HomeMy WebLinkAboutPR 21940: ACCEPTANCE OF THE JEFFERSON COUNTY TOURISM GRANT www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: May 3, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Interim Director of Pleasure Island
RE: P.R. 21940—Acceptance of the Jefferson County Tourism Grant
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21940
authorizing the City Manager to accept the Jefferson County Tourism Grant in the amount of
$50,000.00 for improvements to the boardwalk on Pleasure Island.
Background:
The Department of Pleasure Island was awarded the Jefferson County Tourism Grant in order
to help with the costs of improving the boardwalk area on Pleasure Island. This area attracts a
lot of visitors who enjoy free and safe access to many recreational activities in one general area
such as boating, sailing, fishing, and birding. Funding from this grant will be used towards a
steel shelter shade structure, regular tables, picnic tables, ADA ramp and concrete sidewalk.
Budget Impact:
None
Recommendation:
It is recommended that the City Council approve P.R.No. 21940 authorizing the City Manager
to accept the Jefferson County Tourism Grant in the amount of$50,000.00 for improvements
to the boardwalk on Pleasure Island.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. # 21940
05/03/2021 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ACCEPT THE JEFFERSON COUNTY TOURISM GRANT
IMPROVEMENTS TO THE BOARDWALK ON PLEASURE
ISLAND IN THE AMOUNT OF $50,000.00
WHEREAS, the Pleasure Island Department was awarded the Jefferson County
Tourism Grant in the amount of$50,000.00; and,
WHEREAS, the grant will be used for improvements to the boardwalk on Pleasure
Island which includes a steel shelter shade structure, regular tables, picnic tables, ADA ramp and
concrete sidewalk; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager is herein authorized to accept the Jefferson
County Tourism Grant for improvements to the boardwalk on Pleasure Island in the amount of
$50,000.00 as denoted in Exhibit"A".
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2021, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
P. R. # 21940
05/03/2021 ca
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
, a4(—k,,
V,, La,* 00
al Tizeno .
q
City Attorney
APPROVED AS TO ADMINISTRATION:
Ron Burton
City Manager
(..----
Chandra Alpough eq
Interim Director of Pleasure Islan
APPROVED AS TO AVAILABILITY OF FUNDS:
je
Kandy Dani
Interim Director of Finance
Zikiiefrf‘
Clifton ' liams, CB
Purchasing Manager
P. R. #21940
05/03/2021 ca
Exhibit "A"
AV%`` 1 Members
Commission Chair Rodney Ames
Beverly ParlcerPh.D Dee Richard Chevis
Dean Conwell
Christine Delgadillo-
Vice Chairman Crawford
Bill Bianchi Deirdre Hines
Diana LaBorde
Tammy Kotzur
Beverly Miller
Robert Pate
Monica Roberts
Ben J. Rogers Regional Visitors Center Fred Vernon 11
April 6,2021
Mr. Ron Burton
City of Port Arthur
444 4th St.
Port Arthur, Tx. 77640
Dear Mr. Burton,
Congratulations! Your request to the Jefferson County Tourism Committee for grant funds has been
approved for specific items. These grant funds are provided by the county Hotel Occupancy Tax.
Funds of$50,000 have been allocated for the following specific items from your request: Beach/Park on
waterway—specifics listed below.
These funds are to be utilized for the purposes specified only.
Line Item Amounts:
$50,000—ADA Ramp, sidewalk, and steel shelter. The City of Port Arthur or another entity
must put up the additional funds to complete the shelter. If the steel shelter is not completed, the funds
must be returned.
*All advertising material must include hotel information and CVB website information.
Port Arthur CVB -visitportarthurtx.com, Beaumont CVB - beaumontcvb.com. All advertising
must be utilized outside a 75-mile radius of Jefferson County.
*All advertising material used on social media must provide screenshot of ad with correct
CVB information on it,and should be included as backup,with properly filled out follow up
report.
*Any funds not used for these specific items must be returned to the JCTC—check made
out to Jefferson County. By negotiating the award check you will acknowledge that you will provide a
full accounting of how the funds are spent, including receipts, copies of ads, etc on the attached
"Follow-up Report"within sixty (60) days of the completion of the project.
FAILURE TO UTILIZE THESE FUNDS AS SPECIFIED OR TO PROVIDE THE REQUIRED
ACCOUNTING WILL RESULT IN A DEMAND FOR A RETURN OF ALL FUNDS
AWARDED AND WILL JEOPARDIZE FUTURE GRANT CONSIDERATION.
ORIGINAL
5055 IH-10 South Beaumont,Texas•77705•(409)842-0500•FAX(409)842-0501
4-26 -21 uR
Ben J. Rogers Regional Visitors Center Page 2 of 2
We appreciate you being a partner in promoting convention and tourism business for Jefferson County.
If you have any questions regarding this grant, please contact Kathi Hughes at 409-842-0500.
Signature: Date:
Sincerely,
Beverly Parker, Chairman
Jefferson County Tourism Committee
5055 IH-10 South Beaumont,Texas•77705•(409)832-0500•FAX(409)842-0501
1
State of Texas
CONTRACT
County of Jefferson
This CONTRACT agreement is made and entered into by and between the Jefferson County, a
body corporate and politic under the laws of the State of Texas, referred to as"GRANTOR' and
Ron Burton for and behalf of City of Port Arthur
referred to as "GRANTEE" according to the following terms and conditions:
1. Grantor will allocate funds to Grantee in the amount of$ 50,000
2. Grantee acknowledges receipt of the grant funds and covenants and agrees that the grant funds
will be utilized only for the specific purpose of building of ADA ramp and sidewalk, &partial
funds of shelter- other funds must complete the shelter , for an event which is to be held on
September , 20 21 at City of Port Arthur
in accordance with the terms of the application which GRANTEE submitted to GRANTOR and
pursuant to Tax Code 352.1033;
3. GRANTEE will, on or before November , 20 21 , (60t day following the event,)
provide a complete and detailed accounting to the Jefferson County Tourism Committee,
c/o Kathi Hughes, 5055 I-10 South, Beaumont, TX 77705. GRANTEE acknowledges that
he/she fully understands that GRANTOR is allocating this grant in reliance upon the
representations and covenants contained in GRANTEE'S application, which is incorporated
herein by reference. The details that are to be contained in this follow-up report are outlined in
Exhibit A which is attached hereto and incorporated herein;
4. GRANTEE further agrees that in the event the required follow-up report is not properly or
timely submitted, GRANTEE shall refund the full amount of the grant upon demand by the
GRANTOR;
5. The person submitting the application on behalf of GRANTEE will be individually and
jointly liable for compliance with all terms of this CONTRACT in the event the GRANTEE
organization does not comply;
6. Any disputes regarding this CONTRACT will be resolved in a court of competent jurisdiction
in Jefferson County, Texas and according to Texas law and GRANTEE may be liable for all
costs of court, attorney fees and any other damages allowed in law or in equity.
GRANTEE:
Ron Burton
Print Name GRANTOR:
Signature By: Jefferson County Tourism Committee
Title: City Manager
Phone Number: 409-983-8101
Address 444 4th St.
Port Arthur, Tx. 77640
FAX:
E-mail ron.burton@portarthurtx.gov
\ORIGINAL
y-la -21 vg'