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INTEROFFICE MEMORANDUM
Date: August 24, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation efiL
RE: P.R. 21960—Rescinding the Award for Mowing Contract for Groups 11 & 12
and Terminating the Mowing Contract for Group 3C
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P. R. No. 21960
authorizing the City Manager to rescind the award for the mowing contract with Williams
Transport of Lumberton, Texas for Groups 11 & 12 and terminating the contract with Whit's
Grass Cutting of Port Arthur, Texas for Group 3C for the mowing of various city properties,
parks, & right-of-ways.
Background:
Pursuant to Resolution No. 21-152, the City of Port Arthur awarded the third renewal (final
year) for mowing contracts for various city properties, parks, and right-of-ways. Whit's Grass
Cutting of Port Arthur, Texas was awarded the contract for mowing Group 3C and Williams
Transport of Lumberton, Texas was awarded the contract for mowing of Groups 11 and 12.
City staff has reached out to Williams Transport for him to sign the contract that was awarded.
Staff was unsuccessful in contacting the company. Whit's Grass Cutting has indicated that he
is having operational and personnel issues with keeping up with the extensive area of Group
3C. Staff has requested for the Purchasing Department to rebid Groups 3C, 11 and 12.
Budget Impact:
None
Recommendation:
It is recommended that the City Council approve P.R.No.21960 authorizing the City Manager
to rescind the award for the mowing contract with Williams Transport of Lumberton, Texas
for Groups 11 & 12 and terminating the contract with Whit's Grass Cutting of Port Arthur,
Texas for Group 3C for the mowing of various city properties, parks, & right-of-ways.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R.No. 21960
8/24/2021 ca
RESOLUTION NO.
A RESOLUTION RESCINDING THE AWARD FOR A MOWING
CONTRACT WITH WILLIAMS TRANSPORT OF LUMBERTON, TEXAS
FOR GROUPS 11 & 12 AND TERMINATING THE CONTRACT WITH
WHIT'S GRASS CUTTING OF PORT ARTHUR, TEXAS FOR GROUP 3C
FOR MOWING OF VARIOUS CITY PROPERTIES, PARKS, & RIGHT-OF-
WAYS
WHEREAS, pursuant to Resolution No. 21-152, the City of Port Arthur awarded the
third renewal (final year) for mowing contracts for various city properties, parks, and right-of-
ways; and,
WHEREAS, the contract for Group 3C was awarded to Whit's Grass Cutting of Port
Arthur, Texas and the contract for Groups 11 and 12 was awarded to Williams Transport of
Lumberton, Texas; and,
WHEREAS, City staff has reached out to Williams Transport to sign the contract and has
been unsuccessful in trying to contact him; and,
WHEREAS, Whit's Grass Cutting has indicated that due to equipment and personnel
issues, the company can no longer mow the extensive area of Group 3C; and,
WHEREAS, the City desires to rescind the award for the mowing contract with Williams
Transport of Lumberton, Texas for Groups 11 & 12 and terminate the contract with Whit's Grass
Cutting of Port Arthur, Texas for the mowing of Group 3C and has authorized the Purchasing
Department to rebid Groups 3C, 11 and 12; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is hereby authorized to
rescind the award for the mowing contract with Williams Transport of Lumberton, Texas for
Groups 11 & 12 and terminate the contract with Whit's Grass Cutting of Port Arthur, Texas for
the mowing of Group 3C.
P. R.No.21960
8/24/2021 ca
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2021, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES: (Mayor)
Councilmembers:
NOES:
DONALD FRANK,SR.
MAYOR PRO TEM
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
'ia 411
Val Tizeno, Esq.
City Attorney
P. R.No. 21960
8/24/2021 ca
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
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Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel
Interim Director of Finance
/9 LA
Clifto Williams, CPPB
Purchasing Manager