HomeMy WebLinkAboutPR 21797: PAYMENT TO THE CITY OF PORT NECHES FOR ANNUAL RECURRING COST OF THE REGIONAL RADIO SYSTEM City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 6, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Jermey Houston, Deputy Chief/EMC
RE: PR 21797—Payment to the City of Port Neches for annual recurring cost of the
Regional Radio System
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
remit payment to the city of Port Neches for the annual recurring costs of the Regional Radio
System in the amount of$78,116.06.
Background:
The city of Port Arthur entered into an interlocal agreement for recurring costs of maintenance
and repairs to the Regional 800 MGZ Radio System with the cities of Nederland, Groves, and
Port Neches under Resolution 10-531 in 2010. Annually, Jefferson County invoices the City
of Port Neches for the maintenance and repairs to the Regional Radio System. Port Neches in
turn invoices each entity for their portion of the total costs. Payment is then made to the city of
Port Neches. The payment was established in this way to meet funding requirements under
DHS Port Security Grant Program which is used to cover 75%of the maintenance and repair
costs of the Regional Radio System.
Budget Impact:
Funds are budgeted in 001-17-045-5491-00-30-000.
Recommendation:
It is recommended that City Council authorize the City Manager to remit payment to the city
of Port Neches for the annual recurring costs of the Regional Radio System in the amount of
$78,116.06.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21797
04/06/2021 jh
RESOLUTION NO.
A RESOLUTION AUTHORIZING CITY MANAGER TO REMIT
PAYMENT TO THE CITY OF PORT NECHES FOR THE ANNUAL
RECURRING COSTS OF THE REGIONAL RADIO SYSTEM IN THE
AMOUNT OF $78 , 116 . 06; FUNDING AVAILABLE IN 001-17-
045-5491-00-30-000
WHEREAS , the City of Port Arthur entered into an
interlocal agreement for recurring costs of the Regional 800
MGZ Radio System with the cities of Nederland, Groves, and
Port Neches under Resolution 10-531; and
WHEREAS, the recurring costs associated with operating
the Regional Radio System are calculated from year to year;
and
WHEREAS, said recurring costs include annual Motorola
maintenance fees, annual municipal infrastructure
maintenance fees, T-1 phone lines, and subscriber unit fees;
and
WHEREAS, per the agreement, the City of Port Neches is
responsible for receiving the annual invoice from Jefferson
County for the fees and invoices of the participating
jurisdictions; and
WHEREAS, the City of Port Arthur has received the
annual invoice from the City of Port Neches for payment for
the period of September 2020 to August 2021 (attached as
Exhibit "A") .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct.
Section 2 . That the City Council authorizes the City
Manager to remit payment to the City of Port Neches for
recurring costs of the Regional Radio System in the amount of
$78, 116. 06.
P.R. No. 21797
04/06/2021 jh
Section 3 . That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this day of April,
A.D. , 2021, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote : AYES:
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
L
Val Ti eno ��/L�2
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
P.R. No. 21797
04/06/2021 jlh
EXHIBIT "A"
PORT NECHES
REIMBURSEMENT INVOICE — March 29, 2021
Mid and South County Prorata Share
800 MHZ Radio Shared Costs 2020-2021
City of Port Arthur- 25% Match $30,770.96
City of Port Arthur - Other Cost $55,981 .28
Credit for costs paid by City of Port Arthur$8,636.18
TOTAL Due to City of Port Neches $ 78,116.06
REMIT TO:
City of Port Neches
PO Box 758
Port Neches, TX 77651
Questions: Amy B Guidroz
aguidroz@ci.port-neches.tx.us
409-719-4211
JEFFERSON COUNTY INVOICE
1149 PEARL 7TH FLOOR
BEAUMONT, TX 77701
SERVICES PROVIDED FOR:
City of Port Neches INVOICE DATEI 9/1/20
Attn: Amy Guidroz INVOICE NUMBER 2004
P. O. Box 758
Port Neches,Tx 77651
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
800 MHz Radio System Annual Cost-25% Match
9/1/2020-8/31/2020.
1 City of Port Arthur-25% Match 30,770.96 $30,770.96
1 City of Port Arthur-Other Cost 55,981.28 $55,981.28
1 Mid County Central Dispatch-25% Match 8,028.87 $8,028.87
1 Mid County Central Dispatch-Other Cost 1,909.81 $1,909.81
1 City of Port Neches-25% Match 14,172.89 $14,172.89
1 City of Port Neches-Other Cost 19,694.91 $19,694.91
1 City Of Nederland-25% Match 6,638.84 $6,638.84
1 City Of Nederland-Other Cost 19,217.45 $19,217.45
1 City of Groves-25% Match 4,948.20 $4,948.20
1 City of Groves-Other Cost 14,323.57 $14,323.57
1 Credit for costs paid by City of Port Arthur (8,636.18) (8,636.18)
167,050.60
$167,050.60
Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: PAY THIS
Call: Fran Lee JEFFERSON COUNTY AMOUNT
(409)835-8500 1149 PEARL 7TH FLOOR
BEAUMONT,TX 77701
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