HomeMy WebLinkAboutPR 15039: SCS ENGINEERS LANDFILL LEVEE REPAIRSMEMORANDUM
PUBLIC WORKS DEPARTMENT
TO: Stephen B. Fitrgibbons, City Manager
FROM: Ross E. Blackketter, P.E., Director of Public Works
SUB7ECT: P.R. # 15039, SCS Engineers for Landfill Levee Repair
DATE: December 22, 2008
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 15039 authorizing the
City Manager to execute an agreement with SCS Engineers of Bedford, Texas for designing
repairs to the landfill levee for the amount of $6,500. Funds are available in Account No. 403-
1274-533.54-00 in the Public Works-Solid Waste Division FY 2008 Budget.
BACKGROUND:
Storm surge from Hurricane Ike damaged the north levee at the City's. landfill. This levee is a
structural component of the landfill and must be repaired under strict quality control measures.
The Natural Resource Conservation Service (NRCS) has offered to provide funding for this
repair. SCS Engineers will provide technical guidance to the City and NRCS so that the funding
level can be established. ~•
BUDGETARY/FISCAL EFFECT:
Funds are available in the Public Works-Solid Waste Division FY 2008 Budget, Account No. 403-
1274-533.54-00.
EMPLOYEE/STAFF EFFECT:
Acceptance of this recommendation will have no effect on staffing levels at this time.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 15039 authorizing the
City Manager to execute an agreement with SCS Engineers of Bedford, Texas for designing
repairs to the landfill levee for a lump sum of $6,500.
Ross E. Blackketter, P.E.
Director of Public Works
REB/mft
Z:\engineer\Documents\CAMS\Landfill Levee Repair.doc
P, R. 15039
12/22/08 mlt
RESOLUTION N0.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH SCS ENGINEERS OF
BEDFORD, TEXAS T4 PROVIDE TECHNICAL GUIDANCE FOR
THE RECONSTRUCTION OF THE LANDFILL LEVEE DAMAGED
BY HURRICANE IKE FOR THE LUMP SUM AMOUNT OF
$6,500; FUNDING BEING AVAILABLE IN ACCOUNT 403-
1274-533.54-00
WHEREAS, the storm surge from Hurricane Ike damaged the north levee at the landfll;
and, .
WHEREAS, the levee system is a structural component of the landfll and must be
repaired under strict quality control measures; and,
WHEREAS, The Natural Resource Conservation Service (NRCS) has offered to provide
assistance in the form of funds to repair the damaged levee; and,
WHEREAS, The City desires to use SCS Engineers to provide technical guidance and
~ provide this data to NRCS so that funding may be appropriated; and,
WHEREAS, SCS Engineers can perform this service for a lump sum cost of $6,500;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Manager be and he is hereby authorized to execute an agreement with
SCS Engineers of Bedford,.Texas (attached as Exhibit "A'~ to pcovide technical guidance for the
reconstruction of the landfill levee damaged by Hurricane Ike, funding being available in fiscal
year 2008 budget account no. 403-1274-533.54-00; and, ~
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. 15039
Page 2
READ, ADOPTED, AND APPROVED this the _ day of A.D. 2008
at a
AYES:
meeting of the City of Port Arthur, Texas by the following vote:
Mayor,
Councilmembers:
Mayor
ATTEST: -
City Secretary
APPROVED AS TO FORM:
~~
City Attorney / t7N p
APPROVED FOR ADMINISTRATYON
Stephen B. Fitzgibbons
City Manager
Ross E. Blackketter, P.E.
Director of Public Works
~/
APPROVED AS TO AVAILABILITY
OF FUNDS:
~~~
Rebecca Underhill, CPA
Assistant City Manager/Administration
Z:\engineer\Documents\Resolutions\PR 15039
EXHIBIT A
Solid Wazto Managcrnenl COnS UIta nL<
O((¢ez Nalicnvride
November 4, 2008
Proposal No. 16075208
Mr. John A. Comeaux, P.E.
Assistant City Manager
City of Port Arthur
444 4`h Street
Port Arthur, Texas 77641
1501 Centrzl Urivc fi17-571-22n8 Main
Suite 550 - 81 i-571-2188 'FAX
Bedford. Texan 7E021 wwwscsenglneers.com
Subject: City of Port Arthur Landfill
Hurricane Response Assistance
Deaz John:
Per your request, and as discussed with Ross Blackketter, Gerald Robinson, and Mike Tentrup,
this proposal is to provide the services for assisting the City in its recovery from the impact of
Hurricane lke. This includes the following:
Providing Technical Guidance to the City and the NRCS for the Reconstruction of the
Failed Perimeter Levee.
Per the City's request, we have communicated with the NRCS regarding the technical aspects of
the levee in an effort to provide adequate guidance for the reconstruction of the levee so that it
will furiction per design as an important landfill structure. Consistent with our communications
with the City and the NRCS, SCS will provide the NRCS with the following for repair of the
Port Arthur Landfill levee:
I. Technical Specification for Backfill
2. Three Cross Sections of the Levee
3. Plan View Drawing with Survey Control. Survey control will be provided every 50 to
100 feet at the north toe, south toe, and centerline of levee.
SCHEDULE
I view of the NRCS's schedule for mobilizing the proposed repairs to the landfill levee system,
we are prepared to initiate Task 1 as soon as we receive the City's notice to proceed.
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Page 2 of 2
t~fr. ]ohn Comeaus, P.E.
November 4, 2008
FEE
SCS proposes to do this project for a ump sum of 56,500 which is based on information available
to SCS at this time. If conditions change, unforeseen circumstances are encountered, or work
efforts aze redirected, the fee estimate may require modification. Any costs in excess of the
amount authorized by the City would require City's prior approval.
ADDITIONAL SERVICES
The above services and related fee are based on our current understanding of the City's needs.
The following additional services (not included in the above fees) are provided for the City's
future consideration:
• Additional follow-up with the TCEQ and/or the NRCS beyond that noted above.
• Stuvey services'to staking the plans in the field. It is our understanding that the NRCS will
provide the necessary survey control for staking the levee reconstruction.
We appreciate the opportunity to be of service to the City of Port Arthur. Please advise if you
have any questions on this or other matters.
Sincerely, l '
/ /(/~~
K vin D. Yazd, P.E., BCEE
Vice President
SCS ENGINEERS
Attachment: Short Form Agreement
F~BD.%An"OOS~IfC'15305 ~PIIOlaB T.vricancr gw~uc=.~
AGREEMENT BETWEEN SCS ENGINEERS AND CLIENT
FOR PROFESSIONAL SERVICES
This Agreement is made by and between the City of Port Arthur, Texas (hereafter "Client"), and
SCS Engineers (hereafter "SCS'').
WITNESSETH
That for the considerations set forth below, the parties agree as follows:
i, Scope of Services: SCS shall provide services (hereafter "Services") for as defined in SCS'
letter of November 4, 2008, in accordance with the terms and conditions of this Agreement.
2. Basis of Compensation: as defined in SCS' letter of November 4; 2008
3, Method of Invoicing: monthly, as defined in SCS' letter of November 4, 2008
4, Professional Retainer: not applicable
5. Other Terms: not applicable
(, General Conditions:
a. Payments for invoices prepazed by SCS are due and payable upon receiercentaner month for invoicestnot
Agreement shall be subject to a service chazge of one and one-half (1-1/2) p P
paid within thirty (30) days after the date of receipt of invoice.
b. Client agrees to pay al] costs and expenses of SCS, including reasonable attorney fees, arising out of or in
connection with collecting amounts for which Client is responsible pursuant to this Agreement
c. This Agreement may be terminated by either party upon 15 days' written notice to the other party. Upon
termination, SCS shall be paid for all Services rendered to the date of termination together with any
termination expenses incurred.
d. Any work in addition to that described in Article 1 above performed at the request of the Clierit shall be
compensated on atime-and-materials basis at the rates contained in SCS' Standard Fee Schedule in effect at
the time of performance of the Services,. said schedule being attached hereto.
e. The parties hereto shall each maintain in full force and effect Cornmercial General Liability insurance with.
coverage limits, which are reasonable in light of the Services to be undertaken, and Workers' Compensation
Insurance as required by law. SCS will maintain liability insurance in the minimum amount of $1,000,000.
£ Any drawings, specifications, reports, data and notes developed pursuant to this Agreement are
instruments of service, and as such the original. documents, tracings, and field notes aze and remain the
property of SCS. Copies will be made available to the city upon request.
F'.B~ Pmp~PtM`?pO811fi0i5?OS~C110.1081w:riren[ rnp dor
g Neither party shall delegate-its duties under this Agreement without the written consent ofrih ~ leer ofrtall
Each party binds itself to the successors, administrators and assigns of the other party P
covenants of this Agreement.
h. The parties agree to the following allocation of liability in the projects undertaken hereunder. The parties
~reebtyaSCS' liabiltytinsurance then n effect of the amount ofsSCSbtotal feesthereun ed ~ (wh~hev~er is
y a for the assumption of additional liability by SCS as a sepazate line item in
greater). The Client may p y
/article 2 above.
i. Unless otherwise expressly stated in the Scope of Services, SCS shall have no responsibility for site health
and safety, except with respect to the activities of SCS and its subcontraersons otherothannSCS and SCS'
responsible for the means, methods or manner of performance of any p
subcontractors.
j. Client agrees that SCS will not be responsible for liability caused by the presence or release of hazazdous
subcontractorsc ThemClient w'I eitheremakeeothers responsible for liabilities due toe~u h conditionssoro will
indemnify, defend and save harmless SCS from such liabilities. At no time shall title to hazardous
substances, solid wastes, petroleum contaminated soil or other regulated substances pass to SCS, nor shall
any provision of this AgreementtransnoRer °tarranger~or 'treatmentestorage oradisposalfacllty'SUnder
"generator," "owner;' "operator, P
state or federal law. The provisions of this Article 6j shall survive any termination of this Agreement.
k. SCS shalTbe entitled to rely on information provided by Client SCS shall be entitled to an equitable
adjustment in the price and schedule, as agreed by the Client, if conditions differ materially from information.
provided by Client, or differ:from what could reasonably be anticipated given the nature of the Services.
~• For the purposes of this Agreement, the term "SCS Engineers" shall mean Steams. Conrad
and Schmidt Consulting Engineers, Inc.
g, This contract is subject to the annual budget process of the City and the availability of funds..
If the City is not able to budget funds, then SCS will be notified accordingly.
IN WITNESS WHEREOF, the parties have caused this. Agreement to be executed by their duly authorized
representatives as of the last date written below.
SCS ENGINEE~ `~
BY:
NAME: Kevin D. Yard, P.E., BCEE
TITLE: Vice President
DATE: ~ ~/ ~/ ~~
CITY OF PORT ARTHUR, TEXAS:
BY:
NAME:
TITLE:
DATE:
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