The URL can be used to link to this page

Home My WebLink AboutPO 6988: FY20-21 BUDGET AMENDMENT NUMBER 5 City of cam= ur-t rtlrur Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 17, 2021 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Kandy Daniel, Interim Finance Director RE: P.O. 6988—FY20-21 Budget Amendment Number 5 Introduction: Budget amendments are requested to increase appropriations in the General Fund, the Employee Benefits Fund, the Street Maintenance Fund and the Capital Budget. A total of$922,876 is requested to increase the appropriation to the General Fund. $1,216,000 is requested to increase the Administration budget to repay funds to the Texas Division of Emergency Management (TDEM) for FEMA Projects related to Hurricane Ike and cover other increased costs in the department. The Police Department has significant savings in their department due to consistent vacancies throughout the year. It is requested that the Police budget be reduced by$1,216,000 and transferred to Administration to cover the overage. An additional $922,876 is requested to increase the appropriation in Administration to cover the payoff of liens related to the sale of the Health Department building. Revenues were deposited in the General Fund to cover this expenditure so there is no effect on fund balance. $983,700 is requested to increase the appropriation in the Employee Benefits Fund to cover increased costs due to a large number of retirees this year. There is sufficient fund balance in the fund to cover the overage. $365,000 is requested to increase the Street Maintenance Fund and appropriate the residual amount available from the Street Maintenance Sales Tax which expired in December 2020. $1,380,000 is requested to be appropriated to the Capital Budget to cover American Rescue Plan Act related expenses for the Landfill dirt project ($1,200,000) and Grant Management/Admin costs($180,000). $13.3 million in grant proceeds was received from the American Rescue Plan "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of n� ! Texas www.PortArthurTx.gov Act(ARPA)earlier this year and an additional$13.3 million will be received on a reimbursement basis over the next several years to fund certain improvements. The remaining project allocations will be budgeted in FY2022. Background: The FY 20-21 budget was approved on September 15, 2020. This is the fifth amendment requested for this budget year. Budget Impact: The above requests will increase the appropriation in the General Fund by $922,876 but have no effect on Fund Balance. The request will increase the appropriation and decrease the ending fund balance in the Employee Benefits Fund by $983,700, the Street Maintenance Fund by $365,000 and the Capital Budget by $1,380,000. Recommendation: The attached Proposed Ordinance No.6988 amends the budget to provide sufficient funding in the General Fund,the Employee Benefits Fund and the Street Maintenance Fund and we recommend that the City Council approve it as presented. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of Port Arthur Budget FY 2020-2021 Original Bud 1-EDC 2-EDC 1 2 3 4 5 9/15/2020 1/19/2021 6/8/2021 3/30/2021 4/27/2021 6/8/2021 8/3/2021 8/24/2021 Total emended Ord#20-82 Ord#21-03 Ord# Ord#21-27 Ord#21-31 Ord#21-43 Ord#21-56 Ord# Amendments Budget General Fund Administration 1,776,441 216,000 50,000 2,138,876 2,404,876 4,181,317 City Secretary 1,906,844 - 1,906,844 City Attorney 1,450,905 - 1,450,905 Finance 2,558,958 - 2,558,958 Information Technolog 1,779,780 - 1,779,780 Human Resources 817,891 - 817,891 Development Svcs 6,257,560 172,200 172,200 6,429,760 Civic Center 1,110,915 - 1,110,915 Police 20,054,449 (1,216,000) (1,216,000) 18,838,449 Fire 14,846,424 - 14,846,424 Public Works 9,462,703 - 9,462,703 Health 1,690,247 - 1,690,247 Parks&Rec 3,222,006 - 3,222,006 Library 1,338,868 - 1,338,868 Transfers 15,370,135 2,108,006 45,000 1,000,000 3,153,006 18,523,141 Total General Fund 83,644,126 - 2,496,206 45,000 - 1,050,000 922,876 4,514,082 88,158,208 Debt Service 11,615,733 - 11,615,733 Water 28,181,925 - 28,181,925 Solid Waste 9,739,886 172,000 1,000,000 1,172,000 10,911,886 Pleasure Island 1,078,320 - 1,078,320 Capital Reserve 2,552,562 1,511,000 1,511,000 4,063,562 Hospitalization 10,958,468 - 10,958,468 Worker's Comp 773,000 - 773,000 Employee Benefits 1,038,500 983,700 983,700 2,022,200 General Liability 2,413,000 205,000 205,000 2,618,000 Capital Improvement 64,714,470 66,602,397 2,173,100 1,380,000 70,155,497 134,869,967 Transit 2,988,880 - 2,988,880 HOT 2,090,136 - 2,090,136 Library Special - - - Police Special 156,000 - 156,000 Traffic Enforcement 27,100 - 27,100 Golf Course 50,000 - 50,000 Muncipal Court Technolog 5,500 - 5,500 EDC Street Maintenance 302,924 365,000 365,000 667,924 Disaster Recovery Housin; - - - Gaming Fund 124,391 - 124,391 EDC (ord#20-83) 8,916,738 8,000 1,150,000 1,158,000 10,074,738 Total All Funds 231,371,659 8,000 1,150,000 70,781,603 250,000 2,173,100 2,050,000 3,651,576 80,064,279 311,435,938 222,454,921 * CIP Streets 14,302,294 - 14,302,294 Drainage 12,620,176 63,046,967 63,046,967 75,667,143 Gen Imp 6,750,000 12,715,430 12,715,430 19,465,430 Downtown 4,000,000 - 4,000,000 Transit Capital 5,682,000 - 5,682,000 Water lmpr 20,360,000 (9,160,000) (9,160,000) 11,200,000 Pleasure Island Imp - - - ARP Improvements - 1,380,000 1,380,000 1,380,000 EDC Imp 1,000,000 2,173,100 2,173,100 3,173,100 64,714,470 66,602,397 - 2,173,100 1,380,000 70,155,497 134,869,967 P. O. NO. 6988 KD 8/17/21 ORDINANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2020 AND ENDING SEPTEMBER 30, 2021 BY $922,876 FOR THE GENERAL FUND, $983,700 FOR THE OTHER EMPLOYEE BENEFITS FUND, $365,000 FOR THE EDC STREET MAINTENANCE FUND AND $1,380,000 FOR THE CAPITAL BUDGET. WHEREAS, in accordance with Article XII, Section 9, of the City Charter, the City Council may make emergency appropriations from time to time; and WHEREAS, the City Council may make budget amendments for emergencies under Section 102.009 and for Municipal purposes under Section 102.010 Local Government Code; and WHEREAS, on September 15 2020, the City Council approved and adopted Ordinance 20-82 which appropriated the 2020-2021 budget; and WHEREAS, on March 30, 2021, the City Council approved and adopted Ordinance 21-27 which amended Ordinance 20-82; WHEREAS, on April 27, 2021, the City Council approved and adopted Ordinance 21-31 which amended Ordinance 21-27; WHEREAS, on June 8, 2021, the City Council approved and adopted Ordinance 21-43 which amended Ordinance 21-31; WHEREAS, on August 3, 2021,the City Council approved and adopted Ordinance 21-56 which amended Ordinance 21-43; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the following funds/departments Budget be increased(decreased) as shown: General Fund Administration $2,138,876 Police ($1,216,000) Employee Benefits Fund $ 983,700 Street Maintenance Fund $ 365,000 Section 3. That Section 4 of Ordinance 20-82 is amended to read: That there be and is hereby appropriated the sum of Eighty-Eight Million, One Hundred Fifty Eight Thousand, Two Hundred Eight Dollars ($88,158,208) to the General Fund for the payment of the Operating Expenses,and necessary Capital Outlay for the City Government for the following Departments and uses: Department or Use Original Inc./(Dec) Amended Budget Appropriation Budget Administration $ 2,042,441 2,138,876 $ 4,181,317 City Secretary 1 ,906,844 1,906,844 City Attorney 1 ,450,905 1,450,905 Finance 2,558,958 2,558,958 Information Technology 1 ,779,780 1,779,780 Human Resources 817,891 817,891 Development Services 6,429,760 6,429,760 Civic Center 1 ,110,915 1,110,915 Police 20,054,449 (1,216,000) 18,838,449 Fire 14,846,424 14,846,424 Public Works 9,462,703 9,462,703 Health 1 ,690,247 1,690,247 Parks & Recreation 3,222,006 3,222,006 Library 1 ,338,868 1,338,868 Transfers to Other Funds 18,523,141 18,523,141 Total $ 87,235,332 $ 922,876 $ 88,158,208 Section 4. That Section 12 of Ordinance 20-82 is amended to read: That there be and is hereby appropriated the sum of Two Million, Twenty-Two Thousand, Two Hundred Dollars ($2,022,200) to the Other Employee Benefits Fund for the payment of Accrued Absences and Other Employee Benefits. Section 5. That Section 21 of Ordinance 20-82 is amended to read: That there be and is hereby appropriated the sum of Six Hundred Sixty-Seven Thousand, Nine Hundred Twenty-Four Dollars ($667,924) to the EDC Street Maintenance Fund for the payment of improvements to the City's Streets. Section 6. That Section 14 of Ordinance 20-82 is amended to read: That there be and is hereby appropriated the sum of One Hundred Thirty Four Million, Eight Hundred Sixty Nine Thousand, Nine Hundred Sixty Seven Dollars ($134,869,967) to the Capital Budget for the payment of improvements to City infrastructure, roads and other capital outlay. Section 7. That a copy of the caption of this Ordinance be spread upon the minutes of the City Council. Section 8. That this Ordinance shall be effective immediately. READ, ADOPTED, AND APPROVED, this day of August, 2021, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: Ayes: Mayor Councilmembers: NOES: DONALD FRANK, SR. MAYOR PRO TEM ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Valecia Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Ron Burton, City Manager Kandy Dhniel, Interim Director of Finance