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HomeMy WebLinkAboutPR 22068: THE HEALTH AND HUMAN SERVICES COMMISSION AND THE CITY OF PORT ARTHUR. NO CASH MATCH rkL a City of on 4 iw, % ort rthu�r`�i Texas Date: August 02, 2021 To: Ron Burton, City Manager From: Judith A. Smith, RN, BSN, Director of Health RE: Approval To Approve the Contract Between The Health and Human Services Commission and the City of Port Arthur. NO CASH MATCH Nature of the Request: This is a request to approve the contract between The Health and Human Services Commission and the City of Port Arthur. The total amount of this Contract will not exceed $319,335.00 with $62,300 being allocated toward the contract period of September 1, 2021, through August 31, 2022. This Primary Health Care contract provides preventive health services, including immunizations, diagnosis and treatment of acute illnesses, health education, and diagnostic tests including lab and x-rays for eligible participants at or below 150% of the current federal poverty guidelines. Analysis, Considerations: The contract period starts 09/01/2021 and ends 08/31/2022 and provides for salaries and fringe benefits for one full-time eligibility/billing clerk, office supplies and travel expenses. Recommendations: It is recommended that the City Council approve P.R. No. 22068 for the FY 2021-2022 contract between the Health and Human Services Primary Health Care Program and the City of Port Arthur program to provide primary and preventive health care services. Budget Considerations: The total budget is $319,335.00. The breakdown for this grant includes $62,500 for a five-year period. This is to cover the cost to operate the Primary Health Care clinic for the City of Port Arthur. "REMEMBER WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHUR" P.O.BOX 1089•PORTARTHUR,TX 77641-1089.409/983-8101•FAX409/982-6743 P.R. No. 22068 08/02/2021 j s RESOLUTION NO. A RESOLUTION APPROVING THE FY 2022 CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE DEPARTMENT OF HEALTH AND HUMAN SERVICES PRIMARY HEALTH CARE PROGRAM, FOR THE AMOUNT NOT TO EXCEED $319,335.00, OF WHICH $62,300 IS ALLOCATED TOWARD THE CONTRACT PERIOD SEPTEMBER 1, 2021 THROUGH AUGUST 31,2022. NO CASH MATCH REQUIRED. WHEREAS, this program provides preventive health services including immunizations, diagnosis and treatment of acute illnesses, family planning, health education, and diagnostic tests including lab and x-rays for eligible participants at or below 150% of the current federal poverty guidelines: and, WHEREAS, the total amount of the contract is not to exceed $319,335.00 with $62,300 being allocated for FY 2022. This budget covers the cost of the operations of the Primary Health Care Clinic. This contract period is from September 1, 2021 through August 31, 2022. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Council of the City of Port Arthur hereby approves the contract amendment between the City of Port Arthur and the Department of Health and Human Services Commission. Section 3. That, the City Council deems it is in the best interest of the City to approve and authorize the City Manager to execute the contract amendment between the Department of Health and Human Services Commission and the City of Port Arthur for Primary Health Care Services, as delineated in Exhibit"A." P.R. No. 22068 08/02/2021 js Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of August, 2021 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: Thurman Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Va Tizeno. Cit rney APPROVED FOR ADMINISTRATION: Ron Burton, City Manager Judith Smith, BSN, RN, Director of Health DocuSign Envelope ID:8A3C9EA6-CA78-4FED-9F3A-21 DCODB5DD28 HEALTH AND HUMAN SERVICES COMMISSION CONTRACT No. HHS000697900024 AMENDMENT No. 2 The Health and Human Services Commission (HHSC) and City of Port Arthur (Grantee), collectively the "Parties," to that certain Primary Health Care (PHC) Services agreement denominated as HHSC Contract No. HHS000697900024 (the "Contract"), now want to further amend the Contract. Whereas, HHSC has chosen to exercise its option to renew the Contract; Whereas, the Parties want to amend the budget to reflect the not-to-exceed amount for authorized services provided from the Contract effective date through August 31, 2022; and Whereas, the Parties want to revise the Statement of Work: (1) to reflect a decrease in the number of unduplicated clients served by Grantee; and(2)to update the Contract's cost reimbursement requirements for the First Renewal Term. The Parties agree as follows: 1. The Contract is hereby renewed for an additional one-year term. The renewal term shall begin on September 1, 2021 and terminates on August 31, 2022 (FY 2022), unless renewed, extended or terminated sooner. 2. Section V of the Contract, Payment for Services Provided, is hereby amended as follows: The total amount of this Contract will not exceed $319,335.00. Expenditures for FY 2022 shall not exceed $62,300.00 and shall be in accordance with Attachment B-2, FY 2022 Budget. Grantee is not required to provide matching funds. Budget adjustments, if any, will not affect Grantee's approved indirect cost rate. 3. Section 5.2 of Attachment A, Statement of Work, relating to Eligible Population, is hereby amended by decreasing the number of unduplicated Clients for PHC services from 280 to 249. This represents the Grantee's projected number of unduplicated Clients to be served during the entire Contract period. 4. Section 6.6 of Attachment A, Statement of Work, relating to Cost Reimbursement, Client Co- Pays, is hereby amended as follows: Grantee will be reimbursed for FY 2022 costs according to Attachment B-2,FY 2022 Budget, and the PHC 225 Report Forms. Per Section 8 of the Statement of Work, Grantee shall submit the PHC 225 Report Form monthly and no later than the last business day of the month following service. 1 DocuSign Envelope ID:8A3C9EA6-CA78-4FED-9F3A-21DCODB5DD28 5. Section 9.1 of Attachment A, Statement of Work, relating to Performance Measures, is hereby amended by decreasing the number of unduplicated Clients for PHC services from 280 to 249 and by providing the correct title format of the subsection. The parties agree to the following changes: 9.1.1 For FY 2022, Grantee shall provide PHC services to a minimum of 249 unduplicated Clients at an average cost per client of$250.00 for Clients who live or receive services in the following counties: Jefferson 6. Attachment B-1, Budget, is hereby updated with Attachment B-2, FY 2022 Budget. All FY 2022 expenditures under the Contract will be in accordance with Attachment B-2, FY 2022 Budget. 7. This Amendment shall be effective on September 1, 2021. 8. Except as modified, all terms and conditions of the Contract shall remain in effect. 9. Any further revisions to the Contract shall be by written agreement of the Parties. Signature Page follows 2 DocuSign Envelope ID:8A3C9EA6-CA78-4FED-9F3A-21 DCODB5DD28 SIGNATURE PAGE AMENDMENT No. 2 HHSC CONTRACT No. HHS000697900024 HEALTH AND HUMAN SERVICES CITY OF PORT ARTHUR COMMISSION By: By: Name: Name: Title: Title: Date of Signature: Date of Signature: THE FOLLOWING DOCUMENT IS ATTACHED AND INCORPORATED INTO THE CONTRACT BY REFERENCE: ATTACHMENT B-2—FY 2022 BUDGET ATTACHMENT FOLLOWS 3 DocuSign Envelope ID:8A3C9EA6-CA78-4FED-9F3A-21 DCODB5DD28 ATTACHMENT B-2 FY 2022 BUDGET HHSC CONTRACT No.HHSO00697900024 4 DocuSign Envelope ID:8A3C9EA6-CA78-4FED-9F3A-21 DCODB5DD28 General Instructions for Completing Budget Forms In preparing the budget, you must budget all costs that your organization will incur in carrying out the Primary Health Care Program for FY22. Instructions for completing the budget template follow: Only respondents with cost reimbursement contracts need to complete Forms B and B-1 through B-7. * Enter the legal name of your organization in the space provided for "Legal Name of Respondent" on the budget summary page. Doing so will populate the budget category detail templates with the organization's name. * Complete each budget category detail template. If a primary budget category detail template does not accommodate all items in your budget, use the respective supplemental budget temples at the end of this workbook. The total of each supplemental category detail budget template will automatically populate to the last line of the respective primary budget category template. The definition of each category can be found in the HHSC Grant Technical Assistance Guide (GTAG) located at the following web site: Beginning on page 13 of PDF Grant Technical Assistance Guide - (Document page # 10). * After you complete each budget category detail template, go to the Budget Summary. * Distribute the total amount in column 1 in each budget category manually amoung the various funding sources (columns 2 and 3). * Reter to the table below the budget template table to verity that the amounts distributed (Distribution Total) in each budget category equals the "Budget Total" for each respective category. Next, verify that the overall total of all distributions (Distribution Totals) equals the Budget Total. * Fill all budget forms out in WHOLE DOLLARS. .-+ 0 0 0 0 C n 4/► 0 4.4 0 ff E ni 3 in N 1.0 4... N i/1 G1 Ov OVA fo a Y < 2 m '4'L_ L - a) a, CO Q1 in O M1 O N er _c f9 3 O O N N C H 4.. 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Evi T N z 4- a) O ❑ a _C -o in ❑ + C +-' a) O co ❑ a) 7 0 �, fo N N L 0 O N U 4+ LL O U -0 f9 a) -CCA U v N a+ p 4, -0 — W a) C T t0 u •— ba a C o C 0r0 .c `° 0 0 U O 7 _Cu CIS u YO y O w Z C E Q co y o v N Qin 17 4 0 '-, 13 U c0 L c a a+ N H 6 , N N a) C C , w la N O .0 O l0 co Ou O O Ili C C y a m iv L U u c j `D '- O O °▪' O c Q To o U O DocuSign Envelope ID:8A3C9EA6-CA78-4FED-9F3A-21 DCODB5DD28 SUPPLEMENTAL FORMS INSTRUCTIONS The budget templates (two per budget category)that follow are intended to supplement cost reimbursement budgets when there are too many items to fit on the primary budget template. Applicants that have utilized all the lines on the primary budget template must use the supplemental templates to list detail information for the respective budget category. For example, after all the lines on the primary budget template for Personnel (tab labled Form B- 1 Personnel) have been used, go to the supplemental template labled "Form B- la Personnel Supp" and if all the lines are used on this template, go to the next template labled "Form B- lb Personnel". The amounts on each supplemental template will automatically total and the total from both templates will automatically be inserted on the last line of the primary budget template. 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E a) d Q 0 as L I- 0 ,_ dA 3 a) s }+ 4 co V Q .F. o CI) a. dA .- MS O = > m v CC — . w 2 H 02S N O N 0 1/40 o O It m N 2 — O CCC y c Q O 73 C a . h 0 Y LL a 6> N 6 v O W cc C 'o c U_ 4- 0 c ✓ 0 co o v Q — O L6 Z n Q rp ', a LLJ OA o 0 C) U Q c co a) co a) V a - o a C a > CC c W c rn 0 7 0 O 0 DocuSign Certificate Of Completion Envelope Id:8A3C9EA6CA784FED9F3A21DCODB5DD28 Status:Sent Subject:Amending$319,335.00;HHS000697900024; Port Arthur A-2;HHSC/HDS/HDIS/OPSH Source Envelope: Document Pages:41 Signatures:0 Envelope Originator: Certificate Pages:2 Initials:0 Texas Health and Human Services Commission AutoNav:Enabled 1100 W.49th St. Envelopeld Stamping:Enabled Austin,TX 78756 Time Zone:(UTC-06:00)Central Time(US&Canada) PCS_DocuSign@hhsc.state.tx.us IP Address: 167.137.1.16 Record Tracking Status:Original Holder:Texas Health and Human Services Location:DocuSign 7/29/2021 9:39:26 AM Commission PCS_DocuSign@hhsc.state.tx.us Signer Events Signature Timestamp Ron Burton Sent:7/29/2021 9:50:55 AM ron.burton@portarthurtx.gov City Manager City of Port Arthur Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Lindsay Rodgers lindsay.rodgers@hhs.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Lily Ferris COPIED Sent:7/29/2021 9:50:55 AM lily.ferris@hhs.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Judith Smith COPIED Sent:7/29/2021 9:50:56 AM judith.smith@portarthurtx.gov Viewed:7/29/2021 10:03:36 AM Director of Health Services City of Port Arthur Security Level:Email,Account Authentication (None) Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/29/2021 9:50:55 AM Payment Events Status Timestamps