HomeMy WebLinkAboutF. MAGAZINE SUBSCRIPTION SERVICE - 2009 LIBRARY PERIODICALSCity of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT: Page
11/11/08 NUMBER Award of Bid for Calendar Year 2009 Library Periodicals 1 of 2
RECOMMENDATION:
The Library Department recommends that Magazine Subscription Service Agencv, of
New Port Richey, FL, be awarded the bid to provide magazine subscriptions to Port- Arthur
Public Library during calendar year 2009 at a cost of $5,432.76. Funding is available in
account 001-1403-551.47-02 (Library Periodicals) FY 2009.
BACKGROUND:
Bids were opened on.Wednesday, November 5, 2008 at 3 p.m. Four vendors
responded to the request for bid:
Bid Amount
MAGAZINE SUBSCRIPTION SERVICE AGENCY $ 5,432.76
POPULAR SUBSCRIPTION SERVICE $ 6,248.99
EBSCO INFORMATION SERVICES $ 7,394.09 . ,
W. T. COX SUBSCRIPTIONS INC $ 6,439.10
199 titles were placed for bid this year, compared with 185 last year. The additional
titles are primarily composed of substitutes for children's titles which ceased publication last
year. Last year's winning bid by Magazine Subscription Service Agency was for $4,407.01.
The low bidder, Magazine Subscription Service Agency, has provided satisfactory service for
the Port Arthur Public Library for the past 3 years.
BUDGETARY/FISCAL EFFECT:
Funds are budgeted in 001-1403-551.47-02 (Library Periodicals) to cover award of bid.
PREPARED BY DISPOSITION BY COUNCIL PROCESSED
By
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SECRETARY
APPROVED BY ~ ~ ]APPROVE - [ j OTHER (DESCRIBE)
CITY MANAGER Date
.Award of Bid for.Calendar Year 2009 Library Periodicals 11/11/08 .Page 2 ot2
STAFFING/EMPLOYEE EFFECT:
..Use of a jobber for .handling subscriptions saves an enormous amount of staff time
.compared to dealing with individual publishers.
SUMMARY:
The Library recommends that the bid for Port Arthur Public Library periodical subscriptions
.for calendar year 2009 be awarded to Mastazine Subscriation Service Agencv, of New Port
Richey, FL, in the amount of $5,432.76.
RECOMMEND APPROVAL: CERTIFIED FOR AVAILABILITY OF FUNDS:
se Ma z Rebecca Underhill
Library Director. Assistant. City Manager-/.Administration
Shawna Tubbs
Purchasing Manager