMERA
AIR
Total of B. Published Options: $ 1,785.00
Published Option Discount(5%) $ (89.25)
C. Additional Options inot to exceed 25%j S= 0.0 %
Options Bid Price Options Bid Price
Total of C.Unpublished Options: $ -
D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
E. Lot Insurance(for in-stock and/or equipped vehicles): $ -
F. Contract Price Adjustment: $ -
G. Additional Delivery Charge: 50 miles $ 87.50
H. Subtotal: $ 31,055.25
I. Quantity Ordered 2 x K= $ 62,110.50
J. Trade in: $ -
K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 62,410.50