HomeMy WebLinkAboutPR 12056:BOSS CONFERENCEINTER
OFFICE
MEMO
To:
From:
Subject:
Date:
Mayor, City Council & City Manager
Mark T. Sokolow, City Attorney ~
P. R. No. 12056
Council Meeting January 28, 2003
January 24, 2003
On September 3, 2002, per Resolution No. 02-268, the City
Council approved the expenditure of $50,000 by the Section 4A
Economic Development Corporation for a BOSS Conference.
Attached is P. R. 12056 approving the expenditure by the City
of Port Arthur of $5,000 to sponsor the BOSS Conference. This was
at the request of the Texas Association of Minority Business
Enterprises.
MTS/ts
Attachment
cc: Executive Director, EDC
P. R. No. 1205~
01/24/03 ts
RESOLUTION NO.
A RESOLUTION APPROVING THE EXPENDITURE BY THE
CITY OF PORT AKTIIul~ OF ~5,000 TO SPONSOR THE
BOSS CONFERENCE (REQUESTED BY THE TEXAS
ASSOCIATION OF MINORITY BUSINESS ENTERPRISES)
WHEREAS, on September 3, 2002, per Resolution No. 02-268, the
City Council approved the expenditure of $50,000 by the Section 4A
Economic Development Corporation for a BOSS Conference; and
WHEREAS, the Texas Association of Minority Business
Enterprises is now requesting a $5,000 Sponsorship from the City of
Port Arthur, as described in Exhibit "A"; and
WHEREAS, per Chapter 380 Local Government Code, the City can
expend funds for Economic Development Programs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ART~.u~, TEXAS:
Section 1. That the facts and opinions in the preamble
are true and correct.
Section 2. That the expenditure of $5,000 for a
Sponsorship by the City of Port Arthur for the BOSS Conference is
herein approved.
Section 3. That a copy of the caption of this resolution
be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this __ day of ,
z.pr12056
A.D., 2003, at a Regular Meetin9 of the City Council of the City
of Port Arthur, Texas, by the followin~ vote: AYES: Mayor
Councilmembers
NOES:
ATTEST:
MAYOR
CITY SECRETARY
APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
CITY MANAGER
APPROVED AS TO
AVAILABILITY OF FUNDS:
DIRECTOR OF FINANCE
EXHIBIT "A"
TEXAS ASSOCIATION OF MINORITY BUSINESS ENTEKPRISES
BAl~w~ A. Bt~TO~, ~DENT &
January 7, 2003
Mr. Steve Fitzgibbons, City Manager
City of Port Arthur
P. O. Box 1089
Port Arthur, Texas 77641
.crrz st4 c,
Dear Mr. Fitzgibbons:
As you know, the Port Arthur Economic Development Corporation (PAEDC) has voted to host a
Port Arthur BOSS MEDWEEK International Trade Summit, June 4-6 2003 in Port Arthur,
Texas. PAEDC has committed $50,000.00 to the planning and development of this business
conference. We are requesting an additional $5,000.00 Sponsorship fi.om the City of Port
Arthur. Enclosed is a Sponsor Benefit Packet for your review to determine the benefits of the
sponsorship. We have made tremendous progress thus far in our planning of this conference, as
you will see in the attached schedule of events.
Most importantly, we expect to exceed our contract deliverables as outlined in the enclosed
documentation. I will be returning to Port Arthur January 22 & 23, 2003', for a PABOSS
Steering Committee Meeting, and would like to visit with you on Wednesday, January 22, 2003
in the afternoon. The purpose of the meeting is to give you an updated report of the progress we
have made in planning the conference. In addition, we would like for you to serve on the
PABOSS Executive Steering Committee. If your schedule does not allow you to attend the
meetings, you can send a representative to the January Steering Committee Meeting.
The International focus is making significant headway in the planning progress. Because the Port of
Port Arthur has the unique distinction of being the busiest two-berth port in the word, this will
make a difference in promoting our international trade focus.
Small purchase spot bids will also be made available where the business owner will have an
opportunity to walk away from the conference with a contract in his/her pocket as well as be
exposed to many other contracts and business oppommities. It is expected that over $150,000 in
small purchases will be awarded to the low bidders at the conference.
In addition, your support and participation for this government and small business conference
will help the City of Port Arthur identify areas of concern for small businesses in their need to
do business with you as well as other issues adversely impacting their ability to progress in their
day-to-day operations.
Given your efforts to enhance small and minority business participation in this City and State
and your strong and positive appeal as a role model and leader, a confirmation fi.om you will
lend instant credibility to our program. It will also ensure the type of broad-based support
P.O. Box 6206 Austin, Texas 78762 2028 E. Ben White Blvd., Suite 550 Austin, Texas 78741
512/322-01 77 800[322-0447 FAX: 512/442-8216 tambe@io.com
Page 2. CiO/of Port Arthur
necessary to make this conference a provocative and successful undertaking. We would certainly
benefit from your input as a sponsor, program participant and supporter.
We are aware of the City of Port Arthur's record on promoting business opportunities for small
businesses and your total commitment to addressing issues of concern to the small business
community.
The theme for PABOSS 2003 is "Partnering for Progress and Profit in 2003 and Beyond."
This theme will be highlighted throughout our workshops and seminars in the business and
technology industries and through our speakers at special events. Our goal is to establish
productive partnerships between corporate, government and other business and public entities.
Through workshops and seminars conducted by you and professionals in the field, the
conference will provide valuable information and training for small and minority business
owners. In addition, the conference will introduce business networks intended to create new
markets for suppliers and new sources for buyers. This will enable small businesses to meet the
appropriate personnel within the area's leading corporations and government agencies, identify
current business opportunities, and become familiar with corporate procedures. This approach
also helps buying organizations identify and screen new competitive sources of quality products
and professional services.
Thank you for the contributions you are making to build a better Texas through' your support for
education, small business enterprises and professionals seeking a career. Enclosed is a
sponsorship package that lists the tremendous number of benefits that the City of Port Arthur
will receive as a sponsor. If at all possible, please call us by January 20, 2003 to let us know of
your intentions to support this Conference. You can reach us at 1-800-322-0447, (409) 983-8195,
email paboss~tmboc.com or visit us at our PAEDC Web-site that is currently under construction.
Mail your tax deductible Sponsor contribution to: PAEDC/BOSS, P. O. Box 1222 Port Arthur,
Texas 77641.
W gards,
Barbara A. Burton, President & CEO
Texas Association of Minority Business Enterprises (TAMBE)
CC: Councilman Ronnie Linden
Mr. Ike Mills
P.O. Box 6206 Austin, Texas 78762 2028 E. Ben White Blvd., Suite 550 Austin, Texas 78741
512/322-0177 800/322-0447 FAX: 512/442-8216 tambe(~io.com
The Texas Association of Minority Business Enterprises (TAHBE) and Port Arthur Economic Development
Corporation presents the Business Opportunity Symposium Series 2003 (BOSS) for nationwide business
enterprises, elected officials, professionals and transportation officials. BOSS 2003 was created to help
minority and women-owned businesses to network with federal, state, local agencies, the corporate com-
munity and elected officials.
PORT ARTHUR/BOSS/Med Week 2003 recognizes some of the best entrepreneurs, business owners, and
political achievers the minority community has to offer. With workshops, exhibits and opportunities for on-
the-spot purchasing of major contracts, PORT ARTHUR/BOSS/Med Week 2003 is one of the most exciting
business expo shows in the nation.
As a sponsor of the PORT ARTHUR/BOSS/MED WEEK 2003 you provide an opportunity for historically
underutilized businesses to form profitable partnerships with corporate, government, public entities, and
elected officials. Also, you will receive special recognition for your support in this and future PORT
ARTHUR/BOSS/MED WEEK 2003 conferences.
Become a sponsor of the PORT ARTHUR/BOSS/MED WEEK 2003 conference, and move Business,
Transportation, and Texas Government into the 21st Century.
Descriptions of the categories of sponsors are outlined In this packet. The deadline for confirming sponsorship is February 28, 2003. Confirmation is
either by mail or phone. Pay either by check, money order or credit card (please add 3% for processing charged payments) by February 28, 2003 to
TAM~3E, a 501(c)(6) business tax deductible organization. Special payment arrangements are available. For more information, call the numbers listed
PROMOT~'ONAL BENEFITS
· Company's name and logo in big bold letters
listed in the Port Arthur/Business Opportunity
Symposium Series/Hed Week 2003 Program
.lournal,
· Company's name listed on all Port
Arthur/Business Opportunity Symposium
Series/Med Week 2003 program materials.
· Company's name listed on huge white banner
displayed at conference.
· Special announcement of Company's funding
support throughout two-day conference.
· Company's name published in all Education
With Industry (EWI) Intern Instructions Guide
Manuals for 2003 and in future publications as a
past sponsor.
ADVERTISING BENEFITS
· One 1/4 Page ad in Conference Program
}ournal. (Please send camera-ready ad)
· Direct access to minority business enterprises
(HBEs) through statewide advertising and through
the Business Opportunity Exposition.
CONFERENCE REGTSTRATTON
· One (1) full conference registration.
· Five (5) additional tickets for Gala Reception,
Friday, .lune 6, 2003.
· Business Awards Banquet Table that seats ten
Friday, .lune 6, 2003.
NETWORKING BENEFITS
· A list of all conference attendees.
PROMOTIONAL BENEFITS
"Company's name and logo in big bold letters
listed in the Port Arthur/Business Opportunity
Symposium Series/Ned Week 2003 Program
Journal.
· Company's name listed on all Port
Arthur/Business Opportunity Symposium
Series/Ned Week 2003 program materials.
· Company's name listed on huge white banner
displayed at conference.
· Special announcement of Company's funding
support throughout four-day conference.
· Company's name published in all Education
With Industry (EWI) Intern Instructions Guide
Manuals for 2003 and in future publications as a
past sponsor.
ADVERTISING BENEFITS
· One 1/4 Page ad in Conference Program
.]ourna[. (Please send camera-ready ad)
· Direct access to minority business enterprises
(NBEs) through statewide advertising and through
the Business Opportunity Exposition.
CONFERENCE REGISTRATION
· Five (5) full registrations.
· 10' x 10' Exhibit Booth.
· Ecumenical Power Prayer Breakfast Table that
seats ten (10), Friday, June 6, 2003.
· Five (5) additional tickets for Gala Reception,
Friday, June 6, 2003.
· Business Awards Banquet Table that seats ten
(10) Friday, .June 6, 2003.
NETWORKING BEN EF:]:T~;
· A list of all conference attendees.
PROMOTIONAL BEN EF1'TS
· Company's name and logo in big bold letters
listed in the Port Arthur/Business Opportunity
Symposium Series/Ned Week 2003 Program
Journal.
· Company's name listed on all Port
Arthur/Business Opportunity Symposium
Series/Ned Week 2003 program materials.
· Company's name listed on huge white banner
displayed at conference.
· Special announcement of Company's funding
support throughout three-day conference.
· Company's name published in all Education
With l'ndustry (EW[) Intern Instructions Guide
Manuals for 2003 and in future publications as a
past sponsor.
ADVERTISING BENEFITS
· Direct access to minority business enterprises
(MBEs) through statewide advertising and through
the Business Opportunity Exposition.
· ./· One Half-Page ad in Conference Program
-lournal. (Please send camera-ready ad)
CONFERENCE REGISTRATION
· Ten (10) full registrations.
· 10' x 20' Exhibit Booth.
· International Summit Luncheon Forum Table
that seats ten (10).
Thursday, June 5, 2003
· Ecumenical Power Prayer Breakfast Table that
seats ten (10), Friday, June 6, 2003.
· Ten (10) additional tickets for Gala Reception,
Friday, June 6, 2003.
· Business Awards Banquet Table that seats ten
(10), Friday, June 6, 2003.
NETWORKING BEN EFI'TS
· A list of all conference attendees.
· Conduct workshop by c6mpany staff.
PROMOTIONAL BENEFITS
· Company's name and logo in big bold letters
listed in the Port Arthur/Business Opportunity
Symposium Series/Med Week 2003 Program
.Journal.
· Company's name listed on all Port
Arthur/Business Opportunity Symposium
Series/Med Week 2003 program materials.
· Company's name listed on huge white banner
displayed at conference.
· Special announcement of Company's funding
support throughout four-day conference.
· Company's name published in all Education
With Industry (EWI) Intern Instructions Guide
Manuals for 2003 and in future publications as a
past sponsor.
ADVERTISING BENEFITS
· Company logo printed in all advertising.
· Direct access to minority business enterprises
(MBEs) through statewide advertising and through
the Business Opportunity Exposition.
· One Half-Page ad in Conference Program
.lournal. (Please send camera-ready ad)
CONFERENCE REGISTRATION
· Fifteen (15) full registrations.
· 10' x 20' Exhibit Booth.
· International Summit Luncheon Forum Table
that seat ten(10) Thursday, June 5, 2003.
· International Business Forum Dinner Table that
seat ten(10) Thursday, .]une 5, 2003.
· Two (2) Ecumenical Power Prayer Breakfast
Tables that seat ten (10), Friday, .June 6, 2003.
· Business Luncheon Forum Table that seat ten
(10), Thursday, ]une 5, 2003.
· Ten (10) additional tickets for Gala Reception,
Friday, 3une 6, 2003.
· Business Awards Banquet Table that seats ten
(10) Friday, June 6, 2003.
NETWORKING BENEFITS
· A list of all conference attendees.
· Conduct workshop by company staff.
· Special mailer on sponsor's stationery to
announce workshop.
· Greetings letter from sponsor's CEO & photo in
Program ]ournal.
PROMOT:[ONAL BENEFITS
· Company's name and logo in big bold letters
listed in the Port Arthur/Business Opportunity
Symposium Series/Ned Week 2003 Program
Journal.
· Company's name listed on all Port
Arthur/Business Opportunity Symposium
Series/Ned Week 2003 program materials.
· Company's name listed on huge white banner
displayed at conference.
· Special announcement of Company's funding
support throughout four-day conference.
· Company's name published in all Education
With Industry (EW[) [ntern ]'nstructions Guide
Manuals for 2003 and in future publications as a
past sponsor.
ADVERTT$1;NG BENEFITS
· One Full-Page ad in Conference Program
]ournal. (Please send camera-ready ad)
· Direct access to minority business enterprises
(MBEs) through statewide advertising and through
the Business Opportunity Exposition.
· Full color inside back cover ad.
CONFERENCE REGTSTRAT]'ON
· Twenty (20) full registrations.
· 10' x 20' Exhibit Booth.
· International Summit Luncheon Forum Table
that seat ten(Z0) Thursday, June 5, 2003.
· ~'nternational Business Forum Dinner Table that
seat ten(10) Thursday, June 5, 2003.
· Two (2) Ecumenical Power Prayer Breakfast
Tables that seat ten (10), Friday, June 6, 2003.
· Business Luncheon Forum Table that seat ten
(10), Thursday, June 5, 2003
· Twenty (20) additional tickets for Gala
Reception, Friday, June 6, 2003.
· Two (2) Business Awards Banquet Tables that
seat ten (10), Friday, June 6, 2003.
N ETWORK~'NG BENEFTTS
· A list of all conference attendees.
· Conduct workshop by company staff.
· Special mailer on sponsor's stationery to
announce workshop.
· Greetings letter from sponsor's CEO & photo in
Program Journal.
PROMOTTONAL BENEF]:TS
· One TV Show Appearance.
"Company's name and logo in big bold letters
listed in the Port Arthur/Business Opportunity
Symposium Series/Ned Week 2003 Program
Journal.
· Company's name listed on all Port
Arthur/Business Opportunity Symposium
Series/Ned Week 2003 program materials.
· Company's name listed on huge white banner
displayed at conference.
· Special announcement of Company's funding
support throughout four-day conference.
· Company's name published in all Education
With Industry (EWI) Intern l'nstructions Guide
Nanuals for 2003 and in future publications as a
past sponsor.
ADVERTZSTNG BENEFI'TS
· One Half-Page ad in Conference Program
.lournal. (Please send camera-ready ad)
· Full color outside back cover ad.
CONFERENCE REGI'STRA, T:[O N
· Twenty (20) full registrations.
· 20' x 20' Exhibit Booth.
· International Summit Luncheon Forum Table
that seat ten(10) Thursday, .June 5, 2003
· International Business Forum Dinner Table
that seat ten(10) Thursday, June 5, 2003.
· Two (2) Ecumenical Power Prayer Breakfast
Tables that seat ten (10), Friday, June 6, 2003.
· Two (2) Business Luncheon Forum Table that
seat ten (10), Thursday, June $, 2003.
· Twenty (20) additional tickets for Gala
Reception, Friday, June 6, 2003.
· Two (2) Business Awards Banquet Tables that
seat ten (10) each, Friday, June 6, 2003
N ETWORK~[NG BEN EFI'T$
· A list of all conference attendees.
· Conduct workshop by company staff.
· Special mailer on sponsor's stationery to
announce workshop.
· Greetings letter from sponsor's CEO & photo in
Program .Journal.
PROI~OTIONAL BENEFITS
· One TV Show Appearance.
· Company representative has a choice of being
or choosing a keynote speaker.
· Company's name and logo in big bold letters
listed in the Port Arthur/Business Opportunity
Symposium Series/Ned Week 2003 Program
.lournal.
· Company's name listed on all Port
Arthur/Business Opportunity Symposium
Series/Ned Week 2003 program materials.
· Company's name listed on huge white banner
displayed at conference.
· Special announcement of Company's funding
support throughout four-day conference.
· Company's name published in all Education
With Industry (EWI) Intern Instructions Guide
Nanuals for 2003 and in future publications as a
past sponsor.
ADVERTZSZNG BENEFZTS
· One Full-Page ad in Conference Program
3ournal. (Please send camera-ready ad)
· Full color outside back cover ad.
CONFERENCE REGISTRATION
· Twenty (20) full registrations.
· 20' x 20' Exhibit Booth.
· International Summit Luncheon Forum Table
that seat ten(10) Thursday, June 5, 2003.
· International Business Forum Dinner Table that
seat ten(10) Thursday, June 5, 2003.
· Two (2) Ecumenical Power Prayer Breakfast
Tables that seat ten (10), Friday, .lune 6, 2003..
· Business Luncheon Forum Table that seat ten
(10), Thursday, .lune 5, 2003.
· Twenty (20) additional tickets for Gala
Reception, Friday, .lune 6, 2003.
· Business Awards Banquet Table that seats ten
(10), Friday, .~une 6, 2003.
NETWORKING BENEFITS
· A list of all conference attendees.
· Conduct workshop by company staff.
· Special mailer on sponsor's stationery to
announce workshop.
· Greetings letter from sponsor's CEO &, photo in
Program -~ournal.
SPECTAL EVENTS SPONSORSH!
WEDNESDAY, June 4, 2003
· Port Arthur BOSS Challenger Open Golf Tournament,
7:00 a.m. Registration, 8:00 a.m. Tee Time
·
·
· Open
·
·
·
·
Pleasure Island Golf Course
Attendance Goal: 75-100
Sponsorship fee: $3,500.00
lng Cabana Luau Poolside Reception
Holiday Inn Park Central
Attendance Goal: :150-200
Reception 6:30 p.m.-:10:00 p.m.
Sponsorship fee: $5,000.O0
PS
THURSDAY, June 5, 2003
· Opening Plenary Continental Breakfast
8=00 a.m.-8:45 a.m.
· Holiday Inn Park Central
· Attendance Goal: 100-150
· Sponsorship fee: $2~000
· :~nternational Summit Luncheon Forum
12:15 p.m.-2:00 p,m,
· Holiday Inn Park Central
· Attendance Goal: 150-200
· Sponsorship fee: $5,500.00
· :International Summit Festival · Holiday Inn Park Central
· Attendance Goal: 150-200
· Reception, 6:00 p.m.-10:00 p.m.
· Sponsorship fee: $5,000
FRIDAY, .lune 6, 2003
· Business Expo &. Ecumenical Power Prayer Breakfast
8:30 a.m.-:~0:00a.m.
· Port Arthur Civic Center
· Sponsorship fee: $2,500
FRIDAY, June 6, 2003
· Znternational Business Women's Luncheon Forum
12:15pm-2:00p.m.
· Port Arthur Civic Center
· Attendance Goal: :100-150
· Sponsorship fee: $4,000.00
· Business Awards Banquet
· Holiday Inn Park Central
· Attendance Goal: 150-200
· · V:[P Reception, 6:00 p.m.-7:00 p.m.
· Dinner, 7:00 p.m.-9:30 p.m.
· Sponsorship fee: $6,500
· Two (2) Workshop Coffee Breaks: $:L,000.
· Two (2) Expo Coffee Breaks: $1,000.
Confirmation Deadline:
February 28, 2003
Phone:
(409) 983-8107
1-800-322-0447
Fax: (512) 442-8216
YES!
I WOULD LIKE TO BECOME A
SPONSOR OF THE PORT
ARTHUR/BUSINESS OPPORTUNITY
SYMPOSIUM SERIES/MED WEEK 2003
Company Name:
Address:
city_.
Phone:
Fax:
7TD;
Emaih
$15,000.00
$10,000.00
$7,500.00
$5,000.00
$3,500.00
$2,500.OO
$2,000.00
Mail TO:
che~ payable to:
Texas Association of Minodty Business
Enteq~rtses
P.O. Box 6206
Austin, TX 78762-6206
Wednesday, 3une 4, 2003
· PA/Boss Challenger Open Golf Tournament
· Sponsorship fee: $3,500
· Host:
· Cabana Luau Poolside Reception
· Sponsorship fee: $5,000
Host:
Thursday, 3une S, 2003
· Opening Plenary Continental Breakfast
· Sponsorship fee: $2,000
Host:
· International Summit Festival
· Sponsorship fee: $5,00
Host:
a[
Friday, 3une 6, 2003
· Business Expo Power Breakfast
· Sponsorship fee: $2,500
Host:
· International Business Women's Luncheon
· Sponsorship fee: $4,000
Host:
Friday, 3une 6, 2003 (Continued)
· Awards Banquet
· Sponsorship fee: $6,500
Host:
· VIP Gala Reception
· Sponsorship fee: $2,500
Host:
· Two (2) Workshop Coffee Breaks: $1,000
I Two (2) Expo Coffee Breaks: $1,000
Type
Back Cover
Back Cover
:inside Front Cover
:inside Back Cover
Full Page
::[/2 Page Horiz.
1/2 Pg. Vertical
1/4 Page
::L/8 Page
Size Color Cost
7"x 10" Full Color $2,500
7" x 10" Black & White $2,000
7" x 10" Black & White $1,500
7" x 10" Black & White $1,000
7" x 10" Black & White $300
7" x 5" Black & White', $200
3.75" x 10" Black & White $200
3.75" x 5" Black & White $150
Bus. Card Black & White $75
Print run of 3,000 · Prices subject to change
Send camera-ready work to:
PORT ARTHUR/BOSS/MED WEEK 2003 · P.O. Box 1222
Port Arthur, Texas 77641
512/322-0:L77 800/322-0447 Fax: 512/442-8216
paboss@tmboc.com
Camera-ready ads must be received by TAMBE no later than _luly 0:[, 2003
Artwork must conform to the size specifications outlined above.
The production of camera-ready ads can be obtained for an additional cost of
$100.
Design services are available for a minimal charge, Call for quotes.
