HomeMy WebLinkAboutPR 21907: AUTHORIZING THE CITY MANAGER TO RENT A 750K DOZER FROM DOGGETT HEAVY MACHINERY SERVICES FOR THE LANDFILL osow,,
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INTEROFFICE MEMORANDUM
Date: April 16, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21907—Authorizing the City Manager to rent a 750K Dozer from Doggett
Heavy Machinery Services for the landfill.
Introduction:
The intent of this Agenda is for the City Council to authorize the City Manager to rent a 750K
Dozer from Doggett Heavy Machinery Services for the landfill for seven (7) months for a not
to exceed amount of$47,600.00.
Background:
The City of Port Arthur landfill requires at a minimum 3 dozers to function correctly. The City
of Port Arthur owns the following four (4) dozers: Caterpillar D8 Dozer, Caterpillar D7R
Dozer, Caterpillar D7E Dozer and a Caterpillar D6N Dozer. For the landfill to function
smoothly, without violations and to serve the citizens of Port Arthur efficiently, the landfill
needs the D8, D7R and D7E to move trash and excess dirt within the working face and have
the D6N, a smaller dozer, to cover the trash with dirt. The smaller dozer is used to cover dirt
on trash because it is more efficient in spreading the dirt over the trash. The landfill utilizes
two (2) (D8 & D7E) dozers for operations and keeps the third (D7R) as back-up if/when the
dozer breaks down for repairs. Currently two dozers are down for repairs. They are the D7R
and the D6N. The D7R is scheduled for a rebuild and will take approximately two (2) months
to be operational. The repair on the D6N will also take another two (2) months. The repairs
for these dozers are significant in expense and coordination with finance and City Manager is
needed to maximize the return on the city's investment. Three dozers went out of service in
January 2021 and at that time obtained three quotes to rent a 750K dozer. The rental was for
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
three (3) months and under $25,000. One dozer (D7E) has been repaired and is operational,
but the city needs this 750K dozer for another four(4)months to continue efficiently spreading
dirt over the trash. To rent this dozer for seven (7) months it will cost a not to exceed amount
of$47,600.00
Budget Impact:
Funds are available in Landfill / Equipment Rental, Account number 403-50-320-5402-00-
00-000-
Recommendation:
Approval of P. R. No. 21907 authorizing the City Manager to rent a 750K dozer from Doggett
Heavy Machinery Services for a not to exceed amount of$47,600.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21907
4-19-21 ace
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE RENTAL OF A 750K DOZER
FROM DOGGETT HEAVY MACHINERY SERVICES OF BATON
ROUGE, LOUISIANA FOR THE PORT ARTHUR LANDFILL FOR A
SEVEN (7) MONTH PERIOD, WITH A PROJECTED BUDGETARY
IMPACT OF $47, 600 . 00 . FUNDING IS AVAILABLE IN
LANDFILL / EQUIPMENT RENTAL, ACCOUNT NUMBER 403-50-
320-5402-00-00-000-
WHEREAS, the City of Port Arthur' s Landfill requires a
minimum three (3) dozers at all time to maintain proper
landfill operations; and
WHEREAS, the City currently owns and operates three (3)
big dozers and one (1) small dozers : Caterpillar D8 Dozer,
Caterpillar D7R Dozer, Caterpillar D7E Dozer and Caterpillar
D6N Dozer; and
WHEREAS, the Landfill normally utilizes two (2) dozers
(D8 & D7E) for major daily operations, D6N for small daily
operation and maintain the fourth (D7R) as a back-up when
other dozers are down for repairs; and,
WHEREAS, Dozers D7R and D6N are currently down for
repairs which will take approximately two (2) months to
complete; and
WHEREAS, Dozer (D7E) has been repaired and is currently
operational, however, the City will need the rental of a 750K
Dozer in order avoid any unnecessary interruptions in daily
operations until Dozer D6N repairs are complete; and
WHEREAS, the unwarranted interruptions in daily
operations can cause delays in service to customers and
potentially cause violations and fines from TCEQ; and
WHEREAS, the City Council deems it in best interest of
the citizens of Port Arthur to authorize the City Manager to
rent a 750K Dozer from Doggett Heavy Machinery Services of
Baton Rouge, Louisiana.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorize the
rental of a 750k Dozer from Doggett Heavy Machinery Services
of Baton Rouge, Louisiana for a seven (7) month period, with a
projected budgetary impact of $47 , 600 . 00 .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
A.D. , 2021, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote :
AYES:
Mayor:
Councilmembers : ,
NOES : .
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
' 'Zkal Tizenb Lik-a-V-3
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
Ca/ . C C .
Alberto Elefano, PE
Director of Public Works
APPROVED AS TO AVALIABILITY OF FUNDS:
4<)--C., 04 IT) — f)
Kandy Daniel),/ Z4.4/.1
Clif on Williams, CPPB
Interim Finance Director Purchasing Manager
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