HomeMy WebLinkAboutPR 22039: PAFD CONTRACT WITH CAT5 MAINTENANCE AND REPAIRS TO GENERATORS City of ==.--------=----Aij---:
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 13, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Robert L. Havens, Interim Fire Chief
RE: Proposed Resolution No. 22039
Introduction:
The Fire Department recommends that the City Council approve Proposed Resolution 22039
authorizing the renewal of the under $25K contract for an additional year with CATS
Resources for the not to exceed amount of$25,000.00. The vendor has agreed to renew for the
terms outlined in the original contract.
Background:
The Port Arthur Fire Department operates 24/7, 365 days a year out of various fire stations
throughout the City of Port Arthur. The proper servicing and repair of the station generators is
necessary to ensure both their performance dependability and their longevity, especially during
weather related activity. CATS has performed maintenance and repairs to the Fire
Department's generators with positive results for the last year.
Budget Impact:
Funding is available in Fire/Building Maintenance account number 001-19-047-5312-00-30-
000.
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P .R. No .22039
7-13-21 rlh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
THE SECOND YEAR (FINAL RENEWAL) OF THE CITY OF PORT
ARTHUR FIRE DEPARTMENT' S CONTRACT WITH CAT5 RESOURCES
OF NEDERLAND, TEXAS FOR THE GENERATOR MAINTENANCE
AND/OR REPAIRS TO ALL FIRE STATION LOCATIONS IN THE
CITY OF PORT ARTHUR IN THE NOT TO EXCEED AMOUNT OF
$25 , 000 . 00 ; FUNDING IS AVAILABLE IN THE FIRE
DEPARTMENT' S BUILDING MAINTENANCE ACCOUNT NO. 001-19-
047-5312-00-30-000 .
WHEREAS, on July 23rd, 2020, the City Manager executed a
contract with CAT5 Resources of Nederland, Texas for the
maintenance and/or repairs of generators for all locations of
the Port Arthur Fire Department Fire Stations in the not to
exceed amount of $25, 000; and
WHEREAS, the original under $25K contract included an
option to renew for one additional year with the mutual
agreement of both parties; and
WHEREAS, in order to maintain and/or repair the Fire
stations generators before and during emergency situations, the
Port Arthur Fire Department and CAT5 Resources has mutually
agreed to renew the contract for the terms outlined in the
original contract for an amount not to exceed $25, 000 . 00; and,
WHEREAS, pursuant to the City' s procurement policy, the
City Council has the authority to commit funds, by resolution,
and is required for approvals over $25K.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Manager is authorized and
directed to execute the second year (final renewal) of the
contract with CAT5 Resources, in substantially the same form as
attached hereto as Exhibit "A", in the not to exceed amount of
$25, 000 . 00 .
Section 3. That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
A. D. , 2021, at a Regular Meeting of the City Council of the City
of Port Arthur, Texas, by the following vote:
AYES :
Mayor: ,
Councilmembers: ,
NOES: .
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
2ze4rne
y
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
Robert L. Havens, Interim Fire Chief
APPROVED FOR THE AVAILABILITY OF FUNDS:
LA#2:
6Clifton i liams, CPPB
Purchasing Manager
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Kandy Danie
Interim Director of Finance
"Exhibit A "
CONTRACT RENEWAL FOR MAINTENANCE
AND REPAIR OF FIRE DEPARTMENT
GENERATORS
THIS AGREEMENT, made this day of 2021, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called
"OWNER" or"CITY" and CAT5 Resources hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set
forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to the under$25k contract dated July 23, 2020, the City entered into a one (1)
year contract with the option to renew for one additional one-year period. The parties
hereby agree to exercise said option for the second year (final renewal). The City can
terminate this contract at its convenience, which includes, but is not limited to, funding
not being available in any budget cycle with ten (10) days written notice.
2. The Contractor will provide Annual Maintenance and Repair of Fire Department
Generators as specified in the original quote.
3. During the term of this Contract,the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
4. The CONTRACTOR agrees to perform all the work in the specifications and contract
documents and to comply with the terms therein for the following unit cost: The yearly
total will not exceed $25,000.
DESCRIPTION
Major PM $382
Minor PM $148
Labor for repairs$75/hr
Parts Cost plus 15%
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) Quote
c) Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEROF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2021.
ATTEST: CITY OF PORT ARTHUR
BY: BY:
Sherri Bellard Ron Burton
City Secretary City Manager
Signed on the day of , 2021.
WITNESS: CAT5 RESOURCES
BY:
Print name: Print name:
Title: Title: