HomeMy WebLinkAboutPR 21963: LAKESHORE DERIVE ROADWAY RECONSTRUCTION PROJECT PHASE 3 & 4. CHANGE ORDER #1 REQUESTING ADDITIONAL CALENDAR DAYS. PROJECT NO. ST1P44 City of
titnrf rlltu _
T
www.Po rtArth u rTx.gov
INTEROFFICE MEMORANDUM
Date: June 15, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21963: Lakeshore Drive Roadway Reconstruction Project Phase 3 &4. Change Order
#1 Requesting additional calendar days. Project No. ST1P44.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to accept Change Order No. 2, which
increases the contract number of calendar days by 68 days changing the original completion date from
May 23, 2021 to the new completion date of July 30, 2021.
Background:
Pursuant to Resolution No. 20-148, Elite Contractors & Equipment, LTD (Contractor) of Kirbyville,
Texas was awarded the Lakeshore Drive Roadway Reconstruction Project Phase 3 & 4 in the amount
of $2,599,396.00. The Contractor is requesting 68 additional calendar days due the COVID-19,
inclement weather, gas and electrical utility delays and water line delays.
Budget Impact:
There is no budget impact associated with Change Order#1.
Recommendation:
It is recommended that the City of Port Arthur's City Council authorize the City Manager to approve
PR21963 for Change Order No. 1, that changes the original contract completion date by 68 days, from
May 23, 2021 to the new contract completion date of July 30, 2021.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No. 21963
06/14/2021 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN
THE CITY OF PORT ARTHUR AND ELITE CONSTRUCTION &
EQUIPMENT, LTD OF KIRBYVILLE, TEXAS FOR THE
LAKESHORE DRIVE ROADWAY RECONSTRUCTION PROJECT
PHASE 3 & 4 THAT ADDS 68 CALENDAR DAYS TO THE
ORIGINAL CONTRACT COMPLETION DATE OF MAY 23, 2021
TO THE NEW COMPLETION DATE OF JULY 30, 2021. THERE IS
NO BUDGETARY IMPACT.
WHEREAS, pursuant to Resolution No. 20-148, the City of Port Arthur City Council
awarded a contract for the Lakeshore Drive Roadway Reconstruction Project Phase 3 &
Phase 4 with a projected budgetary impact of $2,599,396.00 with a contract term of 300
days to Elite Contractors & Equipment, LTD of Kirbyville, Texas ; and,
WHEREAS, Elite Contractors & Equipment, LTD of Kirbyville, Texas has indicated
that there were delays on the project associated with COVID-19, inclement weather, gas
and electrical utility delays and water line delays; and,
WHEREAS, proposed Change Order No. 1 is submitted to the contract by Elite
Contractors & Equipment, LTD of Kirbyville, Texas for the addition of 68 calendar days
changing the original contract completion date from May 23, 2021 to the new contract
completion date of July 30, 2021, see Exhibit A; and,
WHEREAS, approval of Change Order No. 1 is herein deemed an appropriate
action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR No. 21963
6/14/2021 mje
Page 2 of 3
THAT, Change Order No. 1 is herein approved and the City Manager is authorized
to execute said Change Order No. 1 to the contract between the City of Port Arthur and
Elite Contractors & Equipment, LTD of Kirbyville, Texas for the addition of 68 calendar
days; and,
THAT, Change Order No. 1, submitted by Elite Contractors & Equipment, LTD of
Kirbyville, Texas will change the original contract completion date from May 23, 2021 to
the new contract completion date of July 30, 2021; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of
A.D. 2021 at a meeting of the City of Port Arthur, Texas by the
following vote: Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 21963
6/14/2021 mje
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Ti eno Ronald Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
kC.A, noAA__,„7-)
Kandy Daniet
Interim Director of Finance
Alberto Elefano
Director of Public Works
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
a e
CITY OF PORT ARTHUR
DATE: June 1,2021
PROJECT: LAKESHORE DRIVE PHASE 3 AND 4 ROADWAY RECONSTRUCTION
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: ELITE CONSTRUCTION AND EQUIPMENT
CHANGE ORDER NO.: 01
THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENTS ARE HEREBY MADE:
Add/Delete Construction Items and/or quantities to the Contract and Revise Contract time with possible additional inclement weather if incurred:
Item New Original Unit
Item Code Description Unit New Quantity Amount
No. Item Quantity Price
PAVING AND DRAINAGE
DEDUCTION
16 666-003 4"Reflectorized Pavement Markings(W)TY 1 LE 5209.00 - $2.00 S10,418.00
17 678-002 Paving Surface Prep(4") LF 5209.00 - $0.50 $2,604.50
18 666-004 Pavement Sealer for(4")Markings LF 5209.00 - $0.50 $2,604.50
31 465-002 Large Type C Inlets CL A EA 9.00 1 $4,500.00 $36,000.00
48 10000-001 Supplemental Cost LS 1.00 0.630286 $500,000.00 S184,857.00
TOTAL AMOUNT DEDUCTED $236,484.00
ADDITION
4 247.001 6"Flexible Base SY 470.00 568.00 $45.00 $4,410.00
8 340.001 2"HMAC Pavement TN 40.50 51.20 $420.00 $4,494.00
9 529.001 Concrete Curb and Gutter for asphalt Transition LF 220.00 270.00 $100.00 $5,000.00
19 530-001 4"Thick Concrete Draiveway(CL A) SY 1606.00 2400.00 $70.00 $55,580.00
30 465-001 Standard Type C Inlets CL A EA 20.00 30.0D $3,500.00 $35,000.00
32 465.003 Junction Box CL A EA 2.00 10.00 $16,500.00 $132,000.00
TOTAL AMOUNT ADDED S236,484.00
UTILITIES
DEDUCTION
TOTAL AMOUNT DEDUCTED $0.00
ADDITION
TOTAL AMOUNT ADDED $0.00
TOTAL AMOUNT ADDED TO CONTRACT $0.00
CHANGE ORDER TOTAL AMOUNT ADDED
ORIGINAL CONTRACT AMOUNT: $2,599,396.00
NET FROM PREVIOUS CHANGE ORDERS: $2,599,396.00
TOTAL AMOUNT OF THIS CHANGE ORDER: $0.00
PERCENT OF THIS CHANGE ORDER: 0.00%
TOTAL PERCENT CHANGE ORDER TO DATE: 0.00%
NEW CONTRACT AMOUNT: S2,599,396.00
NUMBER OF ORIGINAL CONTRACT DAYS 300
TOTAL NUMBER OF INCLEMENT WHEATER DAYS INCLUDED IN CONTRACT -30
TOTAL AMOUNT OF UTILITY DELAYS ADDED BY THIS CHANGE ORDER(Gas and Electrical) 45
TOTAL AMOUNT OF WATER LINE DELAYS ADDED BY THIS CHANGE ORDER 14
TOTAL,NUMBER OF INCLEMENT WEATHER DAYS THIS CHANGE ORDER 39
TOTAL NUMBER OF DAYS REQUESTED THIS CHANGE ORDER 68
ORIGINAL CONTRACT START DATE July 27,2020
REVISED CONTRACT COMPLETION DATE July 30,2021
TY Digitally signed by Troy Whitehead
roy ON.nFRoy Whrtehead,w$R,ou,
emalMwhaeheadO,pi<ng.no n,
ACCEPTED BY: PREPARED BY: Whitehead Fw
Oale:2021 L6.e115:G2:11-05'00'
ELITE CONT TORS %CN D-CEQUU(IIIPMENT SCHAUMBURG&POLK,INC.
APPROVED BY: C
HASSAN SIIOMALZADEH,P.E. ALBERTO ELEFANO,P.E.
CITY ENGINEER PUBLIC WORKS DIRECTOR
ATTESTED BY:
RON BURTON CLIFTON WILLIAMS,CPBB