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HomeMy WebLinkAbout(2) 05/11/2021 REGULAR MEETING REGULAR MEETING — May 11, 2021 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Marks gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, May 11, 2021 at 6:14 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Thurman "Bill" Bartie; Mayor Pro Tem Charlotte Moses; Councilmembers Ingrid Holmes, Thomas Kinlaw, III, Kenneth Marks, Sr., and Donald Frank; City Manager Ron Burton; City Secretary Sherri Bellard; City Attorney Valecia R. Tizeno and Sergeant At Arms Police Chief Tim Duriso. Councilmember Cal Jones was absent from the Regular Meeting. II. PROCLAMATIONS Proclamations The Mayor issued the following Proclamation(s): May 11, 2021 as "Port Arthur Health Department Day" III. PETITIONS & COMMUNICATIONS A. Speakers (1) Rickie Sadberry Regarding The Port Arthur Jazz Festival Not present rescheduled for August 3, 2021 Regular Meeting. B. Presentations (1) A Presentation By Clark Condon Regarding The City Of Port Arthur's Wayfinding & Monument Signage Program Clark Condon and Mark Judson gave the above-mentioned presentation. VII. ITEM REQUIRING INDIVIDUAL ACTION — NON CONSENT Consent - Resolution (6) P.R. No. 21899 — A Resolution Authorizing The City Manager To Enter Into A Contract With Clark Condon Associates, Inc. Of Houston, Texas, For The Landscape Architectural Design And Construction Documentation Services For The Wayfinding And Monument Signage Program For The City Of Port Arthur With A Projected Budgetary Impact Of $238,800.00 Plus Reimbursables Of $13,500.00 For A Total Contract Amount Of $252,300.00. Funding Available In H07915-OTH-OCS The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Holmes, seconded by Councilmember Marks and carried, Proposed Resolution No. 21899 was adopted becoming Resolution No. 21-180. Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. The caption of Resolution No. 21-180 reads as follows: RESOLUTION NO. 21-180 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CLARK CONDON ASSOCIATES, INC. OF HOUSTON, TEXAS, FOR THE LANDSCAPE ARCHITECTURAL DESIGN AND CONSTRUCTION DOCUMENTATION SERVICES FOR THE WAYFINDING AND MONUMENT SIGNAGE PROGRAM FOR THE CITY OF PORT ARTHUR WITH A PROJECTED BUDGETARY IMPACT OF $238,800.00 PLUS REIMBURSABLES OF $13,500.00 FOR A TOTAL CONTRACT AMOUNT OF $252,300.00. FUNDING AVAILABLE IN H07915-OTH-OCS III. PETITIONS & COMMUNICATIONS (2) A Presentation By The Human Resources Department Regarding The Monthly Personnel Report Human Resources Director Trameka Alpough gave the above-mentioned presentation. C. Employee Recognition (1) Staff Recognition By City Council City Council took the opportunity to show appreciation to several departments for their exemplary service to the Council and the City. D. Correspondence - None E. Discussion — None IV. PUBLIC HEARING(S) — None V. UNFINISHED BUSINESS — None VI. CONSENT AGENDA Upon the motion of Councilmember Frank, seconded by Mayor Pro Tem Moses and carried, the following Consent Agenda items were adopted with the exception of Proposed Resolutions No. 21896: Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. A. Travel/Expense Request — None B. Minutes April 27, 2021 Regular Meeting April 29, 2021 Special Meeting (Executive Session) City Council Minutes Regular Meeting — May 11, 2021 2 C. Resolutions (1) P.R. No. 21714 — A Resolution Authorizing The City Manager To Execute A Texas Gang Intelligence Index (TXGANG) User Agreement Between The City Of Port Arthur And The Texas Department Of Public Safety (DPS) For The Utilization And Maintenance Of The Texas Gang Intelligence Index (TXGANG) Proposed Resolution No. 21714 was adopted becoming Resolution No. 21-181. (2) P.R. No. 21824 — A Resolution Authorizing The City Manager To Execute Change Order Nos. 1 Through 12 For The Contract Between The City Of Port Arthur And G&G Enterprises Construction Corp For The Port Arthur Transit's Terminal Renovation Project By Decreasing The Contract Amount By $17,974.92 To A New Contract Amount Of $510,275.08, And Authorizing Acceptance Of The Engineer's Certificate Of Substantial Completion, Engineer's Certificate Of Approval, Contractor's Affidavit Of Payments Of Debts And Claims, Final Payment Affidavit, Contractor's Certificate Of Warranty, And The Contractor's Certificate And Release And Authorizing The City Manager To Release The Retainage In The Amount Of $25,513.75; Funds Available In Account 401-70-530-8512-00-60-000 Proposed Resolution No. 21824 was adopted becoming Resolution No. 21-182. (3) P.R. No. 21831 — A Resolution Authorizing The Purchase, Delivery, And Installation Of Six Sets Of Mobile Column Lifts From Rotary Lift, Inc. Of Madison, Indiana Through HGAC Purchasing Program, Contract No. FL21-03, In An Amount Not To Exceed $111,996.78; Funding Available In Capital Account No. 625-13-35-8522-00-000 Proposed Resolution No. 21831 was adopted becoming Resolution No. 21-183. (5) P.R. No. 21898 — A Resolution Authorizing The City Manager To Enter Into A Cooperative Agreement For Community Service With The Community Service Program Of Jefferson County Community Supervision And Corrections Department Proposed Resolution No. 21898 was adopted becoming Resolution No. 21-184. (7) P.R. No. 21900 — A Resolution Authorizing The Issuance Of A Permit For Delman Circus Pursuant To Chapter 22, Article 3, Division 2 Of The City Of Port Arthur Code Of Ordinances Proposed Resolution No. 21900 was adopted becoming Resolution No. 21-185. (8) P.R. No. 21901 — A Resolution Authorizing The Replacement Of Eleven (11) Ultrasonic Level Indicators With Peak Electrical Of Port Neches, Texas At The Water Purification Plant In The Amount Of $37,870.00; Funding Is Available In Water Utilities Account No. 410-40-210- 8522-00-00-000, Equipment City Council Minutes Regular Meeting — May 11, 2021 3 Proposed Resolution No. 21901 was adopted becoming Resolution No. 21-186. (9) P.R. No. 21916 — A Resolution Authorizing The City Manager To Approve The Purchase And Installation Of Avior Broadcasting And Ease Streaming System From Swagit Productions, LLC Of Plano, Texas For The Amount Of $49,990.00. Funding Budgeted In Information Technology Equipment Account 001-09-023-8522-00-10- 000- Proposed Resolution No. 21916 was adopted becoming Resolution No. 21-187. (10) P.R. No. 21921 — A Resolution Approving The Contract Amendment Between The City Of Port Arthur And The Department Of State Health Services Adding $30,578.00 With A 20% Cash City Match Of $6,116.00 For A Combined Total Not To Exceed $36,694.00. This Is Contingent On The $6,116.00 Being Budgeted In The City's General Fund For FY 2022. The Contract Period Is From September 1, 2019 Through August 31, 2022 And Will Not Exceed $113,082.00 Proposed Resolution No. 21921 was adopted becoming Resolution No. 21-188. (11) P.R. No. 21925 — A Resolution Authorizing The City Manager To Renew Annual Microsoft Office 365 Services Through SHI Government Solutions For The Total Amount Of $47,887.92. Information Technology Account No. 001-09-023-5420-00-10-000- Proposed Resolution No. 21925 was adopted becoming Resolution No. 21-189. (12) P.R. No. 21927 — A Resolution Authorizing The City Manager To Execute A Professional Services Contract With Ergonomic Transportation Solutions, Inc. (ETSI) Of Houston, Texas, For Traffic Engineering Design Services For The Not To Exceed Amount Of $83,854.38 And For Optional Additional Services For The Not To Exceed Amount Of $16,770.88. Funding Is Available In The Capital Improvement Account For The Mast Arm Program, Account No. 307-21-049-8522-00-10- 000, Project No. CE0002-ENG Proposed Resolution No. 21927 was adopted becoming Resolution No. 21-190. (13) P.R. No. 21928 — A Resolution Calling For A Public Hearing To Consider Granting A Specific Use Permit For Approximately 0.1722-Acre Of Land, All Of Lot 6, Block 10, Range 5 (5424 Tremont Street) Sabine Pass, Jefferson County, Texas Proposed Resolution No. 21928 was adopted becoming Resolution No. 21-191. (14) P.R. No. 21929 — A Resolution Calling For A Public Hearing To Consider A Zoning Change From Two Family To Light Commercial For Approximately 2.754-Acre Of Land Consisting Of Lots 9 — 17, Block 511, Model Addition No. 2 And A Portion Of An Abandonment Railroad Right-Of- Way (Northwest Corner Of Procter Street And City Council Minutes Regular Meeting — May 11, 2021 4 Woodworth Boulevard), Port Arthur, Jefferson County, Texas Proposed Resolution No. 21929 was adopted becoming Resolution No. 21-192. (15) P.R. No. 21930 — A Resolution Calling For A Public Hearing To Consider Granting A Zoning Change From Industrial To Planned Development District — 40 For Approximately 58.83-Acres Of Land (Called 58.82), Out Of And Part Of Lots 1, 2, 3 & 8, Block 14, Range "L", And Part Of Lots 4 & 5, Block 14, Range "K", Port Arthur Land Company Subdivision, City Of Port Arthur, Jefferson County, Texas Proposed Resolution No. 21930 was adopted becoming Resolution No. 21-193. (16) P.R. No. 21931 — A Resolution Authorizing The City Manager To Execute A Contract Between The City Of Port Arthur And Schaumberg & Polk, Inc. Of Beaumont, Texas, For The Design And Construction Management Services Of The Force Main Improvements Project For The Highway 365 Lift Station, Phase 1, With A Projected Budgetary Impact Of $201,500.00. Funds Are Available In Account No. 405-40-000-8514-00-00-000, Sewer System Proposed Resolution No. 21931 was adopted becoming Resolution No. 21-194. (17) P.R. No. 21932 — A Resolution Authorizing Emergency Repairs To Bar Screen No. 1 At The Main Wastewater Treatment Plant For The Utility Operations Department By Performance Services, Of Orange, Texas, In The Estimated Budgetary Impact Amount Of $75,000.00. Funds Are Available In Account No. 410-40-225-5318- 00-00-000, Equipment Maintenance Proposed Resolution No. 21932 was adopted becoming Resolution No. 21-195. (18) P.R. No. 21936 — A Resolution Authorizing The Third Year (Second And Final Renewal) Of The Agreement With Witt O'Brien's Of Houston, Texas For Debris Monitoring Services For The City Of Port Arthur In The Event Of An Emergency Or Disaster In The Not To Exceed Amount Of $2,000,000.00 Proposed Resolution No. 21936 was adopted becoming Resolution No. 21-196. (19) P.R. No. 21937 — A Resolution Authorizing The Third Year (Second And Final Renewal) Of The Agreement With Crowder Gulf Of Theodore, Alabama For Debris Removal And Emergency Services For The City Of Port Arthur In The Event Of An Emergency Or Disaster In The Not To Exceed Amount Of $13,000,000.00 Proposed Resolution No. 21937 was adopted becoming Resolution No. 21-197. (20) P.R. No. 21939 — A Resolution As It Pertains To The Waiver Of Building Permit Fees Associated With The Reconstruction Of The South Jefferson County Of Texas Hospitality Center City Council Minutes Regular Meeting — May 11, 2021 5 Located At 3959 Gulfway Drive, Port Arthur, Jefferson County, Texas Proposed Resolution No. 21939 was adopted becoming Resolution No. 21-198. (21) P.R. No. 21940 — A Resolution Authorizing The City Manager To Accept The Jefferson County Tourism Grant Improvements To The Boardwalk On Pleasure Island In The Amount Of $50,000.00 Proposed Resolution No. 21940 was adopted becoming Resolution No. 21-199. (22) P.R. No. 21946 — A Resolution Authorizing The City Manager To Reject Bids Submitted For The Parking Lot Rehabilitation And Expansion At The Corner Of 4th Street And Waco Avenue Proposed Resolution No. 21948 was adopted becoming Resolution No. 21-200. VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Resolutions (4) P.R. No. 21896 — A Resolution Approving Water And Sewer Adjustments To Certain Utility Accounts Due To Leaks And/Or Equipment Malfunction The Mayor introduced the above-mentioned Proposed Resolution. Councilmember Frank filed a Conflict of Interest Affidavit with the City Secretary and did not participate in discussion or action regarding the above-mentioned proposed resolution. The motion was made by Councilmember Holmes and seconded by Councilmember Marks that Proposed Resolution No. 21896 be adopted. Utilities Operations Director appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Bartle; Mayor Pro Tern Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. Proposed Resolution No. 21896 was adopted becoming Resolution No. 21-201. The caption of Resolution No. 21-201 reads as follows: RESOLUTION NO. 21-201 A RESOLUTION APPROVING WATER AND SEWER ADJUSTMENTS TO CERTAIN UTILITY ACCOUNTS DUE TO LEAKS AND/OR EQUIPMENT MALFUNCTION A. Resolutions (1) P.R. No. 21788 — A Resolution Authorizing Ratification Of Change Order No. 2, Increasing The Original Contract City Council Minutes Regular Meeting — May 11, 2021 6 Amount By $41,640.55 To A New Contract Amount Of $1,137,581.00 For The Nashville Avenue Pavement Improvements Project Submitted By Gulf Coast A CRH Company Of Beaumont, Texas. Funds Are Available In The Capital Improvements Account No. 307-21-053-8517-00- 10-000. Project ST1P01 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Holmes, seconded by Councilmember Marks and carried, Proposed Resolution No. 21788 was adopted becoming Resolution No. 21-202 Voting Yes: Mayor Bartie; Mayor Pro Tem Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. Proposed Resolution No. 21788 was adopted becoming Resolution No. 21-202. RESOLUTION NO. 21-202 A RESOLUTION AUTHORIZING RATIFICATION OF CHANGE ORDER NO. 2, INCREASING THE ORIGINAL CONTRACT AMOUNT BY $41,640.55 TO A NEW CONTRACT AMOUNT OF $1,137,581.00 FOR THE NASHVILLE AVENUE PAVEMENT IMPROVEMENTS PROJECT SUBMITTED BY GULF COAST A CRH COMPANY OF BEAUMONT, TEXAS. FUNDS ARE AVAILABLE IN THE CAPITAL IMPROVEMENTS ACCOUNT NO. 307-21-053-8517-00-10-000. PROJECT ST1P01 (2) P.R. No. 21789 — A Resolution Authorizing The City Manager To Execute Change Order No. 3, Increasing The Original Contract Amount By $3,976.05 To A New Contract Amount Of $1,141,557.96 For The Nashville Avenue Pavement Improvements Project, Submitted By Gulf Coast A CRH Company Of Beaumont, Texas. Funds Are Available In The Capital Improvements Account No. 307-21-053- 8517-00-10-000. Project ST1P01 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Kinlaw, seconded by Mayor Pro Tem Moses and carried, Proposed Resolution No. 21789 was adopted becoming Resolution No. 21-203. Voting Yes: Mayor Bartie; Mayor Pro Tem Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. The caption of Resolution No. 21-203 reads as follows: RESOLUTION NO. 21-203 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3, INCREASING THE ORIGINAL CONTRACT City Council Minutes Regular Meeting — May 11, 2021 7 AMOUNT BY $3,976.05 TO A NEW CONTRACT AMOUNT OF $1,141,557.96 FOR THE NASHVILLE AVENUE PAVEMENT IMPROVEMENTS PROJECT, SUBMITTED BY GULF COAST A CRH COMPANY OF BEAUMONT, TEXAS. FUNDS ARE AVAILABLE IN THE CAPITAL IMPROVEMENTS ACCOUNT NO. 307- 21-053-8517-00-10-000. PROJECT ST1P01 (3) P.R. No. 21891 — A Resolution Documenting That Pursuant To The Amendment Of Section 9 Of Article II Of The City Charter Approved At The May 2, 1992 City Election In The City Of Port Arthur, Texas, Position 8 Councilmember Shall Serve As Mayor Pro Tern And Shall Act As Mayor During The Absence Or Disability Of The Mayor And Shall Serve As Mayor Pro Tem Until May 2022 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Holmes, seconded by Councilmember Marks and carried, Proposed Resolution No. 21891 was adopted becoming Resolution No. 21-204. Voting Yes: Mayor Bartle; Mayor Pro Tern Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. The caption of Resolution No. 21-204 reads as follows: RESOLUTION NO. 21-204 A RESOLUTION DOCUMENTING THAT PURSUANT TO THE AMENDMENT OF SECTION 9 OF ARTICLE II OF THE CITY CHARTER APPROVED AT THE MAY 2, 1992 CITY ELECTION IN THE CITY OF PORT ARTHUR, TEXAS, POSITION 8 COUNCILMEMBER SHALL SERVE AS MAYOR PRO TEM AND SHALL ACT AS MAYOR DURING THE ABSENCE OR DISABILITY OF THE MAYOR AND SHALL SERVE AS MAYOR PRO TEM UNTIL MAY 2022 (4) P.R. No. 21893 — A Resolution Amending Resolution No. 21-070 As It Pertains To The Terms Of The Lease Agreement Between The City Of Port Arthur And Robogistics, LLC For Premises Located At 3451 57th Street The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Holmes, seconded by Councilmember Frank and carried, Proposed Resolution No. 21893 was removed from the agenda. Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. City Council Minutes Regular Meeting — May 11, 2021 8 (5) P.R. No. 21922 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Downtown Tax Increment Reinvestment Zone TIRZ #1 Board The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Marks, seconded by Councilmember Frank and carried, Proposed Resolution No. 21922 was adopted becoming Resolution No. 21-205. Voting Yes: Mayor Bartle; Mayor Pro Tern Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. The caption of Resolution No. 21-205 reads as follows: RESOLUTION NO. 21-205 A RESOLUTION APPOINTING AND/OR REAPPOINTING A MEMBER OR MEMBERS TO THE DOWNTOWN TAX INCREMENT REINVESTMENT ZONE TIRZ #1 BOARD (6) P.R. No. 21923 — A Resolution Appointing A Chairman Of The Board Of Directors To The Downtown Tax Increment Reinvestment Zone TIRZ #1 Board The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Holmes, seconded by Councilmember Frank and carried, Proposed Resolution No. 21923 was adopted becoming Resolution No. 21-206 Voting Yes: Mayor Bartie; Mayor Pro Tern Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. The caption of Resolution No. 21-206 reads as follows: RESOLUTION NO. 21-206 A RESOLUTION APPOINTING A CHAIRMAN OF THE BOARD OF DIRECTORS TO THE DOWNTOWN TAX INCREMENT REINVESTMENT ZONE TIRZ #1 BOARD A. Ordinances (1) P.O. No. 6956 — An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(b) Of The Texas Government Code The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Mayor Pro Tern Moses, seconded by Councilmember Marks and carried, Proposed Ordinance No. 6956 was adopted becoming Ordinance No. 21-33. Voting Yes: Mayor Bartie; Mayor Pro Tem Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. City Council Minutes Regular Meeting — May 11, 2021 9 Voting No: None. The caption of Ordinance No. 21-33 reads as follows: ORDINANCE NO. 21-33 AN ORDINANCE EXTENDING THE DECLARATION OF DISASTER PURSUANT TO §418.108(B) OF THE TEXAS GOVERNMENT CODE (2) P.O. No. 6958 — An Ordinance Canvassing The Returns And Declaring The Results Of The Special Election, Held On May 1, 2021 Regarding The Use Of The City Of Port Arthur Type A Economic Development Corporation Sales And Use Tax Funds To Be Used For Enhancements At Adams Park, Rose Hill Park, And The Recreation And Senior Citizens Center Pursuant To 505.152 Of The Texas Local Government Code UNA ORDENANZA QUE CANVASA LAS DEVOLUCIONES Y DECLARA LOS RESULTADOS DE LA ELECCION ESPECIAL, CELEBRADA EL 1 DE MAYO DE 2021 CON RESPECTO AL USO DE LA CIUDAD DE PORT ARTHUR TIPO A CORPORACION DE DESARROLLO ECONOMICO VENTAS Y USO DE FONDOS DE IMPUESTOS QUE SE UTILIZARAN PARA MEJORAS EN ADAMS PARK, ROSE HILL PARK, Y EL CENTRO DE RECREACION Y CIUDADANOS MAYORES DE CONFORMIDAD CON 505.152 DEL CODIGO DE GOBIERNO LOCAL DE TEXAS The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Marks, seconded by Councilmember Kinlaw and carried, Proposed Ordinance No. 6958 was adopted becoming Ordinance No. 21-34. Voting Yes: Mayor Bartle; Mayor Pro Tem Moses; Councilmembers Holmes, Kinlaw, Marks and Frank. Voting No: None. The caption of Ordinance No. 21-34 reads as follows: ORDINANCE NO. 21-34 AN ORDINANCE CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE SPECIAL ELECTION, HELD ON MAY 1, 2021 REGARDING THE USE OF THE CITY OF PORT ARTHUR TYPE A ECONOMIC DEVELOPMENT CORPORATION SALES AND USE TAX FUNDS TO BE USED FOR ENHANCEMENTS AT ADAMS PARK, ROSE HILL PARK, AND THE RECREATION AND SENIOR CITIZENS CENTER PURSUANT TO 505.152 OF THE TEXAS LOCAL GOVERNMENT CODE UNA ORDENANZA QUE CANVASA LAS DEVOLUCIONES Y DECLARA LOS RESULTADOS DE LA ELECCION ESPECIAL, CELEBRADA EL 1 DE MAYO DE 2021 CON RESPECTO AL USO DE City Council Minutes Regular Meeting — May 11, 2021 10