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Home My WebLink AboutPR 22080: APPROVING A PROPERTY DAMAGE SETTLEMENT IN THE AMOUNT OF $90,205.65 FOR DAMAGES TO CITY OF PORT ARTHUR CHURCH, OPEN AND GIBSON FIELDS AT ADAMS PARK City of City o rt rtlz u�— Mins INTEROFFICE MEMORANDUM Office of Safety & Risk Management Date: August 5, 2021 To: Ronald Burton, City Manager From: Trameka A. Williams, Asst. Director of Human Resources RE: A Resolution Approving a Property Damage Settlement in the Amount of$90,205.65 for Damages to City of Port Arthur Church, Open and Gibson Fields at Adams Park Nature of the request: On April 9, 2021, it was discovered by Parks and Recreation employees that copper had been stolen from electrical components at Church, Open and Gibson Fields at Adams Park. Staff Analysis, Considerations: The City has Property Damage insurance coverage through Texas Municipal League Intergovernmental Risk Pool (TML-IRP) with a $5,000.00 deductible. TML-IRP has offered the City of Port Arthur a settlement of $90,205.65, less the $5,000.00 deductible and depreciation amount of$17,754.92, making the final settlement offer $67,450.72 (Exhibit "A" attached). This amount is sufficient to cover all estimated property damages for Church, Open and Gibson Fields at Adams Park. If additional damages are discovered, TML- IRP may issue a supplemental payment. Recommendation: I recommend approval of Proposed Resolution No. 22080 authorizing the property damage settlement against TML-IRP for damage sustained to Church, Open and Gibson Fields at Adams Park. TML-IRP has offered to settle the claim for $90,205.65. This is considered a fair and reasonable settlement for the estimated repairs. Budget Considerations: The funds received will be deposited in the Insurance Proceeds Account#001-00-000-4744-00-00-000, HR-Ins Proceeds General FD 001. "Remember we are here to serve the Citizens of Port Arthur" P.R. No. 22080 08/05/21 TAW RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE SETTLEMENT OF A PROPERTY PHYSICAL DAMAGE CLAIM IN THE AMOUNT OF $90,205.65 MADE AGAINST TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TML-IRP) AS A RESULT OF PROPERTY DAMAGE AT CHURCH FIELD, OPEN FIELD AND GIBSON FIELD AT ADAMS PARK WHEREAS, on April 9, 2021 , it was discovered by Parks and Recreation employees that copper had been stolen from electrical components at Church, Open and Gibson fields at Adams Park; and, WHEREAS, as a result of the damage, a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TML-IRP); and, WHEREAS, TML-IRP has offered to settle the claim for $90,205.65, less the Property Physical Damage deductible amount of $5,000.00 per unit and the depreciation amount of $17,754.92, making the final settlement offer $67,450.72, which is considered a fair and reasonable settlement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1 . That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to execute settlement in the amount of $90,205.65, less the Property Physical Damage deductible amount of $5,000.00 and the depreciation amount of $17,754.92, making the final settlement offer Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2021, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers NOES: . Thurman "Bill" Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: 0 , C. me APPROVED FOR ADMINISTRATION: Ronald Burton, City Manager EXHIBIT " A " INSURED : City of Port Arthur ID295 DATE OF REPORT : 7/6/2021 LOCATION : Church Field, 3500 60th Street DATE OF LOSS : 4/9/2021 : Port Arthur, TX 77640 POLICY NUMBER : 7587 COMPANY : TML-IRP CLAIM NUMBER : PR143313 OUR FILE NUMBER : 21H-25085 ID295 : ADJUSTER NAME : Ms. Patti Tabor BUILDING ESTIMATE ESTIMATE RECAP Estimate Grand Totals: $20,855.15 Total Depreciation: ($4,452.41) A.C.V. Estimate Totals: $16,402.74 Policy Deductible: ($0.00) Final Totals: $16,402.74 ESTIMATE COMMENTS This is an estimate only. This estimate in its present format is based on information that has been made available to and collected by us at this time. Should additional information be presented or discovered, we reserve the right to determine the impact of any new information on our opinions and conclusions. We also reserve the right to revise our opinions and conclusions if necessary or warranted by the discovery or review of any additional new information. This estimate is subject to the review and approval of TML-IRP. *** This is an estimate of recorded damages and is subject to review and final approval by the insurance carrier. *** SIMSOL® Cover Page Form EST-1/8.3 Date Submitted to TMLIRP:07/08/2021 03:32 PM 'INSURED : City of Port Arthur ID295 DATE OF REPORT : 7/6/2021 LOCATION : Church Field, 3500 60th Street DATE OF LOSS : 4/9/2021 : Port Arthur, TX 77640 POLICY NUMBER : 7587 COMPANY : TML-IRP CLAIM NUMBER : PR143313 OUR FILE NUMBER : 21H-25085 ID295 • ADJUSTER NAME : Ms. Patti Tabor Estimate Section: Electrical Quantity Description Unit Cost RCV DEP ACV 2481.0 LF Replace THHN/THWN CU 6. Copper Electrical Wire $2.11 $5,234.91 $2,617.46 $2,617.45 496.0 LF Remove 1-1/2"Electric Conduit $1.26 $624.96 $624.96 496.0 LF Replace 1-1/2" Electric Conduit $6.31 $3,129.76 $1,564.88 $1,564.88 3.0 EA Remove 90 Degree Elbow for Electric Conduit $1.26 $3.78 $3.78 3.0 EA Replace 90 Degree Elbow for Electric Conduit $13.38 $40.14 $20.07 $20.07 2.0 EA 100A MCB GE TM18410C 3PH Load Center $250.00 $500.00 $250.00 $250.00 92.0 HR Electrician Labor(C) $74.00 $6,808.00 $6,808.00 496.0 LF Backhoe Trenching and Backfill 12"X 36" $9.10 $4,513.60 $4,513.60 Totals For Electrical $20,855.15 $4,452.41 $16,402.74 "* This is an estimate of recorded damages and is subject to review and final approval by the insurance carrier. ' SIMSoL® Page: 1 Form EST-1/8.3 Date Submitted to TMLIRP:07/08/2021 03:32 PM INSURED : City of Port Arthur ID295 DATE OF REPORT : 7/6/2021 LOCATION : Church Field, 3500 60th Street DATE OF LOSS : 4/9/2021 : Port Arthur, TX 77640 POLICY NUMBER : 7587 COMPANY : TML-IRP CLAIM NUMBER : PR143313 OUR FILE NUMBER : 21H-25085 ID295 • ADJUSTER NAME : Ms. Patti Tabor ESTIMATE TOTALS ESTIMATE TOTAL PAGE ITEMS RCV DIFF ACV Repair Item Totals $20,855.15 $4,452.41 $16,402.74 Estimate Grand Totals $20,855.15 $4,452.41 $16,402.74 BUILDING FINAL TOTALS $20,855.15 $4,452.41 $16,402.74 '*` This is an estimate of recorded damages and is subject to review and final approval by the insurance carrier. *" SIMSOL® Total Page Form EST-1/8.3 Date Submitted to TMLIRP:07/08/2021 03:32 PM INSURED : City of Port Arthur ID296 DATE OF REPORT : 7/6/2021 LOCATION : Open/FB Field, 3500 60th Street DATE OF LOSS : 4/9/2021 : Port Arthur, TX 77640 POLICY NUMBER : 7587 COMPANY : TML-IRP CLAIM NUMBER : PR143313 ID296 OUR FILE NUMBER : 21H-25085 ID296 : ADJUSTER NAME : Ms. Patti Tabor BUILDING ESTIMATE ESTIMATE RECAP Estimate Grand Totals: $48,815.76 Total Depreciation: ($9,307.03) A.C.V. Estimate Totals: $39,508.73 Policy Deductible: ($0.00) Final Totals: $39,508.73 ESTIMATE COMMENTS This is an estimate only. This estimate in its present format is based on information that has been made available to and collected by us at this time. Should additional information be presented or discovered, we reserve the right to determine the impact of any new information on our opinions and conclusions. We also reserve the right to revise our opinions and conclusions if necessary or warranted by the discovery or review of any additional new information. This estimate is subject to the review and approval of TML-IRP. *** This is an estimate of recorded damages and is subject to review and final approval by the insurance carrier. *** SIMSOL® Cover Page Form EST-1!8.3 Date Submitted to TMLIRP:07/08/2021 03:32 PM INSURED : City of Port Arthur ID296 DATE OF REPORT : 7/6/2021 LOCATION : Open/FB Field, 3500 60th Street DATE OF LOSS : 4/9/2021 : Port Arthur, TX 77640 POLICY NUMBER : 7587 COMPANY : TML-IRP CLAIM NUMBER : PR143313 ID296 OUR FILE NUMBER : 21 H 25085 ID296 • ADJUSTER NAME : Ms. Patti Tabor Estimate Section: Electrical Quantity Description Unit Cost RCV DEP ACV 5360.0 LF Replace THHN/THWN CU 6. Copper Electrical Wire $2.11 $11,309.60 $5,654.80 $5,654.80 1072.0 LF Remove 1-1/2" Electric PVC Conduit $1.26 $1,350.72 $1,350.72 1072.0 LF Replace 1-1/2" Electric PVC Conduit $6.31 $6,764.32 $3,382.16 $3,382.16 3.0 EA Remove 90 Degree Elbow for Electric Conduit $1.26 $3.78 $3.78 3.0 EA Replace 90 Degree Elbow for Electric Conduit $13.38 $40.14 $20.07 $20.07 2.0 EA 100A MCB GE TM18410C 3PH Load Center $250.00 $500.00 $250.00 $250.00 258.0 HR Electrician Labor(C) $74.00 $19,092.00 $19,092.00 1072.0 LF Backhoe Trenching and Backfill 12"X 36" $9.10 $9,755.20 $9,755.20 Totals For Electrical $48,815.76 $9,307.03 $39,508.73 *** This is an estimate of recorded damages and is subject to review and final approval by the insurance carrier. *** SIMSOL® Page: 1 Form EST-1/8.3 Date Submitted to TMLIRP:07/08/2021 03:32 PM INSURED : City of Port Arthur ID296 DATE OF REPORT : 7/6/2021 LOCATION : Open/FB Field, 3500 60th Street DATE OF LOSS : 4/9/2021 : Port Arthur, TX 77640 POLICY NUMBER : 7587 COMPANY : TML-IRP CLAIM NUMBER : PR143313 ID296 OUR FILE NUMBER : 21H-25085 ID296 ADJUSTER NAME : Ms. Patti Tabor ESTIMATE TOTALS ESTIMATE TOTAL PAGE ITEMS RCV DIFF ACV Repair Item Totals $48,815.76 $9,307.03 $39,508.73 Estimate Grand Totals $48,815.76 $9,307.03 $39,508.73 BUILDING FINAL TOTALS $48,815.76 $9,307.03 $39,508.73 *" This is an estimate of recorded damages and is subject to review and final approval by the insurance carrier. *** siMsoLo Total Page Form EST-1/8.3 Date Submitted to TMLIRP:07/08/2021 03:32 PM INSURED : City of Port Arthur ID290 DATE OF REPORT : 7/6/2021 LOCATION : Gibson Field, 3500 60th Street DATE OF LOSS : 4/9/2021 : Port Arthur, TX 77640 POLICY NUMBER : 7587 COMPANY : TML-IRP CLAIM NUMBER : PR143313 OUR FILE NUMBER : 21H-25085 ID290 • ADJUSTER NAME : Ms. Patti Tabor BUILDING ESTIMATE ESTIMATE RECAP Estimate Grand Totals: $20,534.74 Total Depreciation: ($3,995.48) A.C.V. Estimate Totals: $16,539.26 Policy Deductible: ($5,000.00) Final Totals: $11,539.26 ESTIMATE COMMENTS This is an estimate only. This estimate in its present format is based on information that has been made available to and collected by us at this time. Should additional information be presented or discovered, we reserve the right to determine the impact of any new information on our opinions and conclusions. We also reserve the right to revise our opinions and conclusions if necessary or warranted by the discovery or review of any additional new information. This estimate is subject to the review and approval of TML-IRP. *** This is an estimate of recorded damages and is subject to review and final approval by the insurance carrier. *** SIMSOL® Cover Page Form EST-1/8.3 Date Submitted to TMLIRP:07/08/2021 03:32 PM INSURED : City of Port Arthur ID290 DATE OF REPORT : 7/6/2021 LOCATION : Gibson Field, 3500 60th Street DATE OF LOSS : 4/9/2021 : Port Arthur, TX 77640 POLICY NUMBER : 7587 COMPANY : TML-IRP CLAIM NUMBER : PR143313 OUR FILE NUMBER : 21H-25085 ID290 :• ADJUSTER NAME : Ms. Patti Tabor Estimate Section: Electrical Quantity Description Unit Cost RCV DEP ACV 2283.0 LF Replace THHN/THWN CU 6. Copper Electrical Wire $2.11 $4,817.13 $2,408.57 $2,408.56 457.0 LF Remove 1-1/2" Electric Conduit $1.26 $575.82 $575.82 457.0 LF Replace 1-1/2" Electric Conduit $6.31 $2,883.67 $1,441.84 $1,441.83 3.0 EA Remove 90 Degree Elbow for Conduit $1.26 $3.78 $3.78 3.0 EA Replace 90 Degree Elbow for Electric Conduit $13.38 $40.14 $20.07 $20.07 1.0 EA 100A MCB GE TM18410C 3PH Load Center $250.00 $250.00 $125.00 $125.00 94.0 HR Electrician Labor(C) $74.00 $6,956.00 $6,956.00 452.0 LF Backhoe Trenching and Backfill 12"X 36" $9.10 $4,113.20 $4,113.20 1.0 EA Dumpster Rental $793.75 $793.75 $793.75 0.5 MO Chemical Toilet Temporary Utilities $202.50 $101.25 $101.25 Totals For Electrical $20,534.74 $3,995.48 $16,539.26 -- This is an estimate of recorded damages and is subject to review and final approval by the insurance carrier. *** SIMSOL® Page: 1 Form EST-118.3 Date Submitted to TMLIRP:07/08/2021 03:32 PM INSURED : City of Port Arthur ID290 DATE OF REPORT : 7/6/2021 LOCATION : Gibson Field, 3500 60th Street DATE OF LOSS : 4/9/2021 : Port Arthur, TX 77640 POLICY NUMBER : 7587 COMPANY : TML-IRP CLAIM NUMBER : PR143313 OUR FILE NUMBER : 21H-25085 ID290 • ADJUSTER NAME : Ms. Patti Tabor ESTIMATE TOTALS ESTIMATE TOTAL PAGE ITEMS RCV DIFF ACV Repair Item Totals $20,534.74 $3,995.48 $16,539.26 Estimate Grand Totals $20,534.74 $3,995.48 $16,539.26 Less Deductible ($5,000.00) ($5,000.00) BUILDING FINAL TOTALS $15,534.74 $3,995.48 $11,539.26 *** This is an estimate of recorded damages and is subject to review and final approval by the insurance carrier. *** SIMSOL® Total Page Form EST-1/8.3 Date Submitted to TMLIRP:07/08/2021 03:32 PM