HomeMy WebLinkAboutPR 21921: CONTRACT AMENDMENT WITH TEXAS DEPARTMENT OF STATE HEALTH SERVICES, TO PROVIDE TB SERVICES City of
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INTEROFFICE MEMORANDUM
Date: April 28, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Judith A. Smith,RN, BSN,Director of Health Services
RE: Authorization to approve the Contract amendment between Texas Department
of State Health Services and the City of Port Arthur to provide TB services in
South Jefferson County. The Contract is effective on September 1, 2019
through August 31, 2022. This Contract requires a 20%Match.
Introduction:
The intent of this Agenda item is to seek the City Council's approval for the City Manager to
renew the contract between the Department of State Health Services and the City of Port
Arthur for the Tuberculosis program in the not to exceed amount of$30,578.00. This Contract
requires a 20%Match of$6,116.00.
Background: These are state funds that have been awarded to the city of Port Arthur since
2015, and renewed for the last 4 years. The Contract is between the Department of State Health
Services and the City of Port Arthur and it allows the Health Department the ability to provide
basic services and associated activities for tuberculosis (TB) prevention and control, and
expanded outreach services to individuals of identified special populations who have or who
are at risk of developing Tuberculosis (TB).
Budget Impact: This award is for $30,578.00 and includes a 20% cash match of $6,116.00
from the city's general fund for FY 2022. This match is contingent on the $6,116.00 being
budgeted in the city's general fund for FY 2021-2022.
Recommendation: It is recommended that the Council approve P.R.No. 21921,the contract
between the Department of State Health Services and the City of Port Arthur for TB services
for the period September 1, 2019 through August 31, 2022.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21921
04/28/2021 js
RESOLUTION NO.
A RESOLUTION APPROVING THE CONTRACT AMENDMENT
BETWEEN THE CITY OF PORT ARTHUR AND THE DEPARTMENT
OF STATE HEALTH SERVICES ADDING $30,578.00 WITH A 20%
CASH CITY MATCH OF $6,116.00 FOR A COMBINED TOTAL NOT TO
EXCEED $36,694.00. THIS IS CONTINGENT ON THE $6,116.00 BEING
BUDGETED IN THE CITY'S GENERAL FUND FOR FY 2022. THE
CONTRACT PERIOD IS FROM SEPTEMBER 1, 2019 THROUGH
AUGUST 31,2022 AND WILL NOT EXCEED $113,082.00.
WHEREAS, the Department of State Health Services has provided state funds to the
City of Port Arthur since 2015 to provide basic services and associated activities for tuberculosis
(TB) prevention and control, and expanded outreach services to special populations who at risk;
and,
WHEREAS, this funding will continue to provide financial assistance to the Port Arthur
City Health Department to continue to provide necessary TB services in South Jefferson County;
and,
WHEREAS, the Department of State Health Services desires to amend the contract to
add funding in the amount of$30,578.00 for the period beginning September 1, 2019 through
August 31, 2022 with a city match of$6,116.00 for FY 2022 for a total $36,694.00. The total
amount will not exceed $113,082.00; and,
WHEREAS, this resolution is contingent on the 20% city match of $6,116.00 being
budgeted in the City's General Fund for FY 2021-2022 budget period; and,
WHEREAS, this will cover a portion of salaries and travel for the TB clinic staff in the
Health Department.
P.R. No. 21921
04/28/2021-js
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby accepts and
approves the Department of State Health Service providing funds for Tuberculosis Prevention
and Control in the amount of$30,578.00 and the city match of$6,116.00.
Section 3. That, the City Council deems it is in the best interest of the City to approve
and authorize the City Manager and the Director of the City's Health Department to execute the
contract between the Department of State Health Services and the City of Port Arthur in
substantially the same form as delineated in Exhibit"A".
Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ,ADOPTED,AND APPROVED,this day of May,2021 A.D., at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
AYES: Mayor:
Councilmembers:
NOES:
P.R.No. 21921
04/28/2021 js
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
P VE AS T •
al Tize , ity Atto
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager Judith A. Smith,RN,BSN
Director of Health Services
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Dani ,Director of Finance
EXHIBIT "A"
DocuSign Envelope ID:A8C137CC-1834-410D-A82C-79B454209528
DEPARTMENT OF STATE HEALTH SERVICES
CONTRACT No. HHS000484100002
AMENDMENT NO. 2
The Department of State Health Services ("DSHS") and Port Arthur Health Department (City of
Port Arthur) ("Grantee") collectively the "Parties," to that certain grant Contract effective
September 1, 2019 and denominated DSHS Contract No. HHS000484100002, now want to
amend the Contract.
Whereas, DSHS wants to exercise its option to renew the Contract term for a one-year
term; and
Whereas, the Parties want to revise the Scope of Work and add funds to the Budget for
Fiscal Year 2022; and
Whereas, the Parties want to revise the signature document to change the DSHS Contract
Representative's name;
The Parties therefore amend the Contract as follows:
1. Article IV of the Signature Document, Duration, is hereby amended to reflect a revised
termination date of August 31, 2022.
2. Article V of the Signature Document, Payments for Services Performed, is hereby
amended to add $30,578.00 in DSHS funding with the Grantee providing $6,116.00 in
matching funds for a combined total of $36,694.00 for the fiscal year 2022. The total
Contract will not exceed $113,082.00. All expenditures under the Contract will be in
accordance with Attachment B-2, FY2022 Budget.
3. Article VI of the Signature Document is hereby amended to replace the DSHS Contract
Representative's name from Samantha Lavoie, CTCM to Lacy Alexander.
4. Article IV of Attachment A, Programmatic Reporting Requirements, is hereby amended
to include the following FY2022 table below:
Report Name Frequency Period Begin Period End Due Date
FY22 Narrative Report Annually Sept. 1,2021 August 31, 2022 April 1, 2022
FSR&Match
Reimbursement/Certification Quarterly Sept. 1,2021 Nov. 30, 2022 Dec. 31, 2022
Form("Form B-13A")
FSR&Form B-13A Quarterly Dec. 1,2021 Feb. 29, 2022 March 31, 2022
FSR&Form B-13A Quarterly March 1, 2022 May 31, 2022 June 30,2022
FSR&Form B-13A Quarterly June 1,2022 August 31,2022 October 17, 2022
DSHS Contract No.HHS000484100002 Page 1 of 4
Amendment 2
DocuSign Envelope ID:A8C137CC-1B34-410D-A82C-79B454209528
5. Attachment B, Payment for Services Provided, is hereby supplemented with Attachment
B-2, which is attached and incorporated into the Contract by reference.
6. This Amendment shall be effective on September 1, 2021.
7. Except as modified by this Amendment, all terms and conditions of the Contract, as
amended, shall remain in full effect.
8. Any further revisions to the Contract shall be by written agreement of the Parties.
SIGNATURE PAGE FOLLOWS
DSHS Contract No.HHS000484100002 Page 2 of 4
Amendment 2
DocuSign Envelope ID:A8C137CC-1B34-410D-A82C-79B454209528
SIGNATURE PAGE FOR AMENDMENT No.2
DEPARTMENT OF STATE HEALTH SERVICES
CONTRACT No.HHS000484100002
DEPARTMENT OF STATE HEALTH SERVICES PORT ARTHUR HEALTH DEPARTMENT(CITY
OF PORT ARTHUR)
By: By:
Date of Signature: Date of Signature:
THE FOLLOWING ATTACHMENT IS ATTACHED AND ITS TERMS INCORPORATED INTO THE
CONTRACT BY REFERENCE:
ATTACHMENT B-2-FY2022 BUDGET
DSHS Contract No.HHS000484100002 Page 3 of 4
Amendment 2
DocuSign Envelope ID:A8C137CC-1B34-410D-A82C-79B454209528
ATTACHMENT B-2
FY2022 BUDGET
(September 1, 2021—August 31, 2022)
Budget Categories DSHS Funds Cash Match Category Total
Personnel $20,427 $0 $20,427
Fringe Benefits $9,396 $0 $9,396
Travel $0 $345 $345
Equipment $0 $0 $0
Supplies $0 $4,800 $4,800
Contractual $0 $0 $0
Other $755 $971 $1,726
Total Direct Costs $30,578 $6,116 $36,694
Indirect Costs $0 $0 $0
Totals $30,578 $6,116 $36,694
(Remainder of the page intentionally left blank)
DSHS Contract No.HHS000484100002 Page 4 of 4
Amendment 2
Docu
SECURED
Certificate Of Completion
Envelope Id:A8C137CC1B34410DA82C79B454209528 Status:Sent
Subject:Amending$186,470.00;HHS000484100002; Port Arthur Health Department A-2;DSHS/LIDS/TB/PC-State
Source Envelope:
Document Pages: 14 Signatures:0 Envelope Originator:
Certificate Pages:2 Initials:0 Texas Health and Human Services Commission
AutoNav:Enabled 1100 W.49th St.
Envelopeld Stamping: Enabled Austin,TX 78756
Time Zone:(UTC-06:00)Central Time(US&Canada) PCS_DocuSign@hhsc.state.tx.us
IP Address: 167.137.1.8
Record Tracking
Status:Original Holder:Texas Health and Human Services Location: DocuSign
4/23/2021 1:25:39 PM Commission
PCS_DocuSign@hhsc.state.tx.us
Signer Events Signature Timestamp
Ron Burton Sent:4/27/2021 2:25:44 AM
ron.burton@portarthurtx.gov
City Manager
City of Port Arthur
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(None)
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Jennifer Sims
Jennifer.Sims@dshs.texas.gov
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cmucontracts@dshs.texas.gov
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Lacy Alexander COPIED
Sent:4/27/2021 2:25:44 AM
lacy.alexander@dshs.texas.gov
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Judith A.Smith COPIED Sent:4/27/2021 2:25:45 AM
judith.smith@portarthurtx.gov Viewed:4/27/2021 8:07 32 AM
Director of Health Services
City of Port Arthur
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