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HomeMy WebLinkAboutPR 21946: AUTHORIZING THE CITY MANAGER TO REJECT BID P21-026 AND P21-037 FOR THE PARKING LOT REHABILITATION AND EXPANSION LOCATED AT 4TH STREET AND WACO AVENUE Ciry of r„-r r t h u�,_ Terue www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 7, 2021 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano,P.E., Public Works Director RE: P.R. 21946: Authorizing the City Manager to reject Bid#P21-026 and P21-037 for the Parking Lot Rehabilitation and Expansion located at 4th Street and Waco Avenue. Introduction: The intent of this Agenda Item is to authorize the City Manager reject Bid#P21-026 and Bid#P21-037 for the Parking Lot Rehabilitation and Expansion located at 4th Street and Waco Avenue. Background: The parking lot located on the corner of 4th Street and Waco Avenue was determined to be inefficient for use because it is in extreme disrepair. The City of Port Arthur advertised for bids to rehabilitate and expand the parking lot under Bid #P21-026 and Bid #P21-037. Construction Managers of Southeast Texas, LLC from Port Arthur, Texas submitted bids on each project. Each bid submitted exceeded the City of Port Arthur's proposed budget amount. The Public Works-Engineering Department is recommending that both bids be rejected and the project sent out for rebid. Budget Impact: There is no budgetary impact at this time. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR 21946 rejecting both Bid#P21-026 and Bid#P21-037 and the submissions from Construction Managers of Southeast Texas, LLC from Port Arthur, Texas and re-bid the Parking Lot Rehabilitation and Expansion located at 4th Street and Waco Avenue project. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No.21946 5/7/21 mje Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO REJECT BIDS SUBMITTED FOR THE PARKING LOT REHABILITATION AND EXPANSION AT THE CORNER OF 4TH STREET AND WACO AVENUE. WHEREAS, the City of Port Arthur has determined that the parking lot near the Port Arthur Police Department's (PAPD) located south of their facility at 645 4th Street, needs repairs; and, WHEREAS, the City of Port Arthur advertised for bids in the Port Arthur News on February 12th and 19th, 2021 to rehabilitate and expand the parking lot under Bid #P21- 026; and WHEREAS, one bid was received for the above referenced and opened on February 26, 2021, which exceeded the budget amount; and WHEREAS, the City of Port Arthur re-advertised for bids in the Port Arthur News on April 10th and 17th, 2021 to rehabilitate and expand the parking lot under Bid #P21- 037; and WHEREAS, one bid was received for the above referenced and opened on April 21, 2021, which also exceeded the budget amount; and WHEREAS, Construction Managers of Southeast Texas, LLC from Port Arthur, Texas submitted bids on each project; and, WHEREAS, the amount of both bids submitted by Construction Managers of Southeast Texas, LLC of Port Arthur, Texas exceeded the budgeted amount for the project (see Exhibit "A"); and, PR No. 21946 5/7/21 mje Page 2 of 4 WHEREAS, the Public Works Department is recommending that both bids submitted; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby authorizes the City Manager to reject Bid #P21-026 and Bid #P21-037; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2021 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman "Bill" Bartle Mayor ATTEST: Sherri Bellard City Secretary PR No.21946 5/7/21 mje Page 3 of 4 APPROVED AS TO FORM: Valecia Tizeno City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager Alberto Elefano, P.E. Director of Public Works cot 1 -l/414;1,- Clifton illiams, CPPB Purchasing Manager PR No.21946 5/7/21 mje Page 4 of 4 EXHIBIT "A" f n 0 "0c i‘• \ o o n 0 a C v ac k Cr rd a c, a a. rA CD cA o O O f n bd = C' 1 ' a r CrI G H AI '�1 eel ,ti a E Q- e - c 0 C n oaa K C,I, COH O ►� ° d : (z'Jax yIy VJ o •D © ' iI a /- � 171 A N 7 �D : � g AD 0 o 7 7" S :7 Uj ° 142 p A'+ ! el` \J O f/9 AD m A N CD (A) O "'y n N y w V) a A: Cil e H VI C. O c• CD Il• iCA t; C crq r n CFO O cA C-,.. ,-'': a ,. , ro --\(kl ° R w a *0 d as C CD pcJ tn • l' ...4,,,,... 0 0 crq ff. cr va E. cp it c ° al. 0 4. k a. a Crl ri c -� CM C. o' O r Xi O ef, n r G. O o ,-.• O �e o -• •ta52y ybow LJ a : n " 0 . a 7: = o °c O s= y C7 S. :'"a Stor. p CD -C b t N y N Qr e< ►r y C n N cn N -+1 Co q AD C. AD in CI CM ri- i4 "I to n 7ci c CA