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Home My WebLink AboutPR 21831: PURCHASE OF MOBILE COLUMN LIFTS Enrn City of %'; ,,;' ort rthri�_ Texas www.PortArthurTx.gov DEPARTMENT OF DEVELOPMENT SERVICES DIVISION OF EQUIPMENT SERVICES INTEROFFICE MEMORANDUM Date: April 22, 2021 To: The Honorable Mayor and City Council Through: Ronald "Ron" Burton, City Manager From: Pamela D. Langford, Director of Planning & Development Services Joshua Melling, Equipment Maintenance Manager RE: P.R. NO. 21831 — Purchase of Mobile Column Lifts Introduction: This agenda item intends to seek City Council's approval of P.R. NO. 21831, authorizing the purchase of six (6) sets of two (2) mobile column lifts from Rotary Lift, Inc. of Madison, Indiana through HGAC Purchasing Program, Contract No. FL21-03 in the amount of$111,996.78. Background: The City of Port Arthur participates in cooperative purchasing programs, such as HGAC, a purchasing cooperative, as an alternative to a formal bid process. On April 14, 2021, the City's Purchasing Division requested a quote through HGAC Cooperative Purchasing Program for the purchase of six sets of two mobile column lifts for the Division of Equipment Services. Rotary Lift, Inc. of Madison, Indiana was the responsive vendor. Mobile Column Lifts allow for the safe lifting of a wide range of heavy-duty vehicles and equipment serviced as the City's garage. They offer the flexibility and convenience needed to improve the quality of work and increase shop productivity. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur.Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 Budget Impact: The product price summary provided to the Purchasing Division provides a purchase price, including delivery and installation, of $111,966.78. Funding available in Capital Account No. 625-13-35-8522-00-000. Recommendation: It is recommended that City Council approve P.R. NO. 21831, authorizing the purchase of six (6) sets of two (2) mobile column lifts from Rotary Lift, Inc. of Madison, Indiana through HGAC Purchasing Program, Contract No. FL21-03 in the amount of $111,996.78. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO 21831 04/22/2021 JM Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE, DELIVERY, AND INSTALLATION OF SIX SETS OF MOBILE COLUMN LIFTS FROM ROTARY LIFT, INC. OF MADISON, INDIANA THROUGH HGAC PURCHASING PROGRAM, CONTRACT NO. FL21-03, IN AN AMOUNT NOT TO EXCEED $111,996.78; FUNDING AVAILABLE IN CAPITAL ACCOUNT NO. 625-13-35-8522-00-000. WHEREAS, the Division of Equipment Services is responsible for the scheduled and unscheduled maintenance of 504 pieces of City-owned vehicles and equipment; and WHEREAS, the Purchasing Division requested a quote through HGAC Cooperative Purchasing Program, with Rotary Lift, Inc., as delineated in Exhibit "A": and WHEREAS, Chapter 271 of the Local Government Code allows a city, by Resolution of its governing body, to participate in cooperative purchasing programs, such as HGAC, a purchasing cooperative, as an alternative to a formal bid process; and WHEREAS, pursuant to Resolution No. 11-196, the City of Port Arthur entered into an interlocal agreement for the cooperative purchasing with HGAC; and WHEREAS, Rotary Lift, Inc is an approved vendor through HGAC; and WHEREAS, funding available in Captial Account No. 625-13-35-8522-00-000; and WHEREAS, the Division of Equipment Services is recommending that the City Council authorize the purchase, delivery, and installation of six (6) sets of two (2) Mobile Column Lifts for the Equipment Services Facility, located at 103 H.O Mills, Port Arthur, Texas from Rotary Lift, Inc., through HGAC Purchase in the amount of $ 111,996.78, as delineated in Exhibit " A"; and P.R. NO 21831 04/22/2021 JM Page 2 of 4 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Council hereby authorizes the purchase, delivery, and installation of six(6) sets of two(2) Mobile Column Lifts for Equipment Services, located at 103 H.O. Mills, Port Arthur, Texas from Rotary Lift, Inc. of Madison, Indiana through HGAC Cooperative Purchasing Program, Contract No. FL21-03, in an amount not to exceed $111 ,996.78; Funding available in Capital Account No. 625-13-35-8522-00-000. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of May, A. D. 2021, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Council members: Noes: Thurman Bill Bartle, Mayor ATTEST: Sherri Bellard, TMRC, City Secretary P.R. NO 21831 04/22/2021 JM Page 3 of 4 APPROVED AS TO FORM: Valecia "Val" T zeno, City Attorney _0 APPROVED FOR ADMINISTRATION: ald " Ron" Burton, City anager (61,-.1 it, 1• art q Pamela D. Langford, Directef of Planning & Development Services ua elling, Equipme Maintenance Manager APPROVED AS TO AVAILABILITY OF FUNDS: k C.1_. 0:,-\ c.,,i_ 7.. " Kandy Daniel, Interim Finance Director / i ottf.jv L , , Clifton Wi dams, C5PB, Purchasing Manager P.R. NO 21831 04/22/2021 JM Page 4 of 4 EXHIBIT "A" Rotary Lift HGAC Quotation E ui mentq p Quote# : 2021233 Prepared By: Christine Bilz Date: 4/14/2021 Requested By: *If the completion of the installation is Quote Expires: 5/14/2021 delayed more than one month due to Payment Terms: 1/2%-15th,NET 30 governmental entity delays (i.e. electrical Warranty: 1yr. Parts & Labor etc.),then Rotary can request partial payment for the portion of work completed Note: Quote for equipment only. (both equipment and installation). Project Name: City of Port Arthur Model No. Description Unit Price Ea. Qty. Extended Price Flex Max 219 Portable (2) Column Lift 37,600lb Capacity $ 18,666.13 6 S 111,996.78 With Remote Control Operation at the Remote Control and at the Column (Each Pair of Columns Will Get a Remote) *setup is included in the price *does not include any applicable sales tax Freight Pre-paid by Rotary Lift Total Price: $ 111,996.78 ADDITIONAL TERMS AND CONDITIONS: By submitting a purchase order to Vehicle Service Group, LLC. (VSG), customer accepts and agrees to these terms and conditions as additional terms to the extisting agreement between the parties referenced on the face of this quotation (Existing Agreement), notwithstanding anything to the contrary contained therein. All additional or different terms and conditions contained in Customer's purchase order are hereby rejected. No additional or different terms or conditions, or any modifications,changes, or amendments to these terms of the existing agreement shall be binding on VSG, unless expressly accepted by VSG in writing. DISCLAIMER: Notwithstanding anything to the contrary in the Existing Agreement,VSG shall not be liable for any loss, damage or additional costs arising from unforeseen conditions affecting installation, including but not limited to contaminated soil, bed rock, in-floor heating system, high water conditions, or any othertype of in-ground conditions. Customer acknowledges and agrees that Customer shall be responsible for any additional costs due to such conditions, in addition to the installation price set forth herein. DELAY: Notwithstanding anything to the contrary in the Existing Agreement, if delivery of the equipment or completion of the work is delayed by more than thirty(30)days due to the acts or ommission of Customer or any third party other than VSG or its sub- contractors,VSG may require Customer to render payment for equipment manufactured or delivered, and portions of the work completed,within thirty(30)days from the date of VSG's invoice, in the amounts set forth in such invoice. *Cancelled orders are subject to 20% restocking fee. HGAC Contract#: FLO3-21 Rotary Lift Contract Period 2/30/23 2700 Lanier Dr. CAGE#: 7K311 Madison,IN 47250 Tax ID# 90-0501347 Chris Bilz,Government Sales Leader DUNS#: 00-638-2634 800.445.5438 x655 800.578.5438