Loading...
HomeMy WebLinkAboutPR 22025: MOU WITH KABOOM! •\..,IICity of ' :; tt tthur Tern, www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 28, 2021 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R. 22025 —Memorandum of Understanding with KABOOM! Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22025 authorizing the City Manager to execute a Memorandum of Understanding (MOU) with KABOOM! to establish a public-private partnership for collaboration on community playspace projects. Background: KABOOM! is a national nonprofit organization dedicated to ensuring that all children get the balance of active play that they need to become healthy and successful adults. KABOOM! creates and catalyzes great places to play, inspires, empowers and leads play advocates, and educates and elevates the importance of play in children's lives. The purpose of this MOU is to set forth a structure between the City of Port Arthur and KABOOM! to work together to bring new infrastructure to the youth living in the City of Port Arthur. The intent of this collaboration is to create at least two (2) new playspaces per year over the next five years. Budget Impact: None Recommendation: It is recommended that the City Council approve P.R.No. 22025 authorizing the City Manager to execute a Memorandum of Understanding (MOU) with KABOOM! to establish a public- private partnership for collaboration on community playspace projects. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R.No. 22025 6/28/2021 ea RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PORT ARTHUR AND KABOOM! TO ESTABLISH A PUBLIC-PRIVATE PARTNERSHIP FOR COLLABORATION ON COMMUNITY PLAYSPACE PROJECTS WHEREAS, KABOOM!, is a non-profit organization dedicated to bringing balanced and active play into the daily lives of all kids, particularly those growing up in poverty in America; and, WHEREAS,the purpose of this Memorandum of Understanding is to formally establish a public-private partnership between KABOOM! and the City of Port Arthur Parks and Recreation Department, to describe and agree to the parameters and scope of each party's intended engagement in the partnership, and to set forth a structure in which the parties will work in a mutually beneficial manner to bring new play infrastructure to youth living in the City of Port Arthur; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager of the City of Port Arthur is hereby authorized to execute the Memorandum of Understanding, in substantially the same form as attached hereto as Exhibit"A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2021, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: (Mayor) P. R.No. 22025 6/28/2021 ca Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: V'll,( Val Tizeno, sq. City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager °IfChandra Alpough a()P Director of Parks and Recreation P. R.No. 22025 6/28/2021 ca APPROVED AS TO AVAILABILITY OF FUNDS: Cam_ 1 Cti Kandy Daniel T Interim Director of Finance el" (44c, Clifton Wil iams, CPPB Purchasing Manager P. R.No. 22025 6/28/2021 ca EXHIBIT "A" MEMORANDUM OF UNDERSTANDING between KABOOM! and the City of Port Arthur, Texas Parks and Recreation Department I. Purpose This Memorandum of Understanding ("MOU") is entered into between the City of Port Arthur, Texas Parks and Recreation Department ("Port Arthur PARD"), 1308 9th Avenue Port Arthur, TX 77642 and KABOOM! Inc., located at 4301 Connecticut Avenue NW, Suite ML-100, Washington, DC, 20008, a District of Columbia non-profit organization (each a "Party," collectively referred to as the "Parties"). KABOOM! believes that play is a critical part of childhood and key to a child's ability to thrive — physically, socially, emotionally, cognitively and creatively. This is especially true for kids growing up in under-resourced urban communities. Port Arthur PARD is focused on strengthening the Port Arthur community through high quality recreational programs, safe, fun, and accessible parks and state of the art facilities that create memorable life experiences. Given Port Arthur PARD's desire to increase open spaces for playful uses throughout the City, KABOOM! and Port Arthur PARD are entering into a partnership to transform older, underused, and under-maintained spaces into first-rate playspaces for kids across the City of Port Arthur, thereby having a positive impact on the City's youngest residents, their families, and their communities as a whole. The purpose of this MOU is to formally establish a public-private partnership between KABOOM! and Port Arthur PARD and to describe and agree to the parameters and scope of each party's intended engagement in the partnership. This MOU sets forth a structure in which the Parties will work in a mutually beneficial manner to bring new play infrastructure to kids living in the City of Port Arthur, TX. The partnership includes, but is not limited to, collaboration on community playspace projects. II. Background A. KABOOM! was founded in 1996 as the national non-profit organization dedicated to bringing balanced and active play into the daily lives of all kids, particularly those growing up in poverty in America. Play offers an opportunity for children to be physically active, build social-emotional skills, and engage and explore the world around them, which is crucial to whole child development. For more than 20 years, KABOOM! has been working to create safe, engaging places to play, partnering with communities to promote and support play, and drive the national discussion about the importance of play in fostering healthy and productive lives. Since the organization's inception, KABOOM! has collaborated with our partners to build, open, or improve more than 17,000 playgrounds, engage over 1.5 million volunteers, and serve nearly 11.5 million kids. KABOOM! recognizes that there is a disparity in access to safe, high-quality play spaces for kids of color across the United States. Therefore, KABOOM! works with cities, communities, and partners from all sectors to close the racial equity gap in access to play. KABOOM! is committed to finding solutions to systemic challenges to ensure that every kid can learn, explore, and grow. B. The mission of Port Arthur PARD is to make Port Arthur the best place to live, work, and play by providing safe and aesthetically pleasing parks and facilities; along with diverse and innovative programming that will build a string community and enhance the quality of life for the citizens. III. Objectives of the Partnership and MOU Through this MOU, KABOOM! and Port Arthur PARD agree to collaborate on a full assessment of the conditions of playspaces across all Port Arthur PARD open spaces adjacent or nearby to public elementary and middle school spaces and will intend to create at least two (2) new playspaces per year over the next five years. KABOOM! and Port Arthur PARD will develop a plan for addressing the need for playspaces across the park system, which will include working closely with staff to engage kids, caretakers, and community members in building new playspaces. The locations of the playspaces will be mutually agreed upon by KABOOM! and Port Arthur PARD, taking into consideration key factors, including but not limited to, the goal of reducing racial disparities in access to play, accelerating childhood health outcomes, and considering the most urgent need, the resources available, and the interest from the community. Through this partnership, KABOOM! will work with Port Arthur PARD and have the opportunity to partner with the community to design and create new playspaces at sites owned by Port Arthur PARD and under the oversight of Port Arthur PARD's Parks Division leveraging the framework of KABOOM!'s flagship Build It With KABOOM! (BIWK) program model, where community-build play projects are designed and built by the community to transform the physical playspace. BIWK projects are based on the principles of asset-based community development that recognizes local assets to be the primary building blocks of sustainable community development. Each project results in a new and exciting playspace in a high need community while also yielding transformative and sustained impact across the community. Through this MOU, which formalizes a KABOOM! and Port Arthur PARD partnership, KABOOM! is able to begin using internal resources to leverage its fundraising resources while Port Arthur PARD can bring together relevant staff members and external partners to build out the plan for completion of the needs assessment. IV. Timeline The term of this MOU shall be from June 10th, 2021 to December 31st, 2026 with the possibility of extending into future years as mutually agreed upon by both parties in writing, to allow ample time for the needs assessment, planning, fundraising, community engagement, and implementation of each playspace project. In the event Port Arthur PARD and KABOOM! agree to collaborate on additional new playspaces or partnerships, the terms and conditions of this agreement shall form the basis of further collaboration among the parties. V. Roles and Responsibilities A. Through this partnership, KABOOM! will: i. In collaboration with Port Arthur PARD, develop and conduct a needs assessment to understand the current condition of playspaces across the Port Arthur PARD system and make recommendations for playspace replacement, repair, or development. ii. Leverage its experience building safe, engaging playspaces that enlist kids in designing their dream playspace and support the community to take leadership and ownership over the project. iii. Provide strategic oversight of the initiative on behalf of all parties. iv. Manage the overall execution of the initiative on behalf of the partners. v. Leverage its fundraising, marketing and networking capacity to help build playspaces. vi. Provide technical and organizational leadership and guidance for the initiative. vii. Facilitate playspace design, including regular planning meetings and work with vendors to procure equipment and materials in a timely manner. viii. Manage construction logistics for the initiative, coordinate site preparation activities with Port Arthur PARD, inventory equipment and materials, and assure that the necessary tools and materials and other general supplies are available on the day of the event. ix. Lead Design Days activities and any other community engagement efforts. x. Lead event activities, including the coordination of all volunteers. xi. Provide promotional materials relating to the initiative. xii. Work with Port Arthur PARD to capture outcomes and reports. B. Port Arthur PARD will: A. In partnership with KABOOM!, develop needs assessment and feasibility analysis, and identify sites for playspaces. B. Facilitate access to playground sites for data collection to support the needs assessment. C. Provide oversight to park project managers who serve as main points of contact for each playspace project. D. Communicate with community members about the prospect of new and engaging playspaces; facilitate conversations with potential community partners; host design day & build week; and provide guidance with screening potential sites for projects. E. Assist KABOOM! and City agencies (as applicable), and depending on sufficient budget appropriations, to facilitate the following activities at two (2) sites per year: site preparation, environmental remediation, removal of existing equipment, street closures, licenses, granting permits and other issues that may arise as necessary prior to playspace installation. F. Work with other City agencies (as applicable) to secure a Space and Use Agreement for the design and installation of playspaces. G. Collaborate in fundraising and marketing for the playgrounds. H. Work with KABOOM! and other City agencies (as applicable) to develop a maintenance plan for the playspaces. VI. Project Selection and Management Using the results of the needs assessment, KABOOM! and Port Arthur PARD, the parties will collaborate on decision-making around project locations and types. A formal contract must be entered into before the commencement of a joint Port Arthur PARD- KABOOM! project for a particular site, similar to the agreement already signed by KABOOM! and Port Arthur PARD for previously completed projects. The scope of work can be found in Appendix A of this MOU. VII. Funding Contingency KABOOM! and Port Arthur PARD will collaborate on project scoping and city processes to define the items outlined in Section V. of this MOU. KABOOM! will work with Port Arthur PARD to ensure fundraising for this partnership is executed in coordination with PARD and the city's other fundraising priorities. The parties shall reasonably cooperate with each other in fundraising efforts. Any third-party funding source, other than those to which the parties have already agreed, that will be publicly acknowledged must be mutually agreed upon by KABOOM! and Port Arthur PARD. In the event future projects are unable to be scoped out, or conditions change which make future projects unfeasible, this MOU can be terminated upon written notification from KABOOM! or Port Arthur PARD after good faith efforts to create a more feasible project are attempted. Such termination will not absolve either party of any outstanding obligations and warranties from work which was previously contracted for in accordance with this MOU. VIII.Contact Information KABOOM! Kathryn Lusk, Senior Director, Programs 4301 Connecticut Ave. NW, Suite ML-1 Washington, DC 20008 klusk@kaboom.org 202-464-6163 City of Port Arthur Parks and Recreation Department Chandra Alpough, Director of Parks and Recreation 1308 9th Avenue Port Arthur, TX 77642 Chandra.alpough@portarthurtx.gov] 409-983-8152 IX.General Terms and Conditions This agreement is effective when signed by both Parties and as of the date of the final signature and will remain in effect until six (6) months after completion of the last playspace installation as mutually agreed upon by the Parties. This MOU shall be construed according to Texas law and subject to the jurisdiction of its courts. Furthermore, the parties agree that any suits or actions brought by either party against the other shall be filed in a court of competent jurisdiction in Jefferson County. By executing this Memorandum of Understanding where indicated below, each Party agrees, as of the date of the final signature, to be bound by the terms and provisions set forth above. For KABOOM! Inc.: For City of Port Arthur Parks and Recreation Department: By: By: Date: Date: Name: George T. Megas Name: Ron Burton Title: Chief Financial Officer Title: City Manager Address: Address: 4301 Connecticut Ave. NW, Suite ML-1 444 4th Street Washington, DC 20008 Port Arthur, TX 77640 202-464-6180 409-983-8152 Email: gmegas@kaboom.org Email: ron.burton@portarthurtx.gov Attachments: Appendix A: Proposed Scope of Work for the City of Port Arthur Parks and Recreation Department & KABOOM! APPENDIX A Proposed Scope of Work for the City of Port Arthur Parks and Recreation Department & KABOOM! Partnership (2021-2025)