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Home My WebLink AboutPR 21926: CONTRACTS WITH SOUTHERN TIRE MART AND THE GOODYEAR TIRE AND RUBBER COMPANY P.R. No. 21926 05/25/2021 JM Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS WITH SOUTHERN TIRE MART AND THE GOODYEAR TIRE AND RUBBER COMPANY OF BEAUMONT,TEXAS, THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM, CONTRACT NO. 636-21, FOR THE PURCHASE OF TIRES AND TUBES, WITH A PROJECTED BUDGETARY IMPACT OF $400,000.00; FUNDING AVAILABLE IN DEPARTMENTAL ACCOUNTS DELINEATED IN THE RESOLUTION WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and WHEREAS, per Resolution No. 02-341,the City entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard"); and, WHEREAS, the regular purchase of tires and tubes throughout the year is necessary for the continued operations of the City fleet; and, WHEREAS, the Southern Tire Mart and The Goodyear Tire and Rubber Company Buyboard Contract No. 553-18 for tires and tubes expired on April 7, 2021; and, WHEREAS, the department will choose the most appropriate tire between the two companies; and WHEREAS, the awarding of the tires and tubes to Southern Tire Mart and The Goodyear Tire and Rubber Company of Beaumont, Texas, through their Buyboard Contract No. 636-21, is recommended; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. No. 21926 05/25/2021 JM Page 2 of 4 THAT,the facts and opinions in the preamble are true and correct. THAT,the City Manager is hereby authorized and directed to enter into a contract with Southern Tire Mart of Beaumont, Texas, through their Buyboard Contract No. 636-21, for the purchase of tires and tubes, in substantially the same form as attached as Exhibit"A". THAT,the City Manager is hereby authorized and directed to enter into a contract with The Goodyear Tire and Rubber Company of Beaumont, Texas,through their Buyboard Contract No. 636-21, for the purchase of tires and tubes, in substantially the same form as attached as Exhibit"B". THAT,the annual amount of these purchases has a projected budgetary impact of $400,000, which will be charged to the following accounts. 001-17-045-5319-00-30-000 Police Public Safety Vehicle Maintenance 001-19-047-5319-00-30-000 Fire Public Safety Vehicle Maintenance 001-21-049-5319-00-70-000 Public Works Administration Vehicle Maintenance 001-21-051-5319-00-70-000 Public Works Engineering Vehicle Maintenance 001-21-053-5319-00-70-000 Public Works Streets Equipment Maintenance 001-21-055-5319-00-70-000 Public Works Drainage Vehicle Maintenance 001-21-057-5319-00-70-000 Public Works Traffic Maintenance Vehicle Maintenance 001-21-059-5319-00-70-000 Public Works Facility Maintenance Vehicle Maintenance 001-25-065-5319-00-20-000 Parks Maintenance Vehicle Maintenance 001-23-061-5319-00-50-000 Health& Welfare Environmental Vehicle Maintenance 401-70-505-5319-00-60-000 Transit Vehicle Operations Vehicle Maintenance 401-70-510-5319-00-60-000 Transit Vehicle Maintenance Vehicle Maintenance 403-50-305-5319-00-00-000 Solid Waste Trash Vehicle Maintenance 403-50-310-5319-00-00-000 Solid Waste Res. Garbage Vehicle Maintenance 403-50-315-5319-00-00-000 Solid Waste Container Vehicle Maintenance 403-50-320-5319-00-00-000 Public Works Landfill Vehicle Maintenance 403-50-300-5319-00-00-000 Solid Waste Administration Vehicle Maintenance 410-40-210-5319-00-00-000 Water Utilities Water Purification Vehicle Maintenance 410-40-215-5319-00-00-000 Water Utilities Water Distribution Vehicle Maintenance 410-40-205-5319-00-00-000 Water Utilities Customer Service Vehicle Maintenance 410-40-220-5319-00-00-000 Water Utilities Wastewater Cony. Vehicle Maintenance 410-40-225-5319-00-00-000 Water Utilities Wastewater Treatment Vehicle Maintenance 450-60-400-5319-00-00-000 Pleasure Island Administration Vehicle Maintenance; and, P.R. No. 21926 05/25/2021 JM Page 3 of 4 THAT, a copy of this caption be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of May, A.D., 2021, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: , Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: alecia Tizeno C1C6Z -- .)-ii b_e-kix-q City Attorney P.R. No. 21926 05/25/2021 JM Page 4 of 4 APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Ron Burton Kandy Danil t Manager Director of Finance 1Ath, Pamela Langford Clifton Williams, CPPB Director of Development Services Purchasing Manager oshua Melling Equipment Services anager EXHIBIT "A" P.R.No.21926 05/19/2021 JM PAGE 1 OF 2 CONTRACT FOR THE PURCHASE OF TIRES FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2021, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Southern Tire Mart a(n) Corporation hereinafter called "CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be one year from start date on Notice to Proceed. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle with ten(10) days written notice. 2. The Contractor will supply tires, tubes and service at the Buyboard Contract Price. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) Notice of Award 3) Price List under BuyBoard Contract No. 636-21 (due to the volume, located in the Purchasing Division). 4)Notice to Proceed 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed an original on the date first above written. P.R.No.21926 05/19/2021 JM PAGE 2 OF 2 Signed on the day of , 2021. ATTEST: CITY OF PORT ARTHUR BY Sherri Bellard Ronald Burton City Secretary City Manager Signed on the day of , 2021. WITNESSED: SOUTHERN TIRE MART BY Print Name: Title: EXHIBIT "B" P.R.No.21926 05/19/2021 JM PAGE 1 OF 2 CONTRACT FOR THE PURCHASE OF TIRES FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2021, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and The Goodyear Tire and Tube Company a(n) Corporation hereinafter called "CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be one year from start date on Notice to Proceed. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle with ten(10) days written notice. 2. The Contractor will supply tires, tubes and service at the Buyboard Contract Price. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies,tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) Notice of Award 3) Price List under BuyBoard Contract No. 636-21 (due to the volume, located in the Purchasing Division). 4)Notice to Proceed 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed an original on the date first above written. P.R.No.21926 05/19/2021 JM PAGE 2 OF 2 Signed on the day of , 2021. ATTEST: CITY OF PORT ARTHUR BY Sherri Bellard Ronald Burton City Secretary City Manager Signed on the day of , 2021. WITNESSED: THE GOODYEAR TIRE AND TUBE COMPANY BY Print Name: Title: