HomeMy WebLinkAboutPR 22009: PROPOSAL WITH HEIL OF TEXAS, REFURBISHMENT OR REPAIR OF THE LOADER ASSEMBLY OF 10 RESIDENTIAL GARBAGE TRUCKS :\
City of ,.
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 14, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 22009—Authorizing the City Manager to execute a proposal with Heil of
Texas of Houston, Texas for the refurbishment or repair of the loader assembly
(python arm) of ten (10) Residential Garbage Trucks.
Introduction:
The intent of this Agenda is for the City Council to authorize the City Manager to execute a
proposal with Heil of Texas of Houston, Texas for the refurbishment or repair of the loader
assembly (python arm) of ten (10) Residential Garbage Trucks for a projected price of
$175,945.63
Background:
The Public Works Solid Waste (Residential Garbage Trucks Division) is responsible for
collecting residential garbage for the City of Port Arthur. The loader assembly is a critical
component of the garbage truck to collect garbage for the City of Port Arthur. Due to the
constant use of the loader assembly, it has started to deteriorate and malfunction. We have
repaired the loader assembly as much as possible but the loader assembly on six (6) of the
Residential Garbage Trucks has reached the end of its useful service life and it is time for them
to be refurbished. On four (4) Residential Garbage Trucks the loader assembly can still be
repaired. These refurbishment and repairs are necessary to be able to collect residential
garbage in a timely manner.
Heil of Texas quoted through BuyBoard Contract No. 599-19 for a projected amount of
$175,945.63 to refurbish and repair ten(10) Residential Garbage Trucks.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Funds are available in Equipment Maintenance, Account number 403-50-310-5318-00-00-
000-
Recommendation:
Approval of P. R. No. 22009, authorizing the City Manager to execute a proposal with Heil of
Texas of Houston, Texas for the refurbishment or repair of the loader assembly (python arm)
of ten (10) Residential Garbage Trucks for a projected price of$175,945.63.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P .R. No . 22009
6-14-21 ace
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT WITH HEIL OF TEXAS OF HOUSTON, TEXAS FOR
THE REFURBISHMENT OR REPAIR OF THE LOADER ASSEMBLY
(PYTHON ARM) OF TEN (10) RESIDENTIAL GARBAGE TRUCKS
THROUGH TEXAS BUYBOARD CONTRACT NO. 599-19 FOR A NOT
TO EXCEED AMOUNT OF $175 , 945 . 63 . FUNDING IS
AVAILABLE IN EQUIPMENT MAINTENANCE, ACCOUNT NUMBER
403-50-310-5318-00-00-000-
WHEREAS , the Public Works Solid Waste (Residential
Garbage Truck Division) is responsible for collecting
residential garbage for the City of Port Arthur; and,
WHEREAS, the loader assembly (python arm) is a critical
component of the garbage truck to collect the garbage for the
City of Port Arthur; and,
WHEREAS, due to the constant use of the loader assembly
for four years, it has started to deteriorate and malfunction;
and,
WHEREAS, the City has repaired the loader assembly as
much as possible but the loader assembly on six (6) of the
Residential Garbage Trucks has reached the end of its useful
life and it is time for them to be refurbished, on four (4) of
the residential garbage trucks the loader assembly can still
be repaired, see Exhibit A, for the trucks to be refurbished
and repaired; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the
Local Government Code, the City may participate in cooperative
programs established by the State Facilities Commission for
the purchase prices established through purchase contracts of
the Commission; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of
Port Arthur entered into an interlocal agreement for
cooperative purchasing with the BuyBoard Cooperative
Purchasing Program; and,
WHEREAS, Heil of Texas has provided a quote through the
BuyBoard Contract No. 599-19 attached in, "Exhibit A", in the
amount of $175, 945 . 63; and,
WHEREAS, the City Council of the City of Port Arthur
finds it to be in the interest of the citizens of Port Arthur
to authorize the City Manager to execute a proposal with Heil
of Texas of Houston, Texas for the refurbishment or repair of
the loader assembly (python arm) of ten (10) Residential
Garbage Trucks for a not to exceed amount of $175, 945 . 63;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Manager is authorized to
execute a proposal with Heil of Texas of Houston, Texas for
the refurbishment or repair of the loader assembly (python
arm) of ten (10) Residential Garbage Trucks for a not to
exceed amount of $175, 945 . 63, attached hereto as Exhibit "A" .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
A. D. , 2021, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote:
AYES :
Mayor:
Councilmembers :
NOES:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Val Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
Alberto Elefano, PE
Director of Public Works
APPROVED AS TO AVALIABILITY OF FUNDS:
elik 14,�
an y aniels Clifton Williams, CPPB
Interim Finance Director Purchasing Manager
Exhibit A
Hell of
rexas Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713)923-7600
To: Port Arthur Delivery:
Unit# Description Labor Parts
2179 Replacement Python Arm;Additional Parts & Labor $ 2,121.60 $ 19,081.48
2180 Replacement Python Arm;Additional Parts & Labor $ 2,121.60 $ 17,093.36
2190 Replacement Python Arm; Additional Parts & Labor $ 2,121.60 $ 16,960.13
2120 Replacement Python Arm;Additional Parts& Labor $ 2,121.60 $ 17,093.36
2195 Replacement Python Arm;Additional Parts& Labor $ 2,121.60 $ 16,960.13
2197 Replacement Python Arm;Additional Parts& Labor $ 2,121.60 $ 19,081.48
2191 Repair of Python Arm- Parts & Labor $ 4,641.00 $ 8,251.86
2194 Repair of Python Arm- Parts& Labor $ 4,641.00 $ 8,385.09
2196 Repair of Python Arm - Parts& Labor $ 4,641.00 $ 8,251.86
2192 Repair of Python Arm- Parts& Labor $ 4,641.00 $ 13,493.27
**Up to$3000 Core return credit(per core) is contigent upon inspection
**HEIL Manufacturing will inspect each core returned and award All,
None,or partial core credit based on final disposition
**There is no guarantee of core return. Parts $ 144,652.03
Buy Board Contract#599-19 TAX
Labor $ 31,293.60
Total $ 175,945.63
This is only an estimate does not include unforseen items!
Approval
Heil of
Texas Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713) 923-7600
To: Port Arthur Delivery:
UNIT# 2120 7E7305653
Quantity Description Labor Parts
1 093-3420 Python Replacement Arm $ 12,750.00
16 Hours Labor $2,121.60
5 Gallons HYD Oil $ 37.13
1 Grabber Prox Cable and 18 mm Switch $ 663.00
1 Bolt Kit $ 510.00
1 Set of Tri Claw Belts and Rollers $ 133.23
1 Core $ 3,000.00
**Core return credit is contigent upon HEIL Manufacuring inspection
**HEIL Manufacturing will inspect each core returned and award All,
None, or partial core credit based on final disposition
**There is no guarantee of core return. Parts $ 17,093.36
Buy Board Contract#599-19 TAX
Special Labor rate of$132.60 per hour Labor $2,121.60
Total $ 19,214.96
This is only an estimate does not include unforseen items!
Approval
Hell of
re1u Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713) 923-7600
To: Port Arthur Delivery:
UNIT# 2179 7E7305722
Quantity Description Labor Parts
1 093-3420 Python Replacement Arm $ 12,750.00
16 Hours Labor $ 2,121.60
5 Gallons HYD Oil
$ 37.13
1 Grabber Prox Cable and 18 mm Switch $ 663.00
1 Bolt Kit $ 510.00
1 Tri Claw Grabber w/Belts and Rollers 093-2707-SER $ 1,174.77
1 093-2643-SER Tri Claw single $ 946.58
1 Core $ 3,000.00
**Core return credit is contigent upon HEIL Manufacuring inspection
**HEIL Manufacturing will inspect each core returned and award All,
None,or partial core credit based on final disposition
**There is no guarantee of core return. Parts $ 19,081.48
Buy Board Contract#599-19 TAX
Special Labor rate of$132.60 per hour Labor $ 2,121.60
Total $ 21,203.08
This is only an estimate does not include unforseen items!
Approval
Heil of
Texas co Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713) 923-7600
To: Port Arthur Delivery:
UNIT# 2180 7E7305900
Quantity Description Labor Parts
1 093-3420 Python Replacement Arm $ 12,750.00
16 Hours Labor $ 2,121.60
5 Gallons HYD Oil $ 37.13
1 Grabber Prox Cable and 18 mm Switch $ 663.00
1 Bolt Kit $ 510.00
1 Set of Tri Claw Belts and Rollers $ 133.23
1 Core $ 3,000.00
**Core return credit is contigent upon HEIL Manufacuring inspection
**HEIL Manufacturing will inspect each core returned and award All,
None,or partial core credit based on final disposition
**There is no guarantee of core return. Parts $ 17,093.36
Buy Board Contract#599-19 TAX
Special Labor rate of$132.60 per hour Labor $ 2,121.60
Total $ 19,214.96
This is only an estimate does not include unforseen items!
Approval
HeU of
Texas VEIL) Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713) 923-7600
To: Port Arthur Delivery:
UNIT# 2190 7E7306155
Quantity Description Labor Parts
1 093-3420 Python Replacement Arm $ 12,750.00
16 Hours Labor $ 2,121.60
5 Gallons HYD Oil $ 37.13
1 Grabber Prox Cable and 18 mm Switch $ 663.00
1 Bolt Kit $ 510.00
1 Core $ 3,000.00
**Core return credit is contigent upon HEIL Manufacuring inspection
**HEIL Manufacturing will inspect each core returned and award All,
None, or partial core credit based on final disposition
**There is no guarantee of core return. Parts $ 16,960.13
Buy Board Contract#599-19 TAX
Special Labor rate of$132.60 per hour Labor $ 2,121.60
Total $ 19,081.73
This is only an estimate does not include unforseen items!
Approval
Hell of
Texas AM Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713) 923-7600
To: Port Arthur Delivery:
UNIT# 2195 7E7306156
Quantity Description Labor Parts
1 093-3420 Python Replacement Arm $ 12,750.00
16 Hours Labor $2,121.60
5 Gallons HYD Oil $ 37.13
1 Grabber Prox Cable and 18 mm Switch $ 663.00
1 Bolt Kit $ 510.00
1 Core
$ 3,000.00
**Core return credit is contigent upon HEIL Manufacuring inspection
**HEIL Manufacturing will inspect each core returned and award All,
None,or partial core credit based on final disposition
**There is no guarantee of core return. Parts $ 16,960.13
Buy Board Contract#599-19 TAX
Special Labor rate of$132.60 per hour Labor $ 2,121.60
Total $ 19,081.73
This is only an estimate does not include unforseen items!
Approval
Hell of
Texas Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713) 923-7600
To: Port Arthur Delivery:
UNIT# 2197
Quantity Description Labor Parts
1 093-3420 Python Replacement Arm $ 12,750.00
16 Hours Labor $2,121.60
5 Gallons HYD Oil $ 37.13
1 Grabber Prox Cable and 18 mm Switch $ 663.00
1 Bolt Kit $ 510.00
1 Tri Claw Grabber w/ Belts and Rollers 093-2707-SER $ 1,174.77
1 093-2643-SER Tri Claw single $ 946.58
1 Core $ 3,000.00
**Core return credit is contigent upon HEIL Manufacuring inspection
**HEIL Manufacturing will inspect each core returned and award All,
None,or partial core credit based on final disposition
**There is no guarantee of core return. Parts $ 19,081.48
Buy Board Contract#599-19 TAX
Special Labor rate of$132.60 per hour Labor $ 2,121.60
Total $ 21,203.08
This is only an estimate does not include unforseen items!
Approval
Hell of
Texas : Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713) 923-7600
To: Port Arthur Delivery:
UNIT# 2191 7E7306154
Quantity Description Labor Parts
1 Pins and Bushings Kit 372-3684 $ 1,562.10
1 GrabberGear Kit 372-6143
$ 1,086.08
1 Nike Arm Reman $ 2,040.00
1 Grabber Prox Cable and Switch $ 663.00
5 HYD Oil $ 37.13
35 Hours Labor $ 4,641.00
1 Triangle Link 093-2930-SER $ 2,863.56
Buy Board Contract#599-19 Parts $ 8,251.86
TAX
Special Labor rate of$132.60 per hour Labor $ 4,641.00
Total $ 12,892.86
This is only an estimate does not include unforseen items!
Approval
Hell of
Texas Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713)923-7600
To: Port Arthur Delivery:
UNIT# 2192 7E7306135
Quantity Description Labor Parts
1 Pins and Bushings Kit 372-3684 $ 1,562.10
1 GrabberGear Kit 372-6143
$ 1,086.08
1 Nike Arm Reman $ 2,040.00
1 Grabber Prox Cable and Switch
$ 663.00
5 HYD Oil $ 37.13
35 Hours Labor $ 4,641.00
1 Triangle Link 093-2930-SER $ 2,863.56
1 Grabber Cradle 372-5411
$ 5,241.41
Buy Board Contract#599-19
Parts $ 13,493.27
TAX
Special Labor rate of$132.60 per hour Labor $ 4,641.00
Total $ 18,134.27
This is only an estimate does not include unforseen items!
Approval
Hell of
Texas go Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713) 923-7600
To: Port Arthur Delivery:
UNIT# 2194 7E7305898
Quantity Description Labor Parts
1 Pins and Bushings Kit 372-3684 $ 1,562.10
1 GrabberGear Kit 372-6143 $ 1,086.08
1 Nike Arm Reman $ 2,040.00
1 Grabber Prox Cable and Switch $ 663.00
5 HYD Oil $ 37.13
35 Hours Labor $ 4,641.00
1 Triangle Link 093-2930-SER $ 2,863.56
1 Set of Tri Claw Belts and Rollers $ 133.23
Buy Board Contract#599-19
Parts $ 8,385.09
TAX
Special Labor rate of$132.60 per hour Labor $ 4,641.00
Total $ 13,026.09
This is only an estimate does not include unforseen items!
Approval
Hell of
Texas Buy Board Contract#599-19
Estimate Date: June 14, 2021
From: Heil of Texas Houston Terms: Estimate
5900 Wheeler St.
Houston,TX 77023 ATTN:
(713) 923-7600
To: Port Arthur Delivery:
UNIT# 2196 7E7306159
Quantity Description Labor Parts
1 Pins and Bushings Kit 372-3684 $ 1,562.10
1 GrabberGear Kit 372-6143 $ 1,086.08
1 Nike Arm Reman $ 2,040.00
1 Grabber Prox Cable and Switch $ 663.00
5 HYD Oil $ 37.13
35 Hours Labor $ 4,641.00
1 Triangle Link 093-2930-SER $ 2,863.56
Buy Board Contract#599-19 Parts $ 8,251.86
TAX
Special Labor rate of$132.60 per hour Labor $ 4,641.00
Total $ 12,892.86
This is only an estimate does not include unforseen items!
Approval