HomeMy WebLinkAboutPR 21788: NASHVILLE AVENUE PAVEMENT IMPROVEMENTS PROJECT CHANGE ORDER NO. 2 City of
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INTEROFFICE MEMORANDUM
Date: May 4, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano,P.E., Public Works Director
RE: PR21788:Nashville Avenue Pavement Improvements Project from Rev. Dr.
Ransom Howard Street(7th Street)to Procter Street—Change Order No. 2, for
the removal and replacement of wire mats to #4 reinforcing bars and the
addition of 190 calendar days. Project ST1P01.
Introduction:
The intent of this Agenda Item is to authorize the ratification of Change Order No. 2, which
increases the contract amount by $41,640.55 to the new contract amount of$1,137,581.91 and
to extend the contract completion date by 190 calendar days to the new contract completion date
of May 20, 2020 for the Nashville Avenue Pavement Improvements Project executed by Gulf
Coast a CRH Company of Beaumont, Texas.
Background:
Pursuant to Resolution No. 19-130, Gulf Coast a CRH Company of Beaumont, Texas was
awarded the project for the Nashville Avenue Pavement Improvements Project from Rev. Dr.
Ransom Howard Street (761 Street) to Procter Street. Change Order No. 1 approved under
Resolution 19-535 addressed issues with a concrete base at all of the intersections,modified curb
inlets, relocated manholes and installed a 15" sanitary sewer line. These items were left off of
the construction plans and additional days were not requested to perform the tasks that Change
Order No. 1 could have addressed when it was submitted for approval.
Gulf Coast agreed to continue to work acting as the Engineer and Contractor of record with a
commitment to see the project finished. During that time,it became known to Public Works that
concrete debris from the Nashville Street Project and placed it under the MLK Bridge. Weeks
were spent trying to find a"home" for this debris. Ultimately, Jefferson County found a home
for the debris and it was officially removed by March 5, 2021. Public Works was determined to
not close the Nashville Avenue Project until the debris was removed.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Change Order No. 2 is being submitted for the removal and replacement of wire mats to #4
reinforcing bars to comply with specifications. The addition of the 190 calendar days to reach
the new contract completion date of May 20, 2020 was the number of days calculated that took
into consideration delays, rain outs, too wet to work, material delays, debris removal, securing
As-Builts, and changes in personnel. The original contract completion date was November 12,
2019.
Budget Impact:
Change Order#2 impacts funds in the Capital Improvement Account for Street Maintenance
and Repair, Account No. 307-21-053-8517-00-10-000. Project No. ST1P01.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21788 to ratify Change
Order No. 2, which increases the contract amount by $41,640.55 to the new contract amount of
$1,137,581.91 and to extend the contract completion date by 190 calendar days from the old
contract date of November 12, 2019 to the new contract completion date of May 20, 2020 for
the Nashville Avenue Pavement Improvements Project executed by Gulf Coast a CRH Company
of Beaumont, Texas.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR21788
5/4/2021 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING RATIFICATION OF CHANGE ORDER
NO. 2, INCREASING THE ORIGINAL CONTRACT AMOUNT BY
$41,640.55 TO A NEW CONTRACT AMOUNT OF $1,137,581 FOR
THE NASHVILLE AVENUE PAVEMENT IMPROVEMENTS PROJECT
SUBMITTED BY GULF COAST A CRH COMPANY OF BEAUMONT,
TEXAS. FUNDS ARE AVAILABLE IN THE CAPITAL IMPROVEMENTS
ACCOUNT NO. 307-21-053-8517-00-10-000. PROJECT ST1P01.
WHEREAS, pursuant to Resolution No. 19-130, the City of Port Arthur City Council
awarded a contract for paving improvements on Nashville Avenue from Rev. Dr. Ransom
Howard (7th Street) to Procter Street to Gulf Coast a CRH Company of Beaumont, Texas
with a projected budgetary impact of$913,289.50 and a completion time of 180 calendar
days; and,
WHEREAS, pursuant to Resolution 19-535, City Council approved Change Order
No. 1 to Gulf Coast a CRH Company of Beaumont, Texas to address issues with a concrete
base at all the intersections, modified curb inlets, re-located manholes and installed a 15"
sanitary sewer line; and,
WHEREAS, Change Order No. 1 submitted by Gulf Coast a CRH Company of
Beaumont, Texas increased the original contract amount of $913,289.50 by $182,651.86
to the new contract amount of $1,095,941.36; and,
WHEREAS, the City has received Change Order No. 2, Exhibit A, submitted by
Gulf Coast a CRH Company of Beaumont, Texas to address the removal and replacement
of wire mats with #4 reinforcing bars increasing the original contract amount by
$41,640.55 to the new contract amount of $1,137,581.91; and,
PR21788
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WHEREAS, approval of Change Order No. 2, is herein deemed an appropriate
action; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby authorizes the ratification of Change Order No. 2
submitted by Gulf Coast a CRH Company of Beaumont, Texas to address the removal and
replacement of wire mats with #4 reinforcing bars increasing the original contract amount
by $41,640.55 to the new contract amount of $1,137,581.91; and,
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2021
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartie
Mayor
Attest:
Sherri Bellard
City Secretary
PR21788
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APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
4,0)1-911A.z2_/_,„, try ka/ct (4
Kandy Daniel
Interim Director of Finance
Alberto Elefano, P.E.
Director of Public Works
U41
Clifton illiams, CPPB
Purchasing Manager
EXHIBIT A
CITY OF PORT ARTHUR
DATE: February 1,2021
PROJECT: NASVILLEAVE.PROJECT(PROCTER ST.to REV.R.HOWARD ST.)
OWNER: CITY OF PORTARTHUR
CONTRACTOR: GULFCOAST aCRH COMPANY
CHANGE ORDER NO.: 02
THE FOLLOWING CHANGES NTHE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Add/Delete Constructiorbms and/or ouantities to the Contract:
Nol em Code Description Unit Original New Uri Amount
Quantity Quantity Price
PAVNG
ADDITION
360 002 CO.NO.2 REMOVE&REPLACE WIRE MATS TO#4
REINFORCING BARS LS 1 $41,640.55 $41,640.55
CHANGE ORDER TOTAL AMOUNT ADDED 541,640.55
ORIGINAL CONTRACT AMOUNT: $913289.50
NETFROM PREVIOUS CHANGE ORDER NO.1: $1.095,941.36
TOTALAMOUNTOFTHISCHANGE ORDER: S41,640.55
PERCENT OFTHIS CHANGE ORDER: 4.56%
TOTAL PERCENT CHANGE ORDER TO DATE: 24.56%
NEW CONTRACT AMOUNT: S1,137,581.91
190 DAYS WILL BE ADDED NTHE CONTRACT BY THIS CHANGE ORDER
ACCEPTED BY: PREPARED BY'(
SCOTT BLANCHARD L MIRANDA,PROJ AGER
GULF COAST a CRH COMPANY
CONTRACTOR
APPROVED BY:
HASSAN SHOMAL2ADEH.P.E. ALBERTO ELEFANO,P.E.
CONSULTING ENGINEER PUBLIC WORKS DIRECTOR
ATTESTED BY:
RON BURTON CLIFTON WILLIAMS,CPBB
CITY MANAGER PURCHASING MANAGER