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Home My WebLink AboutPR 22070: AMENDMENT TO CONTRACRAT WITH SETEX FACILITIES AND MAINTENANCE, LLC FOR THE CONTSTRUCTION OF A SPRAY PARK, SOCCER FIELD AND VOLLEYBALL COURT fin,of r r op! rthit F www.PortArth u rTx.gov INTEROFFICE MEMORANDUM Date: August 10, 2021 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Chandra Alpough, Director of Parks and RecreationWL RE: P.R. 22070—Amendment to the Contract with SETEX Facilities and Maintenance, LLC for the Construction of a Spray Park, Soccer Field and Volleyball Court at 5200 7th Street(Former Lakeview Pool) Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22070 authorizing the City Manager to amend the contract between the City of Port Arthur and SETEX Facilities and Maintenance, LLC of Beaumont, Texas changing the cooperative purchasing program to Buyboard Cooperative Contract Number 581-19 for the construction of a spray park, soccer field and volleyball court at 5200 7th Street(former Lakeview Pool) in the projected budgetary amount of$877,688.86. Background: The City Council approved a contract between the City of Port Arthur and SETEX Facilities and Maintenance, LLC of Beaumont, Texas for the construction of a spray park, soccer field and volleyball court pursuant to Resolution Number 21-264. The original cooperative purchasing program for the contract was Choice Partners Job Order Contracting. SETEX Facilities and Maintenance, LLC has requested to change the cooperative purchasing program to Buyboard Cooperative Purchasing Contract Number 581-19. This change does not change the price of the original contract. Budget Impact: Funding in the projected budgetary amount of $877,688.86 is available for this purpose in Account Number 307-25-067-8525-00-10-000 Project Number PR30003. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Recommendation: It is recommended that the City Council approve P.R.No. 22070 authorizing the City Manager to amend the contract between the City of Port Arthur and SETEX Facilities and Maintenance, LLC of Beaumont, Texas changing the cooperative purchasing program to Buyboard Cooperative Contract Number 581-19 for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (former Lakeview Pool) in the projected budgetary amount of$877,688.86. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R.No. 22070 8/10/2021 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND SETEX FACILITIES AND MAINTENANCE, LLC OF BEAUMONT, TEXAS, CHANGING THE COOPERATIVE PURCHASING PROGRAM TO BUYBOARD COOPERATIVE CONTRACT NUMBER 581-19 FOR THE CONSTRUCTION OF A SPRAY PARK, SOCCER FIELD AND VOLLEYBALL COURT AT 5200 7TH STREET (FORMELY LAKEVIEW POOL) IN THE PROJECTED BUDGETARY AMOUNT OF $877,688.86; FUNDING AVAILABLE IN ACCOUNT NUMBER 307-25-067-8525-00-10-000 PROJECT NUMBER PR30003 WHEREAS, the City Council approved a contract between the City of Port Arthur and SETEX Facilities and Maintenance, LLC of Beaumont, Texas for the construction of a spray park, soccer field, and volleyball court at 5200 7th Street pursuant to Resolution Number 21-264; and, WHEREAS, the cooperative purchasing program for the contract was Choice Partners Job Order Contracting (JOC); and, WHEREAS, SETEX Facilities and Maintenance has requested to change the cooperative purchase program contract to Buyboard Cooperative Purchasing Contract; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Buyboard, a purchasing cooperative, as an alternative to a formal bid process; and, WHEREAS, per Resolution No. 02-341, the City entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard"); and, WHEREAS, SETEX Facilities and Maintenance, LLC of Beaumont, Texas has submitted an amended bid for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (former Lakeview Pool), in accordance with the Buyboard Cooperative Program Contract Number 581-19, in the projected budgetary amount of $877,688.86 (attached hereto as Exhibit "A"); now, therefore, P. R.No. 22070 8/10/2021 ca BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager of the City of Port Arthur is hereby authorized to execute on behalf of the City of Port Arthur a contract amendment with SETEX Facilities and Maintenance, LLC of Beaumont, Texas changing the cooperative purchasing program contract to Buyboard Cooperative Program Contract Number 581-19, for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (former Lakeview Pool) in the projected budgetary amount of $877,688.86; in substantially the same form as attached hereto as Exhibit «A„ Section 3. That there is not an increase in price. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2021, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: (Mayor) Councilmembers: NOES: DONALD FRANK, SR. MAYOR PRO TEM P. R.No. 22070 8/10/2021 ca ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Val Tizeno, Esq. City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager Chandra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: \)---y- CA__A__,v/9 Kandy Daniel Interim Director of Finance / , or 4)(iif„, Clifton Williams, CPPB Purchasing Manager P. R.No. 22070 8/10/2021 ca EXHIBIT "A" SETS FACILITIES&MAINTENANCE "Strength in Construction" Mailing Address: P.O. Box 20658 7/12/21 Beaumont. Texas 77720-0658 City of Port Arthur 444 Fourth St. 23 (409)842-8181 Port Arthur,TX 77641 GI (409)842-2274 Ok selex@setexconstruction-corn Project: "Lakeview Pool Splash Park Pool Demolition and Build- out" selexconstruction.cont Subject: "Proposal Final" General Contracting Dear: City of Port Arthur We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on local CCI and coefficient of.89. Job Order Contracting Facilities Maintenance Proposal Recap: • Demo pool and backfill with 60/40 with compaction. • Perform all grade work for footprint of prints provided,form up and pour all Commercial concrete per plans and specs. • Perform all grade work for soccer and volleyball areas and provided and install all needed parts and pieces from specs provided. Industrial • Setex to furnish and install all plumbing and electrical per plans and specs using existing water tap. • Furnish and install the splash pad per parts and size decided by City Of Port Arthur from Kraftsman. Complete shop drawings will be provided Government once P.O. is issued. • Build new CMU bathroom under provided by others pavilion, Provide, and install all plumbing fixtures per specs, provide and install all division 10 Healthcare items per specs, Provide and install all lighting per specs. Bathroom will receive an 2x6 joist system with decking and a peel and stick waterproof membrane on the top side to keep moisture from entering bathroom.This bathroom will get new HVAC unit per plans and specs. Infrastructure • Setex will provide and install Splash pad canopy, Park furniture, Soccer, Volleyball items needed to complete the scope of work per specs. • Setex to provide a small onsite office and video security. Corporate • Setex will provide supervision for duration of project and do bi-weekly update meetings with city officials. • Keep site clean and tidy. Education Proposal Cost $ 856,281.82 Bond (if applicable) $ 21,407.04 Total Price $ 877,688.86 Performing Arts Exclusions: Historical Taxes,Water taps, any and all drainage issues beyond jobsite footprint, unforeseen items beyond specified scope listed above, overtime, and liquidated damages. Pavilion to be built by Kraftsman (Excluding slab), Asphalt parking lot repairs. 8 SETE FACILITIES&MAINTENANCE "Strength in Construction" Mailing Address: P.O. Box 20658 We estimate approximately one hundred-eighty (180) working days to complete upon Beaumont. Texas 77720-0658 material delivery. O (409) 842-8181 This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 I (409)842-2274 pm. Once accepted this proposal turns into a lump sum contract, Please contact us at tft setexir�ilsetexconstruclion.corn 409-842-8181 at your convenience to discuss this estimate. Er er selexconstruction.com General Contracting Respectfully submitted, Job Order Contracting SETEX Facilities & Maintenance, LLC. /?" -:a--1----j--ji- f--1/37. 1' Ai/ Facilities Maintenance Brian Shipp General Superintendent cc: SETEX/ftle Commercial 21-0086 Industrial Government Healthcare Infrastructure Corporate rcfucation Performing Arts Historical g V si.->,..v,.s. F ,.se:ais.--a-^sgga.qsz: .£ .a xn , x., +. .+a .....A..._ _.._