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Home My WebLink AboutPR 22008: CONTRACT WITH SETEX FOR THE CONSTRUCTION OF A SPRAY PARK, SOCCER FIELD AND VOLLEYBALL COURT AT 5200 7TH STREET (FORMER LAKEVIEW POOL) www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 14, 2021 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R. 22008—Contract with SETEX Facilities and Maintenance for the Construction of a Spray Park, Soccer Field and Volleyball Court at 5200 7th Street(Former Lakeview Pool) Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22008 authorizing the City Manager to execute a contract with SETEX Facilities and Maintenance, LLC of Beaumont, Texas for the construction of a spray park, soccer field and volleyball court at 5200 7th Street(former Lakeview Pool) in the projected budgetary amount of$877,688.86. Background: Lakeview Pool was acquired by the City of Port Arthur during the 1970's through annexation from a fully independent suburban community. For many years, the Parks and Recreation Department has done various repairs to the pool that includes replacing drainage pipes, replacing the pumps, constant fence repairs, replacing the chlorinator, repairing various leaks and replastering of the pool. A community meeting was held on September 5, 2019,to gather input from citizens regarding a proposed design of the Lakeview Pool area. The existing Lakeview Pool will be demolished, and a spray park will be built in that area. In addition to the spray park, there will also be a soccer field, sand volleyball court and other improvements that will aid in the revitalization of that area. Budget Impact: Funding in the projected budgetary amount of $877,688.86 is available for this purpose in Account Number 307-25-067-8525-00-10-000 Project Number PR30003. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Recommendation: It is recommended that the City Council approve P.R.No. 22008 authorizing the City Manager to execute a contract with SETEX Facilities and Maintenance, LLC of Beaumont, Texas for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (former Lakeview Pool) in the projected budgetary amount of$877,688.86. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R.No.22008 6/14/2021 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SETEX FACILITIES & MAINTENANCE, LLC OF BEAUMONT, TEXAS, THROUGH CHOICE PARTNERS COOPERATIVE PURCHASING PROGRAM CONTRACT NUMBER 20/017MR-17 FOR THE CONSTRUCTION OF A SPRAY PARK, SOCCER FIELD AND VOLLEYBALL COURT AT 5200 7TH STREET (FORMELY LAKEVIEW POOL) IN THE PROJECTED BUDGETARY AMOUNT OF $877,688.86; FUNDING AVAILABLE IN ACCOUNT NUMBER 307-25-067-8525-00-10-000 PROJECT NUMBER PR30003 WHEREAS, Lakeview Pool is over 50 years old and has severe maintenance issues; and, WHEREAS, the Parks and Recreation Department has performed various repairs on the pool, but it is extremely expensive to maintain; and, WHEREAS, a community meeting was held on September 5, 2019, to get input from the community on the design of the Lakeview Pool area; and, WHEREAS, the SETX Facilities and Maintenance, LLC of Beaumont, Texas has a cooperative purchasing program contract with Choice Partners Job Order Contracting (JOC); and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Choice Partners Purchasing Program, a purchasing cooperative, as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 18-445, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Choice Partners Purchasing Program; and, WHEREAS, the City received a proposal, attached as Exhibit "A", from SETEX Facilities and Maintenance, LLC of Beaumont, Texas, for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (former Lakeview Pool), in accordance with the Choice Partners Job Order Contracting (JOC) agreement Texas Contract Number 20/017MR- 17, in the projected budgetary amount of$877,688.86 (a copy of the contract is attached here as Exhibit"B");now,therefore, P. R.No. 22008 6/14/2021 ca BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorized the City Manager to executed, contingent upon final review and approval by the City Attorney, a contract with SETEX Facilities and Maintenance, LLC of Beaumont, Texas, for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (former Lakeview Pool) in the projected budgetary amount of $877,688.86; in substantially the same form as, attached hereto as Exhibit"B". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2021, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: (Mayor) Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary P. R.No. 22008 6/14/2021 ca APPROVED AS TO FORM: Kaj Val Tizeno, Esq. City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager r &LOC op Chandra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Dan' 1 Interim Director of Finance Lib", Clifton Williams, CPPB Purchasing Manager P. R.No. 22008 6/14/2021 ca EXHIBIT "A" SETE FACILITIES 8 MAINTENANCE "Strength in Construction" Mailing Address. P.O. Box 20658 June 15, 2021 Beaumont, Texas 77720-0658 City of Port Arthur 444 Fourth St. IS (409)842-8181 Port Arthur, TX 77641 1 (409)842-2274 setex@setexconstrerction.com Project: "Lakeview Pool Splash Park Pool Demolition and Build-out" setexconstruction.com Subject: "Proposal Final" General Contracting Dear: City of Port Arthur We are pleased to submit our proposal utilizing our 20/017MR-17 Choice Partners JOC Texas Contract based on local CCI and our coefficient of.89. Job Order Contracting Facilities Maintenance Proposal Recap: Commercial • Demo pool and backfill with 60/40 with compaction. • Perform all grade work for footprint of prints provided, form up and pour all Industrial concrete per plans and specs. • Perform all grade work for soccer and volleyball areas and provided and install all needed parts and pieces from specs provided. • Setex to furnish and install all plumbing and electrical per plans and specs Government using existing water tap. • Furnish and install the splash pad per parts and size decided by City Of Port Arthur from Kraftsman. Complete shop drawings will be provided Healthcare once P.O. is issued. • Build new CMU bathroom under provided by others pavilion, Provide, and install all plumbing fixtures per specs, provide and install all division 10 items per specs, Provide and install all lighting per specs. Bathroom will Infrastructure receive an 2x6 joist system with decking and a peel and stick waterproof membrane on the top side to keep moisture from entering bathroom. This bathroom will get new Hvac unit per plans and specs. Corporate • Setex will provide and install Splash pad canopy, Park furniture, Soccer, Volleyball items needed to complete the scope of work per specs. • Setex to provide a small onsite office and video security. • Setex will provide supervision for duration of project and do bi-weekly Education update meetings with city officials. • Keep site clean and tidy Performing Arts Historical ETE FACILITIES&MAINTENANCE "Strength in Construction" Mailing Address: P.O. Box 20658 Beaumont, Texas 77720-0658 03 (409)842-8181 GI (409)842-2274 setex@setexconstruction.com setexconstruction.corn General Contracting Proposal Cost $ 856,281.82 Job Order Contracting Bond (if applicable) $ 21,407.04 Total Price $ 877,688.86 Facilities Maintenance Exclusions: Taxes,Water taps, any and all drainage issues beyond jobsite footprint, unforeseen items beyond specified scope listed above, overtime, and liquidated damages. Pavilion to be Commercial built by Kraftsman (Excluding slab),Asphalt parking lot repairs We estimate approximately hundred-eighty (180) working days to complete upon Industrial material delivery. Government This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm. Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8181 at your convenience to discuss this estimate. Healthcare Infrastructure Respectfully submitted, SETEX Facilities & Maintenance, LLC. Corporate Brian Shipp General Superintendent Education cc: SETEXiIIe 21-0086 Performing Arts Historical