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Home My WebLink AboutC. MARTIN ASPHALT - MATERIALS USED FOR 2008 STREETS PROGRAMCITY OF PORT ARTHUR, TEXAS MAYOR and CITY COUNCIL COMMUNICATION DATE REFERENCE SUBJECT:.Authorizing payment to Martin Asphalt for PAGE NUMBER materials used for the 2008 City Streets Program. Ciry of l l NOV O8 - 401-1203-531.86-00 port Arthur Public Works Operations Center l~ - RECOMMENDATION The Public: Works Department recommends that the City Council approve the payment of invoices for materials that were used for the-2008 City Streets and CDBG Programs.'CRS-2 emulsion was purchased. from Martin Asphalt in the amount of $12,231.00. BACKGROUND '. -The City of Port Arthur Public Works Streets Division has repeatedly advertised for-bids for a contract for the purchase of asphalt, oil, and emulsions. Because the only-bidders were unable to provide our materials as needed, Martin Asphalf was contacted. 'This was done to prevent unnecessary delays "in City streets and _CDBG projectsr Purchasing has rebid these items, and are recommending Martin Asphalt for. this contract on this Council agenda. VENDOR NAME . INVOICE PRICE `Martin Asphalt 250781 $ 2,448.00 - P.O. Box 3078 - 250783 $ 2,886.75 Houston, TX :77253-3078. 250784 `. $ 1;116.00 . -713-350-6800 :251217 $ 1,640.25 , . _.251518 ..:_ _ $,1,712.25 251526 $ 2,427.75 - Total ` ' $12,231.00 BUDGETARY/FISCAL EFFECT _ Funds for the purchase of this material are available in the FY2008 Streets Program Fund-001-1203- ...531.86-00/Ol. ...EMPLOYEE/STAFF EFFECT None.:.: ..SUMMARY `The Public^Works Department recommends that the City Council approve-the payment of invoices from Martin Asphalt for the purchase of-CRS-2 emulsion in-the amount of $12,231.00. The funds are .available in account number :001-1203-531:86-00/O1: This- material was, purchased for the Streets. Division to properly complete their current Street Projects. - ~t2. Ross E. Blackketter, P.E. - Rebecca Underhill, CPA .Director of Public Works Asst. City Manager/Administration ~S/ ~~r~. ~1, 1~.~/ Shawna Tubbs Purchasing Manager PREPARED BY: JACload DISPOSITION BY COUNCIL: PROCESSED BY: CITY SECRETARY APPROVED BY [ ] APPROVE [ ]OTHER (Describe) C[TY MANAGER ~ - ~ DATE - - NOV-11-2008 04:23P FROM: r'N__ Prod_ u_ a dba MARTIN ASPHALT COMPANY PORT NECHES D~~I a ~ ~~~ ~~ 1~ 70:9838294 C. P:1 S ~ CITY OF PORT ARTHUR R M MARTIN ASPHALT COMPANY ~ P.O.,HOX 1089 T ACCOUNTS RECEIVABLE DEPT. T ACCOUNTS PAYABLE ~P.O. BOX. 3078 o PORT ARTHUR TX 77641 - p HOUSTON TX 77253-3078 108 GAI 12107 ' CRS - 2 EMULSION ~9n(G,~ CL~ I~R ~Ro ~" F C? Ool-1x03-53t-9h.o0 i o 88 Ga z. 2.2500 2,448.( PLEASE SEE REVERSE SIDE FOR IMPORTANT TERMS AND COND[I10NS A FINANCE CHARGE OP 1 1/2% PER MONTH, WHICH 19 A PERCENTApE OF 1B% PER YEAR, - MAY 8E CHARGED ON AlL INVOICES NOT PAID WITHIN THE TERMS SHOWN ON THIS INVOICE: AMOUNT DUEII~ 2,448.00 PLEASE RETURN THIS STUB WITH REMITTANCE . _'~_~ Product Sales, LSL.C. dba MARTIN ASPHALT COMPANY s O CITY OF PORT ARTHUR D P.O. BOX 1089 ACCOUNTS PAYABLE T PORT ARTHUR TX 77641 D DUE DATE REMITTO ~ 10/31/2008 MARTIN-ASPHALT COMPANY ACCOUNTS RECEIVABLE DEPT. P.O. BOX 3078 HOUSTON TX 77253-3078 ~vuv-11-2ba8 04:23P FROM: >--^ ~.~N,_ r duct Saies L.L.C. dba MARTIN ASPHAL MPANY ~a"Q~~~ PORT NECHES ~~ ~ i ~~ '~. ~ R o CITY OF PORT ARTHUR M MARTIN ASPHALT COMPANY ~ P.O. BOX-1089 T ACCOUNTS RECEIVABLE DEPT.. ~ P.O. BOX 3076 ACCOUNTS PAYABLE p PORT ARTHUR TX 77641 o HOUSTON TX 77253-307a ~' ~' s ~,,. 128p GAI 12107 I CRS - 2 EMULSION PROJECT ~~~- STREET DIVISION 001-1203-531. SL. 2.2500 2,8 I 1 I PLEASE SEE REVERSE SIDE FOR IMPORTM7C TERMS AND CONDITIONS.I A FINANCE CHARGE OF 7 1/2% PER MONTH, WHICH IS A PERCENTAGE OF 78% PER YEAR, AMOUNT DUE~~~~- MAV BE CHARGED ON AlL INVOICES NOT PAio WITHIN THE TERMS SH6WN ON THIS INVOICE. 2 , 8 PLEASE RETURN TFiiS STUB WITH REMfTTANCE i ~~ IS c LO ITR i ,em •w ep m. ~~ G ~ ~~,e s J mm~in I a,d. ~~~ ` Product Sales, L.L.C. dba MARTIN ASPHALT COMPANY S 0 0 T O DUE DATE lo/31/zoos REMITTO v 70:9838294 P.2 CITY OF PORT ARTHUR MARTIN ASPHALT COMPANY P.O. BOX 1089 ACCOUNTS RECEIVABLE DEPT. ACCOUNTS PAYABLE P.O. BOX 3078 PORT ARTHUR TX 77641 HOUSTON TX 77253-3078 NUV-11-2VJLRi 144:24P FROM: Product Sales, L.L.C. dbd MARTIN A PHALT COMPANY ~J3 D I ~. PORT NECHES II/ 5 0 0 T O ^ 70:9838294 P.3 16991 X10 2so7 ~ 1-016991 10/31/2008 283 3 1, 116 ~ ri ti . `~ ~D PLEASE RETURN THIS STUB WITH REMITTANCE ,~~~~_~ Product Sales, L.L.C. DUE DATE REMITTO ~ 10/31/2008 i dba MARTIN ASPHALT COMPANY ~ S CITY OF PORT ARTHUR MARTIN ASPHALT COMPANY I ~ P.O. BOX 1089 ACCOUNTS RECEIVABLE DEPT. ~ ACCOUNTS PAYABLE. P.O. BOX 3078 ~~ a PORT ARTHUR TX 77641 HOUSTON TX 77253-3078 i - I I PLCiADC JC:GItCV GItJG JWG CVrtlmrvrt~mvi ,c+urao `v... ....,...,....,....I , _ I A FINANCE CHARGE OF 1 f{2% PER MONTH, WHICH IS A PERCENTAGE OF 18% PER YEAR, MAY BE CHARGED ON ALL INVOICES NOT PAID WITHIN THE TERMS SHOWN ON THIS INVOICE. AMOUNT DU EII~• 1 , 116 . 16991 10/01/2008 250784 1,116.00 R CITY OF PORT ARTHUR ei MARTIN ASPHALT COMPANY P.O. BOX 1089 T ACCOUNTS RECEIVABLE DEPT. ACCOUNTS PAYABLE P.O. BOX 3078 PORT ARTHUR TX 77641 p HOUSTON TX 77253-3078 rvw-1l-Cbbis J4:~4F' rh7]M: ,~ :~ _ Product Sales, L.L.C. c, (((~1 dbae 'INiASPHALT COMPANY ~~~`i~ Glii I ~ PORT NECHES I 70:9838294 P.5 S R O CITY OF PORT ARTHUR ~ MARTIN ASPHALT COMPANY D P.O. BOX 1089 T ACCOUNTS RECEIVABLE DEPT. ACCOUNTS PAYABLE P.O. BOX 3078 o PORT ARTHUR TX 77641 TT O HOUSTON TX 77253-3078 e llpp t-. ~ _. m ~~ CG i ~(i~J l~pl $F (mss $~` w <r 6-- l.. ~ aodu anna PLEASE RETURN THIS STUB WITH REMITTANCE r '~_ Product Sales, L.L.C. r dba MARTIN ASPHALT COMPANY s O puUtl o lpnn ,T ~`-, O CITY OF PORT ARTHUR P.O. BOX 1089 ACCOUNTS PAYABLE PORT ARTHUR TX 77641 MARTIN ASPHALT COMPANY ACCOUNTS RECEIVABLE DEPT. P.O. BOX 3078 HOUSTON TX 77253-3078 DUE DATE REMITTO ~ 11/14/2008 A FINANCE CHARGE OF 1 1/2% PER MONTH, WHICH IS A PERCENTAGE OF 1B% PER YEAR, MAV BE CHARGED ON ALL INVOICES NOT PA10 WffHIN THE TERMS SHOWN ON THIS INVOICE AMOUNT DUEI~~- 1, 6 4 ~- ~v ~~ ~ ~~. ~ Op PORT NECHES lO~ ~.~,..-.i-~neio rw:c~r rKUl9: 70:9838294 P.6 ' S R ~ CITY OF PORT ARTHUR M MARTIN ASPHALT COMPANY o P O BOX 1089 T ACCOUNTS RECEIVABLE DEPT. . . ACCOUNTS PAYABLE P.O. BOX 3078 . 4 - PORT ARTHUR TX 77641 o HOUSTON TX 77253-3078 ~ I ~i~ ~ ~ ~ ~ R fi' CU 0353 0 ~ ~~ ~ • ~ 76 GA 12107 CRS - 2 EMULSION 2.250 1,712 ,, JECT PRO STREET DIVISION 001-1203-531 ~~ • ~ !' ~ I I I .PLEASE SEE REVERSE SIDE FOR IMPORTANT TERMS AND CONDP170NS.I A FINANCE CHARGE OF 1 1/2% PER MONTH, WHICH IS A PERCENTAGE OF 18% PER YEAR, ' n n1 _ MAY 8E CHARGED ON ALL INVOICES NOT PAID WITHIN THE TERMS SHOWN ON THIS INVOICE. AMOUNT DUEI~~~- 1 ~ 712 PLEA6E RETURN THIS STUB WITH REMITTANCE ~' ~'~_~ Product Sales, L.L.C. DUE DATE '~, uul A A, >a f _ Product Sales, L.L.C. dba I ASPHALT COMPANY ~ V REMITTO ~ 11/14/2006 dba MARTIN ASPHALT COMPANY o CITY OF PORT ARTHUR MARTIN ASPHALT COMPANY ~ P.O. BOX 1089 ACCOUNTS RECEIVABLE DEPT. D ACCOUNTS PAYABLE P.O. BOX 3078 T PORT ARTHUR 7X'77641 HOUSTON TX 77253-3078 O Ivu~-11-2908 04:24P FROM: rt Product Sales 11~~ , L.L.C. r .dba TIN ASPHALT COMPANY 17 I s 0 L D t 0 ,. t ~ `a0~~~ PORT NECHES ~ Q ~ o a 3i CITY OF PORT ARTHUR P.O. BOX 1089 ACCOUNTS PAy,~LE PORT ARTHUR TX .77641 .~~~^- 70:9838294 P.4 E M MARTIN ASPHALT COMPANY T ACCOUNTS RECEIVABLE DEPT, r p•O• HOX 3078 HOUSTON TX 77253-3,078 107 GA 12107 CRS - 2 EMULSION ~ -2.250 2,427, STREET DIVISION ~~„~ ~ 1 ~ ~ 110 G 001-.1203-531.3GOa (,~l•6Gt~7Loar ~ $m~b~ A FINANCE CHARGE OF t t PLEASE SEE REVE MAy aE CHARGED ON /~46 PER MONTH RSE SIDE FOR IMPOR•p•A~ ALL INVOICES NOTPg1p~ICH IS q pEgCENTAGE OF te% PER YEAR ~RA1S AND CONDiffOMS. WRNIN THE TERMS SHOWN ON THIS INVOICE.- , I'LEgSE AMOUNT DIJEIUy RETURN THIS STUB WITH REMITTANCE 2~ 427' 75 -~N= E'~oduct Sales L.L.C. D dba MARTIN ASPHALT COMPANY • ~ CITY OF PORT ARTHUR ° p•O• HOX 1089 i ACCOUNTS pAy~LE O PORT ARTHUR TX 77641 -DUE DgTE REMITTO ~ 11 14 / /20D8 MARTIN ASPHALT COMPANY ACCOUNTS RECEIVABLE DEPT.. P.O. BOX 307g HOUSTON TX 77253-3078 n er p0