HomeMy WebLinkAboutPR 22033: PURCHASE AND INSTALLATION OF STEEL SHADE STRUCTURE www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 10, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 22033 —Purchase and Installation of Steel Shade Structure
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22033
authorizing the City Manager to purchase a steel shelter shade structure for the Lakeview
Project area located at 5200 7th Street from Kraftsman of Spring, Texas through Texas
BuyBoard Cooperative Purchasing Contract No. 592-19 in the amount of$114,035.70.
Background:
The City of Port Arthur entered into a contract for the construction of a spray park, soccer field
and volleyball court located at 5200 7th Street which is the former Lakeview Pool area. The
purchase of a steel shade structure will further enhance the area by providing a covered area for
citizens to enjoy the new park amenities.
Budget Impact:
Funding Available in the amount of$114,035.70 in Account Number 307-25-067-8525-00-10-
000 Project Number PR0003.
Recommendation:
It is recommended that the City Council approve P.R.No. 22033 authorizing the City Manager
to purchase a steel shelter shade structure for the Lakeview Project area located at 5200 7th
Street from Kraftsman of Spring, Texas through Texas BuyBoard Cooperative Purchasing
Contract No. 592-19 in the amount of$114,035.70.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R.No. 22033
7/10/2021 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROPOSAL
WITH KRAFTSMANS COMMERCIAL PLAYGROUNDS AND WATER PARKS OF
SPRING, TEXAS FOR THE PURCHASE AND INSTALLATION OF A STEEL SHELTER
SHADE STRUCTURE AT THE LAKEVIEW PROJECT AREA LOCATED AT 5200 7TH
STREET, THROUGH TEXAS BUYBOARD COOPERATIVE PURCHASING CONTRACT
NO. 592-19, FOR THE TOTAL NOT TO EXCEED AMOUNT OF $114,035.70; FUNDING IS
AVAILABLE IN ACCOUNT NUMBER 307-25-067-8525-00-10-000 PROJECT NUMBER
PR0003
WHEREAS, pursuant to Resolution Number 21-264 the City of Port Arthur entered into
a contract for the construction of a spray park, soccer field and volleyball court at 5200 7th Street;
and,
WHEREAS, the purchase of the steel shade structure will provide a covering that will
enhance the Lakeview Project area; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as Texas BuyBoard
as an alternative to the formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with Texas BuyBoard; and,
WHEREAS, Kraftsman of Spring, Texas is part of the BuyBoard Cooperative Purchasing
Program under Contract No. 592-19 and submitted a proposal for the steel shelter shade structure
in the amount of$114,035.70 (attached hereto as Exhibit"A") for enhancements to the Lakeview
Project area located at 5200 7th Street; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to execute the
proposal with Kraftmans Commercial Playgrounds and Water Parks of Spring, Texas for the
P. R.No. 22033
7/10/2021 ca
purchase and installation of a steel shelter shade structure in the amount of $114,035.70 for
enhancements to the Lakeview Project area through BuyBoard Contract No. 592-19.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D.,
2021, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES: (Mayor)
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPR VED A TO FORM:
Val Tizeno, sq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
P. R.No. 22013
7/10/2021 ca
hu/v7c1ML
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
-)KC-k/ Q,y11)
Kandy Daniel
Interim Director of Finance
42/1
Clifto Williams, CPPB
Purchasing Manager
P.R.No.22033
7/10/2021 ca
EXHIBIT "A"
814/40Kraftsman Proposal #Q70577
s
� COMMERCIAL PLAYGROUNDS& Page:1
KRAFTSMAN WATER PARKS
19535 Haude Road Date: 6/30/2021
�✓ o.� Spring,TX 77388 Project: 26170
1-SMANpL0' Phone:(281)353-9599 Fax:(281)353-2265 By: Ryan Slott
° Port Arthur
.0 Ms. Chandra Alpough C.
O Lakeview Pool SplashPark Shelter CO Lakeview Pool SplashPark Shelter
1308 9th Avenue 5200 7th St
Port Arthur, TX 77642 Port Arthur, TX 77642
Phone: Fax: Main Phone: Mobile Phone:
409-983-8152
Terms: P.O.#: Ship Via: Key Map: Total Ship Weight:
Percentage Completed Draws
Qty Product Description Size Weight Color
DISCBB Proposal includes Discount on BuyBoard Purchase, BuyBoard
Contract #592-19
Drawing:KPS-26170-2, Sheet: K.4, Date: 6.29.2021
1 KSHELTER Custom All Steel Shelter, 30'x 52' with 24 gauge exposed 30x52
fastener metal panel roof, 4:12 roof pitch, 8' eave height, 6
powder coated tube steel columns. Includes engineer sealed
certified drawings and delivery to site.
6 PIERS36X072 Concrete piers for pavilion columns, with anchor bolts set if 36"
required, By: Kraftsman x72"
Total: $114,035.70
E0" Kraftsman Proposal #Q70577
L COMMERCIAL PLAYGROUNDS& Page:2
KRAFTSMAN WATER PARKS
19535 Haude Road Date: 6/30/2021
+,pC✓ � Spring,TX 77388 Project: 26170
'Sn,,, Phone:(281)353-9599 Fax:(281)353-2265
By: Ryan Slott
Special Terms and Conditions
Subject: Specifications Date: 6/22/2021
I. DESIGN CRITERIA Structure shall be designed to be free standing, open air pavilion in conformance
with all applicable building code.
II. SCOPE Structure shall be an all steel pavilion over a 4" minimum thickness reinforced concrete slab.
Pavilion shall have a clear space, without a center column or open knee bracing. Structure shall be
designed by professional engineers. The owner soil testing (if necessary), site preparation, and concrete
slab.
III. COLUMNS The pavilion shall be set on prepared footings. Foundation shall be engineered to
manufacturer's design and constructed to local code and good construction practices for the specific site
conditions. The structure shall have tube steel corner columns. The columns shall be attached to the top
of the concrete foundation by use of anchor bolts, hidden when possible. Anchor bolts shall be provided
so that foundations can be prepared and ready for installation upon delivery of the pavilion. Anchor bolt
option, to be shipped upon receipt of drawing approval for fabrication.
IV. FRAME All structural framing of the pavilion shall be structural tube steel with end caps to form a
clean, neat appearance with no place for birds to nest or small animals to roost. The compression ring
shall be structural steel plate. Since all connections will bolt together, field welding shall not be required.
Bolts shall be concealed within the tubing when possible.
V. POWDER COAT FINISH The columns and frame shall be sandblasted to near-white condition, five stage
washed, including detergent, phosphate, and rust protectant sealant, epoxy primed, then top coated with
TGIC powder. The columns and frame shall be packaged in foam, cardboard, and stretch wrap to protect
the finish during transit. The color shall be selected from manufacturer's standard color chart. Field touch
up painting shall be required.
VI. EAVE & PITCH Eave height shall be minimum 8'-0". Roof pitch shall be 4:12.
VII. ROOFING The roof system shall be structural 24-gauge exposed fastener Galvalume® panels with
11/2" high ribs, 7.2" on center. Ribs shall run with the pitch of the roof for proper drainage. Roof panels
shall be 3' wide and precut by the length from the eave to the ridge. Angles shall be factory precut.
Matching roof trim & fasteners shall be supplied. Hip and ridge beams shall have cap plates for metal
deck bearing, as metal deck cannot structurally bear on beam corner only. Panels and trim shall be pre-
painted with the Kynar 500® paint system. Color shall be chosen by owner from the standard color
chart, provided upon request.
Subject: Pricing Note Date: 6/22/2021
Kraftsman reserves the right to requote if:
• Quote is older than 30 days
• Shipment not taken within 180 days of completed manufacturing
• Project location snow load exceeds 30 psf
Subject: Items not included: Date: 6/16/2021
These items are not included:
• Finish landscaping, sodding or seeding of disturbed areas. All disturbed areas to be leveled and raked
out.
• Concrete lead walks or adjoining observation concrete deck areas.
• Storm Water Pollution Controls for project site.
• Temporary security fence during construction.
• Patching of existing concrete decorative coatings, staining, coloring, or surfacing if any existing concrete
deck is removed during excavation for piers.
• Removal of existing equipment.
Subject: Buy Board: Date: 6/16/2021
Proposal is submitted with applicable discounts per Buy Board program to reflect established discounts.
o" Bu'`b� Kraftsman Proposal #Q70577
if
COMMERCIAL PLAYGROUNDS& Page:3
KRAFISMAN WATER PARKS
19535 Haude Road Date: 6/30/2021
qC• .r Spring,TX 77388 Project: 26170
TSMANatPr' Phone: (281)353-9599 Fax:(281)353-2265 By: Ryan Slott
Subject: Sales Tax Exempt: Date: 6/16/2021
Sales tax is not included in prices quoted. Customer is to supply Sales Tax Exemption or Sales Tax
Resale certificate at time of acceptance of proposal, or sales tax will be added to final contract and
invoicing for the project.
Subject: Insurance Terms: Date: 6/16/2021
Kraftsman will supply a certificate of insurance verifying the limits of coverage. See terms page for
details and charges for naming additional insured parties or adding special coverage's if required.
Subject: Credit Card terms: Date: 6/16/2021
If paying by American Express, there is a 6% processing fee charge. If paying by Visa or Master Card,
there is a 4% processing fee charge.
Subject: Monthly Progress Billings Date: 6/16/2021
All work completed and materials stored as of the last day of the month shall be billed on or before the
25th of said month. Payments to be received by the 15th of the following month.
Subject: Shipping Charges Date: 6/16/2021
Unless noted otherwise on quote, all shipping and handling charges on quote are firm for duration of 90
days.
Subject: No Bonding Included: Date: 6/16/2021
No performance, or payment bonds, and/or maintenance bonds are included. These are available upon
request at additional cost for the bonds and processing.
Subject: Delivery and Unloading: Date: 6/16/2021
If Installation is purchased: Kraftsman is responsible for ensuring that adequate staff and equipment
resources are available for timely off-loading, safe handling, and secure storage of equipment upon
receipt from motor freight carrier of installed product shipments. Unloading of materials from the truck
will potentially require material handling equipment, i.e. forklift, pallet jack(s), to properly remove
equipment from the delivery truck. In Most Cases when Kraftsman is installing a project the product will
be received at Kraftsman's Warehouse and stored until needed on the project. Then transported to the
site at the time of installation.
Subject: Locating for Underground Utilities: Date: 6/16/2021
• Kraftsman will call and arrange for utility locating with the public utilities stake out providers. All Public
Utilities, including Phone, Electrical, Gas, Cable, and Fiber Optics are to be staked prior to installation.
Kraftsman will arrange with Public Utility Stake Out providers for a date that this is to be completed prior
to Kraftsman arriving on site.
• Customer is to locate, mark, and provide information for all privately owned utilities that are not
marked by the Public Utility providers, for all utility service lines below grade that are privately owned.
These will include any and all of the following: electrical, water lines, gas lines, irrigation lines, sewer
and storm lines, cable service lines, fiber optic or other IT lines, which are privately owned by the
property owner.
• Kraftsman is not responsible for any underground utilities which are not marked or located by the owner
or public utilities stake out providers. Damages to underground utilities for electrical, water, irrigation,
and other listed above will not be repaired by Kraftsman and will be the owner's expense and
responsibility.
Subject: Installation: Date: 6/16/2021
Installation quoted includes: Haul off of soil and concrete spoils from project site; or distribution and
leveling of any excess soils from excavation, if there is an area approved by customer for filling low areas
on the facility. Assembly of all frame work, installation of roofing, and all equipment necessary for
installation.
03;eU'3,pdt Kraftsman Proposal #Q70577
COMMERCIAL PLAYGROUNDS& Page:4
KRAFTSMAN WATER PARKS
19535 Haude Road Date: 6/30/2021
+�q✓ ` .• Spring,TX 77388 Project: 26170
'smANp o• Phone: (281)353-9599 Fax: (281)353-2265 By: Ryan Slott
Subject: Pier Sizes Quoted: Date: 6/16/2021
Pier sizes and prices quoted are subject to final engineering review and may change upon soils reports
and engineering being completed. Any additional charges will be presented for approval prior to starting
construction.
Subject: Care, Maintenance, and Warranties: Date: 6/16/2021
Shelters are designed to withstand normal wind loads and weather conditions, and will provide years of
sun, heat, hail & UV protection with minimal maintenance.Warranties shall be void if damage to or failure
to the structure is caused by contact with chemical, misuse, vandalism, fireworks or acts of God,
including but not limited to, ice, snow or wind in excess of the applicable building code parameters.
Shelters are engineered for 90 mph wind load and 20psf snow load. Any additional wind load or building
code requirements must be engineered and quoted.
Subject: Project Completion: Date: 6/16/2021
Allow 2 to 4 weeks for preparation of plans, drawings, and submittals after acceptance of proposal
provided that the following has been completed and approved by the customer:
• Project product submittals reviewed, approved and returned.
• Completed Color selection sheet (signed and dated)
• Physical project address
• All contact names and phone numbers
• Exemption certificate
• Deposit per contract
Allow adequate time for processing and procuring construction permits if required.
Allow approximately 3 to 6 weeks for project completion upon equipment delivery from manufacturer,
issuance of building permits if required, weather permitting.
Subject: Building Permits: Date: 6/16/2021
• Building permits are not included or provided.
• Engineer stamped plans are included.
Subject: Lead Times: Date: 6/16/2021
Lead Times are after approval of all Initial submittal info and colors.
Shelters - the lead time to ship is 15-20 weeks from when the order is placed with the manufacturer.
Subject: Force Majeure: Date: 6/16/2021
Each Party shall be excused from liability for the failure or delay in performance of any obligation under
this Agreement (other than failure to make payment when due) by reason of any event beyond such
Party's reasonable control including but not limited to Acts of God, fire, flood, explosion, earthquake,
pandemic flu, or other natural forces, governmental orders or directives, war, civil unrest, acts of
terrorism, accident, destruction or other casualty, any lack or failure of transportation facilities, any lack
or failure of supply of raw materials, or any other event similar to those enumerated above. Such excuse
from liability shall be effective only to the extent and duration of the event(s) causing the failure or delay
in performance and provided that the Party has not caused such event(s) to occur. Notice of a Party's
failure or delay in performance due to force majeure must be given to the other Party within (20) days
after its occurrence has become identified by the Party. All delivery dates under this Agreement that have
been affected by force majeure shall be tolled for the duration of such force majeure. In no event shall
any Party be required to prevent or settle any labor disturbance or dispute, or to act outside of
compliance with governmental orders or directives.Li
BL'`0E Kraftsman Proposal #Q70577
�. 11 COMMERCIAL PLAYGROUNDS& Page:5
KRAFI5MAN WATER PARKS
19535 Haude Road Date: 6/30/2021
✓ OVo4' Spring,TX 77388 Project: 26170
smANpoz4' Phone:(281)353-9599 Fax:(281)353-2265 By: Ryan Slott
General Terms and Conditions
Sold To: Port Arthur Ship To: Lakeview Pool SplashPark Shelter
Terms: Percentage Completed Draws Monthly
CONDITIONS OF SALE
1. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders,and will become an
extra charge over and above the contract.
2. No returns of merchandise will be accepted unless previously authorized in writing by Kraftsman.All returns are subject to restocking fee
of 25%plus freight charges incurred for return to original shipment origination.
3. Title for all equipment is reserved by Kraftsman Playground and Park Equipment until payment in full is received. The right to enter the
property and repossess said equipment is hereby granted to Kraftsman Playground&Park Equipment if payment is not rendered in
accordance with the terms above. All payments made prior to repossession under this contract shall be forfeited to Kraftsman Playground
and Park Equipment as cost incurred to recover the equipment. Repossession of product does not waive any damages or costs due as
awarded by the court.
4. All collections or litigation concerning this contract shall be governed by the laws of the State of Texas.
5. Kraftsman warranties the merchandise on this proposal to be up to the manufacturers published standards as to material and
workmanship.See catalogs or attached drawings for specific layouts,warranties,and specifications.
6. Kraftsman reserves the right to review contract for final acceptance by management and to make corrections of clerical errors.
7. A service charge of 1.5%per month will be assessed on all past due amounts.
8. Installation services include all labor,equipment required to complete the job,and insurance coverage's as required by law. Extra
installation charges will incur for abnormal sub surfaces,ie.rock,landfill,etc. Price quoted includes Kraftsman's standard insurance
coverages of$2 million in General Liability&Completed operations,$1 million in Automobile Liability,$1 million per occurrence/$2 aggregate
in Workman's Compensation. Any charges by Kraftsman's insurance carrier or agents for adding General Contractor or Owner as additional
insured,waivers of subrogation,or changes to standard coverage shall be added to contract charges. No performance bond or labor and
material payment bonds shall be provided by Kraftsman,unless listed as individual line item in proposal.
9. Kraftsman Playground and Park Equipment is not liable for damages to underground utilities during installation. It is the customers
responsibility to locate all underground utilities.
10. Building permits required by local or state authorities&municipalities are not included and are the responsibility of the owner of the
property,unless specifically included as a line item in the proposal. If you want Kraftsman to handle required permitting please contact our
office and we will provide a quote if not included as a line item within this proposal.
11. This proposal may be withdrawn by Kraftsman if not accepted within thirty(30)days.
Respectfully Submitted: _ Date: June 30, 2021
Ryan Slott
Acceptance of Proposal:
The prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above. If contract is placed with an attorney for suit or collection through
probate, bankruptcy or other legal proceedings, customer agrees to pay all expenses and reasonable attorney fees
incurred. Any verbal instructions, agreements, or promises are not valid unless written as part of this contract.
Authorized Signature: PO#:
Printed Name& Title: Date of Acceptance:
Authorized Signature:
Printed Name& Title:
WE STRONGLY RECOMMEND A RESILIENT FALL SURFACE BE INSTALLED UNDER ALL PLAY&FITNESS EQUIPMENT
Thank You! We Appreciate Your Business!