HomeMy WebLinkAboutPR 22016: PAFD STATION 6 ROOF REPAIRS City of
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INTEROFFICE MEMORANDUM
Date: July 19, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Robert L. Havens, Interim Fire Chief
RE: PR 22016—PAFD Station 6 Roof Repairs
Introduction:
The Fire Department recommends that the City Council approve Proposed Resolution 22016
authorizing the repair and replacement of the roof of PAFD Fire Station 6 by SETEX Facilities
& Maintenance L.L.C. of Beaumont, Texas with a projected budgetary impact of$42,689.80.
This quote is offered under Buy Board Texas Contract 981-19.
Background:
The Port Arthur Fire Department Fire Station 6 suffered damages due to weather impacts
during the 2020 storm season. Hurricane Laura damaged the roof of the station and requires
repair and replacement to prevent further damage to the structure. This repair is the first of
several scheduled repairs to Station 6 aimed at safeguarding the structure from further weather-
related damage.
Budget Impact:
Funding is available in account number 156-07-015-5312-00-40-000 under project number
LAUR1 9-GRE-BUM.
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P .R. No .22016
07/19/2021 rlh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE REPAIR AND REPLACEMENT OF
THE ROOF OF PORT ARTHUR FIRE DEPARTMENT FIRE STATION 6 BY
SETEX FACILITIES & MAINTENANCE L.L.C. OF BEAUMONT, TEXAS
WITH A PROJECTED BUDGETARY IMPACT OF $42 , 689 . 80 ; FUNDING
IS AVAILABLE IN ACCOUNT NO. 156-07-015-5312-00-40-000 .
PROJECT NO: LAUR19-GRE-BUM
WHEREAS, the Port Arthur Fire Department needs to secure roof
repair and replacement services for Port Arthur Fire Department
Fire Station 6; and
WHEREAS, Chapter 271 of the Texas Government Code allows a
city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as Texas Buyboard, as an
alternative to formal bid process; and
WHEREAS, pursuant to Resolution No. 02-341, the City of Port
Arthur entered into an interlocal agreement for cooperative
purchasing with Texas Buyboard; and
WHEREAS, the Port Arthur Fire Department requests to procure
the services of SETEX Facilities & Maintenance L.L.C. of Beaumont,
Texas, to repair and replace the roof of Fire Station 6 through
their Buyboard contract 981-19 for this vendor, as delineated in
the letter attached as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Manager is hereby authorized and
directed to execute a contract with SETEX Facilities & Maintenance
L.L.C. of Beaumont, Texas, through Buyboard contract 981-19,
attached hereto as Exhibit "A", with a projected budgetary impact
of $42, 689. 80 .
Section 3. That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED, this day of
2021 AD, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote: AYES:
P.R. No.22016
07/19/2021 rlh
Mayor:
Councilmembers :
NOES:
Thurman Bartie,
Mayor
ATTEST:
Sherry Bellard
City Secretary
APPROVED AS TO FORM:
Val Tizeno
City Attorne
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Dan ' el
Interim Finance Director
Clifton Williams, CPPB
Purchasing Manager
"Exhibit A "
8 SETE
FACILITIES&MAINTENANCE
"Strength in Construction"
Mailing Address.
P.O. Box 20658 4/30/21
Beaumont, Texas 77720-0658
Richard Malone
0(409)842-8181 City of Port Arthur
8(409)842-2274 444 S. 4Th
Port Arthur,Texas
setex@setexconstruction corn
wsetexconstruction.com Project: "COPA FD#6- Renovations"
General Contracting Subject: "Proposal"
Dear Mr. Malone
Job Order Contracting We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract
based on local CCI and coefficient of.89.
Facilities MaintenanceProposal Recap: Waterproofing
• Clean exterior brick and seal, caulk expansion joints, and caulk at EIFS.
• Clean EIFS, repair cracks, caulk expansion joints, and waterproof EIFS.
Commercial • Clean and paint soffit.
• Caulk windows
• Prep, caulk, and paint 3 doors.
Industrial
Proposal Cost $ 59,894.91
Proposal Recap: Roofing
Government
• Remove roofing materials and felt
• Install new synthetic felt
• Install new edge metal
Healthcare
• Install 30yr architectural shingle(Timberline HD)
• Hand nailed
Proposal Cost $ 42,689.80
Infrastructure
Corporate Exclusions:
Unforeseen items beyond specified scope listed above, overtime, and liquidated
damages. Any and all interior work. Performance and payment bond
Education
We estimate approximately thirty (30)working days to complete upon material delivery.
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00
Performing Arts pm. Once accepted this proposal turns into a lump sum contract. Please contact us at
409-842-8181 at your convenience to discuss this estimate.
Historical Respectfully submitted,
SETEX F "ties&Maintenance, LLC.
Brian Shipp
General Superintendent