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HomeMy WebLinkAboutPR 21888: APPROVAL OF PAYMENT TO DATAVOX FOR ADDITIONAL ELECTRICAL COMPONENTS AND CONDUIT .--0 - 044, 0 _o____, PORT*ARTHUR GNOMIC DEVELOPMENT CORPORATION INTEROFFICE MEMORANDUAM Date: April 12, 2021 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Floyd Batiste, CEO Port Arthur EDC k.9/3 -, RE: PR 21888—Approval of Payment in the amount of$28,748.00 to Datavox for Additional Electrical Components and Conduit Introduction: The intent of this Agenda Item is to seek City Council's approval for the Port Arthur EDC to pay Datavox $28,748.00 for additional conduit and electrical components for 549 4th Street(The Press Building). Background: Per Resolution 21-027 the City Council approved the PAEDC to enter into a lease purchase agreement with Datavox for data network equipment for 549 4th Street (The Press Building). Additional electrical conduit and electrical components are necessary to be installed in order to properly equip the network equipment being purchased and leased by the Port Arthur EDC. Budget Impact: This additional cost is $28,748.00. Funds are available in EDC Account No. 307-80-652-8512- 00-10-00. Recommendation: It is recommended that the City Council of the City of Port Arthur authorize the Port Arthur EDC to purchase electrical conduit and components in the amount of$28,748.00 P.R. No. 21888 4/12/2021 FB RESOLUTION NO. A RESOLUTION APPROVING THE PAYMENT OF $28,748.00 FOR ADDITIONAL CONDUIT AND ELECTRICAL COMPONENTS FOR 549 4TH STREET (THE PRESS BUILDING); FUNDS AVAILABLE IN PAEDC ACCOUNT NO. 307-80-625-8512-00-10-000; PROJECT NO. EDC549 WHEREAS,the City Council deems it is in the public interest to authorize the City of Port Arthur Section 4A Economic Development Corporation ("PAEDC") to retrofit the property located at 549 4th Street in downtown Port Arthur (the "Press Building"); and WHEREAS, per Resolution No. 21-027, the City Council approved PAEDC was authorized to enter into a lease purchase agreement with DataVox for data network equipment for the Press Building; and WHEREAS,there was found to be a need for additional electrical conduit, cores, sleeves, back boxes, floor boxes, power poles, NEMA Enclosures, pull boxes and pull string; and WHEREAS, DataVox has subcontracted with Jefferson Electric to perform such work as they are the current electrical contractor on the project; and WHEREAS, the PAEDC Board of Directors approved this additional expense at their Board meeting on April 5, 2021; and WHEREAS, this additional equipment is deemed necessary to complete the electrical portion of the project. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council approves the additional expense of$28,748.00 payable to DataVox as described in the document attached hereto as Exhibit "A" for the additional electrical components necessary to complete the Press Building. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2021, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Thurman Bartle, Mayor ATTEST: Sherri Bellard, City Secretary APPROV Floyd Batiste, AEDC CEO #1855735 Page 2 APPROVED AS O F•7 : Guy N. Goodson, PAEDC Attorney APPROVED AS TO FORM: Valecia R. Tizeno, City Attorney APPROVED AS TO AVAILABILITY OF FUNDS: '`.< I — Kandy Daniel, Inte Tin Finance Director #1855735 Page 3 EXHIBIT "A" #1855735 Page 4 Project# DVXB-14035 Data Vox Change Order# 1 Date ModifiedDate 6650 W. Sam Houston Pkwy S, Houston, TX 77072 (71)-881-5300 www.datavox.net Expiration 30 Days Structured Cabling Quick Quote Prepared For: DataVox Contact: Company: Port Arthur Economic Development Account Manager: Whitney Ferguson Email: whitneyf@datavox.net Contact Jana Barnes System Design: Jose Villanueva Phone: 409-963-1579 Email:jbarnes@paedc.org Email: josevill@datavox.net Project: Cabling Proposal TIPS 200105 Notes: Jefferson Electric Subcontracted Conduit Work Qty Description 1 DATAVOX - SUBCONTRACT-LABOR AND MATERIALS -JEFFERSON ELECTRIC CONDUIT WORK SubTotal: $28,748.00 Total (Excludes Tax): $28,748.00 Page 1 of 2 * Price Includes Accessories ©2021 DataVox, Inc.All rights reserved 3/26/2021 This document is confidential and the property of DataVox. Any copy or reuse of this document,its contents,recommendations and/or solutions in whole or part Project# DVXB-14035 Data Vox Change Order# 1 Date ModifiedDate 6650 W. Sam Houston Pkwy S, Houston,TX 77072 Expiration 30 Days (71)-881-5300 www.datavox.net Assumptions and Exclusions • Pricing in this quotation is based on work being performed during Normal Working Hours. • All cores,conduit,sleeves, back boxes,floor boxes, power poles, NEMA Enclosures, pull boxes and pull string will be provided and installed by others Purchase Notes • A 15%restocking fee will be applied to all returned materials. Custom build products and designs may not be returnable • Unless Shipping Charges are explictly enumerated above,all freight and shipping will be charged FOB Supplier's Dock to Project Site, normal way,and will be added to the final invoice amount,or billed seperately. Acceptance of Quick Quote When(but only when)signed by buyer and an authorized representative of DataVox this shall be a binding,legal contract. The prices,specifications,and conditions in this proposal are satisfactory,and are hereby accepted in their entirety. Buyer hereby agrees to purchase the Equipment and authorizes DataVox to do the work,and provide the materials specified,and payment will be made as outlined above. The price quoted is based upon the Equipment included in this Structured Cabling Quick Quote. Any changes in the Equipment or installation may result in a change in the price. Any such change must be in writing,signed by all parties. DataVox reserves the right to modify payment terms at any time based on a review of the Customer's credit. THIS AGREEMENT,WHEN SIGNED BY BOTH PARTIES(BELOW),SHALL BE GOVERNED BY THE DATAVOX STANDARD TERMS AND CONDITIONS.THERE ARE NO OTHER AGREEMENTS,OR WARRANTIES,ORAL OR WRITTEN,EXCEPT AS EXPRESSLY STATED IN THIS STRUCTURED CABLING PROPOSAL. THIS AGREEMENT CANNOT BE MODIFIED EXCEPT IN WRITING SIGNED BY BOTH PARTIES. Buyer acknowledges having read and understood all of the terms and conditions printed in this Structured Cabling Change Order and acknowledges receipt of a complete executed copy of this Agreement. Buyer understands and agrees that this Structured Cabling Quick Quote and all of the terms and conditions hereof shall be a binding,enforceable contract when signed by Buyer and by an authorized representative of DataVox. (Printed Name) (Signature) (Date) Page 2 of 2 *Price Includes Accessories © 2021 DataVox, Inc.All rights reserved 3/26/2021 This document is confidential and the property of DataVox. Any copy or reuse of this document,its contents,recommendations and/or solutions in whole or part