HomeMy WebLinkAboutPR 15014 - AAMCO TRANSMISSION. Memorandum
City of PortArthur, Texas
Purchasing Division
T0: Stephen Fitzgibbons, City Manager
FROM: Kevin Christopher, Equipment Services Manager
DATE: December 11, 2008 .
,
SUBJECT: Proposed Resolution No.15014
~.
RECOMMENDATION ~
Equipment Services recommends that the City Council award a contract for Automatic
Transmission Repairs to AAMCO Transmissions of Port Arthur, Texas for an estimated amount
of $26,000 at the hourly rate of $45.00 per hour. .
BACKGROUND
On June 4, 2008 the City of Port Arthur received two bids for Automatic Transmission Repairs.
Of the two bids AAMCO Transmissions was the lowest, responsible bidder:
BUDGETARY AND FISCAL EFFECT
, ~
Funds are available under line item 43-00 in various department budgets.
STAFFING EFFECT
~ None
SUMMARY ~ ~
Equipment Services recommends the City Council award the contract for Automatic
Transmission Repairs contract to AAMCO Transmissions of Port Arthur, Texas for an estimated
- amount of $26,000 at the hourly rate of $45.00 per hour. .
~
5 ~~
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PR 1501412/24/2008
P. R. N0.15014
12/11/08 K.C.
~ Page 1
RESOLUTION N0.
A RESOLUTION AWARDING A ONE YEAR CONTRACT FOR
AUTOMATIC TRANSMISSION SERVICE TO AAMCO
TRANSMISSIONS OF PORT ARTHUR, TEXAS.
~
WHEREAS, periodically City vehicles need transmission repairs or maintenance; and
.~, ~
WHEREAS, the City sought bid prices for said services; and,
WHEREAS, two (2) bids was received and opened on June 4, 2008 (a copy of the bid
tabulation is attached hereto as Exhibit "A"); and,
WHEREAS, AAMCO Transmissions of Port Arthur, Texas was the lowest and most
responsible bidder.
NOVV THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
4
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby awards the
contract for Automatic Transmission Service to AAMCO Transmissions of Port Arthur, Texas
for a rate of forty-five dollars per hour.
Section 3. That the City Manager of the City of Port Arthur is hereby authorized and
directed to execute on behalf of the City of Port Arthur an agreement between the City of Port
Arthur and AAMCO Transmission in substantially the same form as Exhibit "B".
PR 1501412/24/2008
~ P. R. N0.15014
~ 12/11/OS K.C.
, ,
~ ' ~ ~~ ~ Page 2 ~
~ Section 4. That, a copy of the caption ~of this Resolution be spread upon the Minutes
~ ~ of the City Council. ~ . ~ ~
~ ~ READ, ADOPTED, AND APPROVED, this 30th day of December, 2008,
~
A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
following Vote: . f
' AYES: Mayor:
,.
~ Council members:
. ,
.. ~
NOES: ~ ~
Mayor
~
PR 1501412/24/2008
ATTEST:
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,
~
Terri Hanks, Acting City Secretary
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APPROVED AS TO FORM:
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Mark Sokolow, City ttorney
~ ~~
APPROVED FOR ADMINISTRATION:
t
' Steve Fitzgibbons, City Manager ~
APPROVED AS TO FUND AVAILABILITY
Rebecca Underhill, Director of Finance
P. R. N0.15014
12/11/08 K.C.
Page 3
PR 1501412/24/2008
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AUTOIV~ATIC TRAl~S1VIISSION
C~NTRACT
TI~IS AGREENIENT, made this day of Ja~uary, 2009,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and
A.AMCC~ TIt~NSMISSIONS
a (n)
Corporation
,_
-~ :.~ ~ :.: ~:~ . :~~.~;_~ :: herel~l aCtl~g
Individuai, firm, partnership or corporation
by and through Joe F. Kidd hereinafter called "CONTRACTOR"
~ITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein , OWNER and C~NTIZACTOR agree as follows:
1. The term of this Contract shall be from 3anuary , 2009 to January , 2010.
With the option of the City to renew this contract for two (2} additional one year
.
perlods.
2. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the price of
$ 45.00 per hour
3. The ter~n "Contract Documents" means and includes the following:
1) Agreement
2) Advertisement for ~ids
3) GeneralInformation
4) Specification
5) Bid
4. This Agreement shall be bir~ding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
5. IN WITNESS WHEREOF, the par~ies hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of Jan~ary 2009
ATTEST
CITY SEC~TARY
CITY OF PORT ARTHUR
CITX MANAGER
A~MC~ TRANSMISSIONS
NAME
ADDRESSS
.7~:'6:~3..~a.d~N.~ ~6~°175D.~~1Ci9, ~II~ll:'I~~y ':~'Et'Sl~~a
!~~~~~~1.~ 6G~d~~~l°~99 ~Yi i~~M~y 1~'~~Il ~~ ~~~'~~i1'A
~~~1;''d~~~, :~~~1~~~~~'~~n
u~l~'~~1.~J'S ~A~~r~~f7~~~,a'49 l~~u ~ .
'i,~ ~3.1 ~ i~,l~~ t'/U
a~ a~.~ f~~f~ ~ ~3 0~a ~'.:~~ ~:~ ~'r', a~'e~~'.~~i
;~'~/~ ~ ~~ ~'~~'~A l~~ ~' ~'~?~ ~ ~
~~~~:~ ~~,~'~.~~, ~~>
p~~~~~~~'~~ ~~ ~}~.~~~~~~~~~
~'~ ~~~..~'~~°, Sy~h~a~,'~` ;L!C,~'~~~
STEPHE~ ~~TZC~~~ONS
CiTY ~IANAGER
TE~I HA~1KS
A,CTINC C9'I'X SECR.ETARY
1~1~1\7i ~~ IJVl`~~~~
CI'~'Y ATTOR:~EY
INVITATION TO BID
. Marc~ _,
May 16, 20U~
Vendors: ~
,
e Gener~.l Instructions, Conditions and Spec~~'~ca~~ons, as
Sealed Bids, sub~ect tc~ th
' ~Il be addressed to the C~it Secretary of the City of Pa~t ~~~.~~, ~'~~~~~ ~~~~
nrovided w Y
~tJP~~~ATE.
~ ~ later than 3:00 I'. M.. June ~, 200~ at the Cit~ ~ec~~~a~y
Sealed BIDS shall be xece~v~ec~ no
'~~ r~~,~?~.vec~ w~~.l th.er~a:ft~~_he opened and read aloud o~ J~~~~~ ~, ~~~~ ~~~
Office and al~ bic~ .
cil C~arnl~ers4 5th Floor; City Ha.ll, Port Arthur, Te~as f~~' ~~~~ ~a~~~~~~~~
the C~ty Cc~un
,~~T~1~1A.~'~~ TR.,^~~~~'I~~~~~N SER'VICE
,
~ , ~ ' ~EA.LED ENVEL~PE, v~ith ~he bid~.er'~ ~ar~e ar~d
BIDS SHALL I~E F:L~.~C~L~ Il~ ~1 ~
u~ er left-hand corn~r of the envelope. FACSI~i~~~,E ~'~~~:~~~~~~~~~~~~ ~~ ~~~~
a~~ress ~r~ the pp
~HA.I,L I~OT BE ACCEPT~D.
submitted on the ricing form included for t~at p~~~~~P ~~ ~~,d~ ~~~~T~~ ~
BIDS MUST BE T ~ r, ., ~,~ t~,t ~
NED ~~ .~ PER~ON HAVING THE AUTHORITY T~ 8~~~ ~~~~ ~'~~--.
and SI~
GONTRACT.
~
1VIARK I~I~V~;L~P~;: 4~~JT01~7~.TI(;
Sealed Bids shall be subm~tted:
CITY OF PORT ARTHUR
CITY SFC~~.rTA~.~'
P. 0. ~OX ~ ~~9 .
PORT ~P~THUR, T~ 776~~ 1-10~ 9
CITY OF PORT 1~~~`~~~~
CITY SECR.ETARY
444 4TH ~TR.~~~' ~
PORT ARTI~UR, ~~~ `~`~~~~
l~~i' ~~ h~~:'E:IVFI) I~N TH~ C~TY SECRETAR.~'~ ~~~~~~`~~ ~~~~~~
ALL BIDS N~t~ ~
OPENING D~.`~'F~ ~I~~ TIM~:. ,
5
'',~~. ~?UX 1 Q~9 ~ p01~ i AP ~~NJR, f~XAS 77e~ +-~ 08~ ~~09/983-81 ? 5~ Fr~ 4091983-~29~
~ a~ ~~~~n j t~~~1e s ecifred will be ret~ri1ed ~o the bidder unaper~ed.
Blds rece~ved aft~~ tl~e c~l~ ~, ~
ill b~ ~nad~ as soon as racticable after opening. To c~bta~~ ~e~r.~.~~~s~ ~~' ~.~ yo~
A~vard w ~
have an uestions~ lease contact Cl~fton Williams at t~e C~ty o~ ~~~ r~r~~~~~ ~~~~~~.~~~~~
Yq . p
Office, at (409} 98~-~ ~ h0.
ot~t .~rtllur re~erves the ri ht to re'ect any or all Bids and ~o w~~ve
The City of P g J
informalities r~r defects in ~~ids, or to accept such bids as it sha~~ d~~~n to ~e in. t~e b~st
In~eres~~ of the City of Port Arthur.
Sincerely,
Deborah Echol.~
Assistant Finance Dlre~;toz ~
CITY 4F P4RT ARTHUR
BID iIVFORMATION SHEET
DEPARTMENT: EQUiPMENT SERVICES
BID OPENlNG DATE: 4-Jun-O~
DESCRIPTION: AUTOMATIC TRANSMISSION SERVICE
1ST PUBLICATION: 5/18/2008
2ND PUBLICATION: 5/25/2008
HOUI! MANY 81D PACKETS WERE MAILED OR E-MAILED OUT: 10
HOW MANY BID PACKETS WERE RECEIVED: 2 ~
+~~T~' ~F P~~T ARTHUR
~~I~E~R~A,L SF~+~~FICA.TI~NS .
GENERAL ~N~'(~1~M~Tl~JN`
' ortant that the ~endor, ~~~~~~, ~~~~!'~:~° ~~~~ ~~ ~.~~~ ~ ~ ~~~~`'
~ ~10~'E: ~~ is ~ext~e~e~y imp ~
~ ~• ' ~ ~ ~ A.rt~ur the ~ re~ u~red informa~io~ ~~e~~~~~ ~~~ ~~~'~~~ ~~~°~' ~~~~~
furn~sh the C~ty of Port q~
~~ Pro osal S e~if~c~t~~~s l~~~e~~ ~~n t~is ~id P~cka~e. ~~ ~
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~ ,^ ~ T' 1 II~ I i'B is to rovide bidder~ ~~~1~~ s~.~~'~c~~~~~~
The intent of t~a,~s INVI~ A. I'I(~N I U~ O p ...,, ,., ~~,
-~ a~e SE~~.LE~ ~IDS IN DUPLICATE for f~~~~~~~E~~ ~~~~~~~~~~~-
informatloi1 to prc~
TRANSN~~S~~~N ~~~~'tCE .
• ed to the Cit Secretary, C~ty d~ ~o~ A~~~~~
Bids must be ~n a sea~ed envelope address y
9 Port A.rthur Texas 77641: Bids shall be receive~. ~~ l~t~~ ~~~~
P. 0. ~ox 108 , ~ ~,- ~ .
June 4 2008. Bid ro osal MUST BE SIGNED B~ T~F ~Z~~~~ ~
3.00 P. M. , p p
~n r~he intent of this re uest for bid will be consic~ered for award.
All bids meetl ~ a ~
T~.:i~INC ~~~C FPT~ON TO T~F SPECIFICATIONS, ~R O~ FFa~~
BIDDER~ . .~,~, ~S
t1TIQ~S9 ~HA~:L ~T.~TE THES~ EXCEPTIONS ~Y .ATTAC~I~~I
SUBSTIT ,
' E, I3II~. T~~e ~b5~nce of such a list shall indicate that ~l~e b~~.~~,~ ~a~ ~ot
PART OF Z H ,
ion ~.~~~; the ~'~t~y' sha~.l }~ol~l the ~i~d~r respozisible to ~erforr~ in st~ct
taken except ,
e w~th th~ ~ ecxficat~on~ of the invitation. The City rese~es ~~e ~ight to acce~t
accordanc p
~ _e ~xce t~on s /substitutions(s) deeme~. to be ~~ ~he ~es~ ~n.t~res~
any and all or none c_ f th pO
c~f ~he ~~ty of Port Arthur. .
e altErea. or amen~e~. after su~mission deadline. A.ny ~~terl~~~~ti~~,
B~ds cannot b .
, e hefore o enin time must be initiale~l by ~h~ s3 ~r~~~ ~~ ~~a~ ~~~~;
alteratlon, or era~uxe l~nad p g
~ua~ranteeing autlae~ltic~ty.
The City res~rves the ribht to: ,.
~ al~ ~~d~ and to inake no award if it deems such ac~ion to be in ~ts best
1. Re~ ect any and ,
interest. ~~e
lum sum or unit rice basis, whichever is in t~~, b~st ~~.~~~'~~~ o~.
2. Award blds on tlle p p
~d,l.~. . e~ 3r "~
' an or all b~ds and to waive informalities or defects i11 bids, ~~ to a~ce~~ ~~R~:L~
3 . I~e~ ect y
bids as it shall ~eem to ~e in the best interests of the Gity, : ~
bidders ~~vhose rinci al place of business is irl t~e ~~~y ~f ~~~ ~~~~~~"
4. ,Award bl~ds to p P
' S% of the lowest bid rice. This prefer~r~c~ ca~~'t ~~ ~~a~~~~.
and whuse b~d xs ~v~th~n p
for urcl~a~e~ in~~c~~vin~ ~ede.ral Fu~.ds.
p
~ e t~ the res ~onsib~e ve~dor(s) whose bid ~s de~~~~~~~ to ~e t~~
The awarc~ sha.ll be mad ~
' lilto conside~ati~i~ the ~eaa.tive i~x~portance of price, c~r~~o~~nar~ce ~o
lowest offer, tal.~in~
s ecif catlons, and capability and experience of the contractor.
~
TERMINOLOrY: "~~c~" vs. "Proposal"--For the purpose of t~~s ~~'B, ~~~ te~s ~°BYd"
and Proposal" shall be ec~uiv~lent.
~~dders a~e cautioned to read the information contained in th~s ~T~ ~~~~~a~~~ ~~ ~. ~~
submit a com lete res onse to al~ requirements and questions as di~ec~~,~.
~ ~
CONFL~~~ ~F 1NT~.RF ~T~ No pUhlic o~~f ~ial shall have inte~e~~ in. ~l~g~ co~~r~c~, ~~~
accordance with Vernon's Texas Code Annotated, Local Govern~en~ ~'~~~e ~~~~~ ~,
Subtitle C, Cl~a~~t~t~ ~1 ~71.
ETHICS: Th~ b~dd~~~ slz~~Il no~ offer or a~c~~t gifts or an~thing o~val~e, ~or er~~er int~o
an business arran e~~cnt with any ~mployee, official or agent of the Ci~~ of Po~ Ar~h~r~
Y ~
~INIlOiI~J1VI STANDARD~ F~R RESPONSIBLE PROSPEC~'~~l~ ~~~~~~~~~ 1~,
ros ective bidde~ m~st affirr~atively d~monstrate bidder's responsibili~y. ~. prospecti~~
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bidder must meet the tolloWizl~ requirements:
1. Be able to comply ~vi.1:h tl~~e re~uired ot~ proposed delivery sched~le.
2.~ Have a satisf~.ctor~ recoxd of performance.
3: Have a satis.~actory record of integ~~.ty and ethics.
4. Be otherwise qua~i~ed and eligible to receive an award.
5. Be engaged in a full ti~ne busines5, and can assume liabi~it~~s for any pe~fo~ar~ce or
~arranty service requil ed.
6. The C~t Council shall not award a contract to a company tha~ ~s ~~~ ~.~~~,~~~~ ~~~ ~.~.~
Y
obligations to the City.
7. No ay~nents shall be ~~rlade ta any person of public maneys under any con~ract by ~he
~ a
Cit with such person until sucl~ person has paid all obligat~o~s a~d d~~~s o~re~. ~a t~~
Y
City, or ha.s m.ade satisfactory arrangements to pay the same.
An inte~ zetatio~l~, correctzo~a.s or chan~es to the ITB and Specificatiar~s ~i~~ be ~ade by
Y p ~
addenda. Sole zs~u.ing aut~~orit~ of addendas shall be vested in the City of ~~~ A.~t~ur
Purchasin Mana~e~~. A~d~ndas w~ll be l~ail~d to all who are know~ to ~~~e received a
~
copy of the ITB. Offerers shall acknowledge receipt of all addenda,
RICES: The bidder ~hou.ld show in the proposal both the unit ~rice ar~~ ~o~a~ a~~rYo~~.~~~g
P
where re uired, of eac~l ite~~1 li~ted. In the evellt of erxor or discrepancy i~ t~.e
~
mathematic~, th~ unit pric~ sha~ll prevail.
PURCHASE ORDER: ~. .~urchase order(s)shall be generated by the City o~' ~o~-~ A~~~r
to the succe~stu~ bic~~~;~p. T'h.~ ~~uxchase orde~• number must appear on all ~~e~ized
Invoices.
INT~~~CES: All invoices shall be mailed directly to the Clty o~P~r~ ~~~~~~~.zg ~~i~~`~.:
E ui ment Services, P. 0. Box 1089, Port Arthur, Texas 7764 ~.
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PAYMENT: Payment will be made upon receipt of the original ir~vo~ce a~d ~~~~
acce tance o~~ C:hc ~oods o~° services by the City of Port Arthur.
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SALES TA.~: The City of Port Arthul~ is exet~pt by law from ~ayr~~~~_~ ~~'~ P~ :~~ ~~f~~~~
~'a~ a~~d Federal Excise Tax, therefore the proposal shall not ~~~~~~.~ ~~~~;~ ~~ ~.~~~
VENUE: This a rreelnent will be governecl a~1d constr~ued according to t~e law~ o~' ~~~
~
State of Te~~a~, ~'hi~ ~.~~~ee~~cnt ~~ perfo~tnable in Port Arthur, ~~xas, 3ef~~rson. ~~u~~~t~.
COMPLIANCE ~VIT~ ~~.UU~: The Contractor shall comply ~i~~ ~~~ app~ic~.~le ~aws,
ordinances ~:~les oxc~~r_ ~, r~ ul~t~~n.s ancl co~es of the federal, state ar~~ lo~al
, , g
governments re~ating to performa.nce of work herein.
INTERE~T OF MEMBERS OF CITY: No member of the go~ve~~r~~ ~c9~~ ~~ ~~s~ ~~~~'S
n other officer em lo ee or a ent of the City who exercises an~~ ~~~c~~.~~~~ ~a
and o , p Y g
res onsibilities iz~ c,onr~~~:tion with the planning and car~rying out of the prog~an~, shall
p ~ ~ t~e
have an persoi~al financial interest, d~rect or indirect, in this Car~tract, ~r~a,
y
Contractor shall tal~e ~ppz~o~riate steps to assure compliance.
DELIN UENT PAYVI~',~1TS DUE CITY: The City of Port Art~ur Code o~ ~rdi~ances
~'Oh1b1tS ~h~ C~l~ ~rU1X1 ~'ai~~ll~l~ ~.I~~ ~1c~~I1S~, privilege or payin~ mon~y to ~.nyone o~v~r~~
p ~' ~
del~n ue~at tax~s, avin~; a~~essments or any money to the City ~~til suc~~ debts are pai~
q ~ ~~
or until s~tisfactory ar~angements for payment has been made. ~~d~.c~ ~~~~~~ ~~r~~~~e~~
and ~~gn the AFFIDAVIT included as part of this ITB.
CONTRA.CT: 'Th~~ follow~i.z~~ will conlpri~e the contract betweer~ the City an~ the
success~.ll bidc~~r°
1. Inf~i~~ation for Bicld.ers
2. ~id She~t
3. Notice of Awards
4. S~ecificatlons
5. Addenda
UANTITIES: uantities shown are estimated, based on projected use. I~ is spec~flca~i~
Q~ Q
understood and a reed that these quantities are approximate and any a.dd~~~o~a~ ~~.a~~~~i~~s
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will be aid for at ~he uotLcl xice. It is furt~le~ unclerstood that the supp~~e~ sl~all not
p ~ ~
have an claim a aizast the ~:ity o.f Port Arthur for quantities less tha~ t~~~ ~st~~a~~d
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amou~t. ~ ~
All bids will renlain in eff~~t for on~ year after the bid opening d~te.
~~throu h an cause the Bidder fails to fulfi~l in a timely and prc~~e~ ma~~~~, ~~~~
~ y .
obli ations under thi s Contz,act, or fails to perfor~n in accordance ~1th ~:~e~~
g
s ecifications, tl~e ~~'ity l~e~~~~v~~ t1~e ri~ht to ttr~ninate this Contxact by giving ~ritten
~
notice to the Bidde.r of suc1~ ter~nination a~ld specifying the effecti~e d~~e ~h~~•eo~, ~~ ~~ast
fifteen 15 da s befc~r~ the effective date of such termination.
~ ) y
No erson ha~ ~l~e authority to v~~bally alte.r these specificatio~~.s. A.ny interpretat~ons,
p . .~
conections or chan 7es t~ t1~is ITB and specifications will be ma~~ ~r~ ~r~~~~~~ ~~ ~~'i~
~ , ,
Purchasin ~ Division of the City o~f ~ort Arthur and sent to each pers~o~ ~~.~~~g ~. ~~~
~
package:
~~~oxiz~~i dealer fox all roducts offered. T~e ~er~~or i~~~st g~~e
The vendor must be ~.n dut p
the manufacturers natne anc~ ~zor~uct des~ription of all items. Inf~rior pr~d~c~s, produc~s
~ . ~
~vhich erfo~~rn at a substandard level, or poor quality products ~vill ~e ~~~~c~~~U
p
ATI~N: All bi~s ale to be F.O.B., City of Pa~t ~.~~~.~, Pa~ ~~~~~~a.~~a',
SHIPPING INF~RM
Texas 7764~ ~
TI01~ OF P~OVI~IOI~S RE UIRED BY LAVl~: Eacl~ ~~~v~~~~~ a~~
INCO~PORA _ _
clause re uired. b 1 a~~• to ~e insel-ted into the Contract shall be ~dee~~~~d ~~o be ~~acted
q ~
herein and the Contra~t ~~.al~ be rea~d and enforced as though each were l~cluded he~egn.
hrou h mistake ot~ otherwise, any ~uch provision is not inse~ed or ~~ ~ot c~~~ctl~
~f, t g
inserted the Contract shall be amended to rnake such insertion or~ applicat~o~ by either
~
pa~ty.
~ 'S OBI,IG~TIONS: The Contractor shall and. will, ~n good
CONTRACTQR
kmanlike manner erfor~n all work and furnish al~ s~upplies a~d m~~~~~.~~, r~~c~~r~ry,
wor , p
e ui ment, faciliti~s anc~ ~n.ean~, except as herein otherwise expressly s~e~~~'i~d,
q p , ~ ~~.~~ C~~~~~a~~ ~~~
ilecessar or prop~~~ to per~orm and complete all the work requ~~ed b l ,
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accordance ti~it~ the prov~~ions of this Contract an d sai d speci fica tior~s.
rent silen~e of these ~ ec~f cations as to any detail or to the a.ppar~nt o~:~ss~~~
The appa p
fzo~ i~ of a detailed descri~tion concerning any ~oint, shall be re~a~~~~~ ~.~ ~~~~.~?~~~ ~~~~~~
best co~nmercial ractic~s are to prevail. All interpre~atio~.~ ~~°~ti~~~~s~
c~r~ly ~h.e ~
s ecifications shall be n~ade on the basis c~#, stateinent.
~ .
While the ur o~e of t~le s~ecifications is to indicate minimuln r~~u~~e~~~.t~ ~~~ ~~~ ~~~;~
p~
of ca abilit ' er.for~nanc~, con~tru~tion, and other details, its use ~s r~~~ ~~.~~~~~~~ ~o
p ~9~ p ~ ' ~ ~~~. ~~ ~~r~~z~~~e~
de rive the City o~ Pot~t Arthul tlle opt~on of select~ng goods ~~~~~ ~
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most suit~ble for 1:h~ ~u~~.~c?s~ involvec~,
he event of conflicts between the written bid proposal and info~at~on obtai~ed
~n t .T ,
verball the vendor is s ecifically advised t~iat the written bid prop~sal ~~~~ ~.~~e~~~~~ ~~°~ ~! ~~~
Y9 ~
c~e~er~r~inat~on of the succes5ful bidder.
y`v'1 Ri hts Act of 1964 no erson shall, on the gro~~~~~ of
Undel the Title VI of the C~ i g ~ p
acc color or l~ational ori ~in, be cxcluded from participation ~n, be dent~cl t~.e bene~i~s
r , , ~ ~-~
of. or be sul~'ected t~ ~i5crim~nation under any program or activit~ rece~~ii~~ r~~~~~~~
~ J
,
financlal ass~stall~c.
uestions concern~n thi~ ITB or additi~nal information shou~d be direc~ed ~o ~.evir~
Q ~
Christophc~ at 4U9-9~3-853~.
t:.~~~-'~~~~~.~. ~~~,~I~'~CA~~C~~1S ~~~
~~CE~ ~C~~ AUTQIVIAT~C TRA-~5~~~.~~I~~~
~~~'.A~I~ ~~~, ~°
~` & ~ ~ .~ ~
~ ~ ~ ~i~s ~or an a~.nual con~a~t ~~~ ~~~.~~d~~~.~ ~~~~i~~~g~~~
,~. The C~ty of ~ or~ ~~~th~ar ~~ ~~~~~~~~~; ,
services f~x se1e~~~c~ ~:a.~' ~~F'~~cles.
' fiei 1~0 ~~~~cl~~ ~ the ~it~ fieet will be af ~ec~e~ by ~Ys ~o~$~'~~~
1.1. Approx1~na y
1.2. The rice ~~t~c~ s~a~. ~e a per hour ~abor rate. . l~:F^ ,,; r,
~ ~ ' d with the re ~ac~~~~~.~~ r~~~~~~ ~~~ ~~'~~r.
1.3. T~e rate shall include all labor costs asso~~ate ~, n,~ .,A,,~,-~. F~:~~~,,~~~; :{A~:~
mission inciudin but na~ iin~ted ta f lush~n~ caol~n~ ~~e~, ~~~k~ u~~, ~~~.1.~~ ~.~ y~
#rans $~
delive~y. ~~r~
all not exceed the stated time in the la~e~~ edi~o~ ~~ the I~Io
1,4. ~'h:e tune allowed sh
Transrr~z~s~a~n Part~ and ~'i~e Gu~c~. ~, ,^ o~ r
~ t Maintenance Fac11z are, ~a~~ d~~-~~' ~~~~; ~.~~ ~'tl~'~
5. I~autxne o~ra~ h~urs f~r the Flee ~'
~. p ~
to 5:ao PM. . , than
' ' ~°5 ~~.~~~st ~~ xet~rncd to th~ ~Ieet N~a~nte~an~e ~ac~li~y ~o lat~r
1,6. Repa~rec~ vQ~~.c~~. - eliz~e~ ~~ee ~r
~~er vehi~le ~cku . Shou~~ ~he cantractor ~a~~ t~ d
seventy-tw~ ~iouxs a p p ' ~~~ ~~
' c~e~ tiv~thin ~~Ze seventyt~va hour xequirement, t~e ~~~ ~a~ ~~~'~
z~nare ve~u.
cc~~~rac~ and award t~ fh~ ~ext lowesti bidde~. , t .,,,. t~ 'a :,, ~~
' f irm ~omxne~.~in with t~e date of award ~or a ~er~~~ o~ ~~~~ ~ ~ ~ ~'~~ ~;~ r, ~~ { ..,
~, B~ds shali re~naun ~ ~ ~ r~ods~ ~ ~~~~~~-~
Ci m.~. ! x~~ewY fhis co~~ract for tw~ ~2) add~~iana~ ~~:~-year ~~ ~'
w~u.ch the t~ y
' e ari inal s ec~fications will apply ta ax~~ ex~e~~e~ ~~~~~~s,
and condi~.ons sfat~~ ~n th g ~ .~~. ~a.~a~. er ~~°
~ ~ t~~ C~it ~o r~rlew ~~i~ ~U~~act shall be made ~y ~~ ~~~y ~
A,pprovai an beha~ o y
his desigr~e~a • s ~~
~~s th~ a~th~xit~ ~~ verbal~v alter th~~ specifica~o~. ~1~ ch~g~ ,
. 3. Na PERSON ~: ~ ha~e rece~ved a b~d
~~IOI1S W1~1 ~~ I~tc~~~ 1~l V~~r~t-~~g a~d ~Fn~ to each perso~ kr~~~ ~a
s~ecif aca
package. ~ ~ , ~f ~'~~~
~ CQn~r~ctor a rees to i~ndemnif y and hald ha~~l~~~ ~~~~
~. ~h1~~1~~~'I~'.7'he ~ q ~~
~ ~ a ents and em ~o lees fram any and all cla~~ r.~~.~~~ ~~ ~~w~~'~~:~ f~.~~`~
1~.~~.~~ ~.ci Its of~i~ers, g, P~ . ~
g t~~~~~"~"wr "~,~'~p~i~~ M1.'~~,'r
ever kind, for in'~r to ar death of any person o~ ~az~.ag~e~ ~~ ~~ ~
d~mages of y l Y e~ ~as C~~.~~ct, a~~.
' ca~vne~t~a~~ ~'i~~ ~e ~~'ork done by th~ Con~ractor ~und
out of ar ~n
'' f the Cz ~ of I'ort Arthur or its' ~f~ice~~, a~~~~~ ~~~ ~~~~~~°~~~ ~~
u~clud~ng acts o~ o~xussion~ o ~y
connection ~~xth ~a.id ~c~n~trac~. ~ ., . ,. ~ ~.~~~ ~~ ~~
~ e nninimum. s eLif ica~ions ~nust be: clear~y ~~~~e~. ~:~ c~~~~ ~~~~~..
~. AIl ~xcephon to ~e~ ~
~ E TO ~t~ ~{~ N~AY DI~~~J.A~L~FY THE ~~~~~P~a
b~d form. FAILU~.
d oE bi~ ~hali be ~~e u~~~ ~e f ollo~vir~g c~zteria:
b. Awar
b.1.. ~xpQrience of the b~~d.~r..
~
l/ ~~irr ~A d~1. ~ ~ ~ '~ •xJ;.a, r~ ~aS~V
bmitted ~sin t~e a~taclned bid faxm. Al~ s~a~e~ ~~ a~`~~ ~~~ .~.~`'~~~~ ~' ~f.. ~:~:
`~. `T~~ ~~d mu~t be s~ g
'' s~~ aukhorized to si the bid doc~~e~~ r~~~,~~ ~~.~~~ ~~~~
Completed 1n vnk. The pex $Y'
alternations ta w4xds or ~~n~ber~.
~ ~i~F~nt ko ~~rm.ix~a~ ~e this agreexne~r upa~ ~~rry ~~~~ ~.~~~ ~~rri~e~
S. ~'he City sh~ll ha r~ ~~~ ~,
~ • ~ • ' d~r ~ai~~ t~ ~~form the speciExed servi~~ ~~ ~r~~~~~~ •~.~~
~1o~i~e ~f t~e ~u~~.~~~f~~l b~c~ ~
~nen~ ir~ an ~a~~er ~~cl.uc~..in~ ~h~ follo~ving;
agree Y
a~iure ~o ~. r~r~~ur~~c~ ~r~r~~~r.~f li~r~s, c~a.i.n~~s ar other e~ar~es.
S.1,F p ~
• ~~ n~.e~lts due ~tl~~ Ci , State, o~ Federa~ gm~re~me~~ ~~o~. ~e
8,2. Fa~lure to ~r~ake ~ Y . ~ , . 'd~~~~ed i~.
ce~sf ul bidd~r o~ it~ rincipal~, in~luding, but ~at lir~ted ~c~ ~a;~r~.e~.t~ ~
suc ~'
~~~ a eement or any taxes, f ees, assessnnents, or Iiens.
~'
t. 5 ~
U on ~nsn~:i~or~ ~~ TJ~l.~nt~ry c~x i~vaiun~ary~ bankruptc~ pr~cee~~~~.~.~ ~~~~~i~~~~ ~~~~
8,3. p
successfu~ b~d.~~~ or ~.~~r~ di~solutio~. of ~he firnn ox bus~~e~~.
8.4. U Qz~ vio~~~.~~. c?~ ~~.v ~~~~t o~ thi~ ~~.r~~~.ent.
P
~cce5sful b~.dc~E~r ~ha~~ fur~i~~ with t~e bi~, pzoaf o£ z~5ura.~ce a.~.d ~6~~r~~~ ~aid
9, The s
''murn irrs~r~~.~:~ ~:~ .~.I~~ ~ar~e ar~~ ef~ect as prav~ded herei~. A~~~~~~~~~ oi Z~s~~a.~~e, ~~'
~
~ f t~e imsurance a~icies, shall be ~urnished ta the Cit~ a~.d s~~~~ ~~~~~~~~ ~~'l~~ ~~'~~ ~~~~j
a cop~ o p ,
've thir 30 da ~~~r~tten natice riar to any chan~e ~r c~.C~f~~~~:~. ~,~ ~~~~p ~;~~`a~~~~y".
wi~ rece~ ry~} y p ~~.
c
uc~essf ~l bidder shaZ1 be re uired to maintazn insuran~e f~°om an adr~~ed in~~~~~.~e
`~'he s ~
~ ~r ~ ~'~.__'1...
m any ot the ~olla~~n
; .
C~V~R.~GE e ana ur~u«:
~EI~ED -AUITO~Vf UBILES
~~ . . ~
~YI~1~~~ ~~ ~,~i~~~~,~~'~° ~
~
~ ~Y~B~L
~
~ra e Insur~c:~ ~o~~cv
~ ~ ~
v $3a0,Q~a
i~cludin :
Gara e Kee ers
.
~~~~~ ~,~abili r
~
. . $30,OOC~
y ~.~....~:~~.T wy`
, ~'/~', ~i~l"3~~ ~+p~T~ ~yn'~ i
Li~~~ ~~~~ ~~._,,~~.~~, ~,~~~~~r~~. ~~'~ y
~ ~ 9
~~~~~ ~~~al~A~~ ~i~~~li.~~`~aryi~b.~~",r:`,'b ~
.~.,
~OII1~?Z2~t2~1S1~~ , ~
~ ~
I~~iud~t Co~ re~e~si`~~ a~`~~
~ ~
~
Covera e C4~~1~~. ~~~re~~ ~ I
-~--~-
~ollision C~v~r~ e
3U o
~
~
_~____..~.~... ~ '
Contractor rr~usfi a~~o~v ~~. ~~te ~ns ~~tic~r~ c~f fa~~.z~es ~rior to bid a~ra~~ a~~ a~ ~rr~~1~~
~a. ~
intervals ~uzin~ k:~e ~on~r~~t periac~.
ctar sha11 f~.~i co~ I~ w~tih ~ie Texas I~a~ural T~esaurce C~r~ser~~.~~~~ ~~~s~~~~
11. Con~ra y p ~
TN~.CC ~e ulations concernin the disposai, zemovai, a~n~ re~~c~~~~ ~A r~~w~~~~~~ ~~~z~ti:~~°~~
( ~~ g
~~.e. 0~1, f ~~ters and et~.}.
t be able to ~ovide documenfat~on of coznpliance wi~h ~'ex~~ ~~~~i ~~~~~~~~~.~ ~~~~
1Z. ~Ic~der mus p ,
Conse~'vatio~n Cozxunission regu~arions.
. AIl vendc~rs m.~zst su~bzn~t ~~e fal~owin inf ozma~an as an a~tac~~~t ~~ ~~e ~~~. ~~~r.~q
~3 g
13~~.. ~ e of compar~y, i.e., carporation, partnersh~p, or sol~ ~ro~~~~~~:~r~~~~f
Yp
13.Z. N~zxnb~er o~ years in business;
Three ~ re~er~~~es wzth wh.ich y~~r company pxo~ides s~~~ service, l~~rne,
13.3. ~ ) ~
address, hone number, arid contact person shall be s~ated f or eaeh r~~er~~~ce.
P
13.4. Nun~b~r. ~£ e~n.~1Qy~~s Currently er~.ployed.
33.~, N~zr~be~r of ~echrucians with curren~ AS~ cert~fi~a~io~ ~~~ A3.~~~~~~~.~
~ransmission/ Trar~saxl~~.
~, .b, Make, .rno~iel ar~~ s~f tware versio~ of electronic sca~ir~~ t~~l ~~v~~c~ a.~.~
3 ~
utilized to dia ose trar~miss~on f ailures.
~
14. Vendor shall r~ ar~ a se ~rat~ znti~o~ce far e~ch vehicle serviced. I~~o~ces ~z~a~. ar~~~~~.~ ~~
p p ~'
te work er~ox.r~ed, v~hic.le un~t n~mber, and license numbe~, ~'he ~~~~:~~ ~.~~~~~ ~~a~
da , p
be submitted to ~~1 ~~~er~~ Serv~c~~, PC} ~ox 1f~~9, Part Ar~ur, T~~~.~, ~7b~~1~~.~~9 ~o~
~~
p~ymer+t.
1~. A minimurn o~ r~e - 90 ~.a rs, un.~mzted nules waxrantyf fo~ ~rrorkz~~.s~~ ~~ ~'~quir~~. ~
~~ ) ~
warran erio~ ~xce~~d~ this n~~i~n.~~, state war~anty pQriad ~~ ~4~ ~~~ ,~~~~~p
~ ~ ~y r
~~. ~or addy~onal inf orma~on contract Ralph Dunderdale at 4~9-~~~-~~~~~.
~6}
CT~~r~ 0~ P~RT .~R~'~~J~
~~~~ ~II~ ~'R~~'O~AL
T~~T~: 3L~~ 4, ~~~~
~~~. ~ra osa~ ~or: ~.~7T(~i~IA~T~C TR~-~~~~ISSIC~~V S~R~~'~~~
~' ,
`~~ae un~ersi~ned
~~
;; doin~
~
' ~
~ ~ra ~he Citv!To~vn of ~~-~ ~
~uslness ..
~it~ in conformit ~vith the General Instruc~.ons, Con~it~~~?s, a~~~
subn~~ts here , Y
S ec~ficati~ns for t~e f~Ilowin~ ~id:
~
OUTL~IE a~' BID D-~.T~:
~PTit~i~' ~~~~ ~~~~. ~~ ~: ~
~~~~R
~~
~,?------~r
~Z~o~,.~~~~ ~~~~~~~~~~~~~ ~~~v~c~ ~
~
~; C Ii~ I~~Y~ A~T~~R 1~~A~ QF CO~~'~AC~'.
~ORK V~ILL ~L
~teceipt o~v addenda is ackn~w~ed~ed: ~
A
- ~" ~~ ~`
'~ ~ Rece~ved C~
No. 1 Dated ~ ~'
~~,~ ~~.~.~~'~,;~'~~' _
C~1V1P~i~~ ~1~:~!IE
~
.~-.-.-
~iViRl ~A .tJ1.VLJ~~
'~ , ~~~
~~
STRE~T ;~D~~~~
PO. ~Q~
' ' ~ ~ ~` '
~~ ~C~
.:o ~
T ~ ~ ~ ~~, ~~ c~~ ~~~~ L~~
~~~~~~ ~~ ~~ ~ ~
Y ;,/ ~, ~ ~ ,
~~ ~ ~
~
~ Y
_____
TITLE
~~A co~~ ~~~~~~~~~~v~.
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