HomeMy WebLinkAboutPR 22117: PURCHASE OF A FORD F-250 CREW CAB FOR THE PARKS AND RECREATION DEPATMENT FROM SILSBEE FORD City of
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INTEROFFICE MEMORANDUM
Date: August 31, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation 01•---
RE: P.R. 22117- Purchase of a Ford F-250 Crew Cab for the Parks and Recreation
Department from Silsbee Ford
Introduction:
The intent of this agenda item is to request City Council's approval of P.R. No. 22117
authorizing the purchase of a Ford F-250 Crew Cab for the Parks and Recreation Department
as a replacement due to an accident, from Silsbee Ford of Silsbee, Texas through GoodBuy
Cooperative Purchasing Program in the amount of$31,355.25.
Background:
The Parks and Recreation Department is responsible for mowing various city properties,parks,
and right-of-ways. The purchase of this Ford F-250 Crew Cab is to replace Unit# 1865 that
was damaged in an accident on August 11, 2021. This vehicle is currently in stock and needs
to be purchased immediately due to the fact that another vehicle will not be in stock again for
another 6 months.
Budget Impact: Z S
Funds are available in the Capital Reserve Fund Account No. 6251-065-8523-00-00-000.
Recommendation: \\
It is recommended that the City Council approve P.R. No. 22117 authorizing the purchase of
a Ford F-250 Crew Cab for the Parks and Recreation Department as a replacement due to an
accident, from Silsbee Ford of Silsbee, Texas through GoodBuy Cooperative Purchasing
Program in the amount of$31,355.25.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R.No.22117
8/31/2021 DG
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE ONE (1) FORD F-250 CREW CAB
FROM SILSBEE FORD OF SILSBEE, TEXAS FOR THE PARKS AND RECREATION
DEPARTMENT, AS A REPLACEMENT DUE TO AN ACCIDENT, THROUGH THE
GOODBUY COOPERATIVE PURCHASE PROGRAM, PRODUCT PRICING NUMBER
21 8F000 IN THE AMOUNT OF $31,355.25; FUNDING AVAILABLE IN CAPITAL
RESERVE ACCOUNT NUMBER 625-25-065-8523-00-00-000.
WHEREAS, on Wednesday, August 11, 2021, the City of Port Arthur Parks Ford
Expedition Unit#1865 (2010 Ford Expedition) was involved in an accident and was totaled; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as GoodBuy
Cooperative Purchasing Program, as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur entered into an
interlocal agreement for Cooperative Purchasing with the GoodBuy Cooperative Purchasing
Program; and,
WHEREAS, Silsbee Ford of Silsbee, Texas, is part of the GoodBuy Cooperative
Purchasing Program under Product Pricing number 21 8F000 and submitted a quote for one (1)
Ford F-250 Crew Cab in the amount of $31,355.25 attached hereto as Exhibit "A"; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it is in the best interest of the City to
authorize the purchase of one (1) Ford F-250 Crew Cab from Silsbee Ford of Silsbee, Texas
through GoodBuy Cooperative Purchasing Program under Product Pricing Number 21 8F000, in
the amount of$31,355.25, funding being made available in account number 625-25-065-8523-00-
00-000.
P. R.No. 22117
8/31/2021 DG
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2021,
at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Donald Frank, Sr.
Mayor Pro Tem
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Valecia Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
P. R. No. 22117
8/31/2021 DG
4/tu,'nd/La. D)/i.
4-
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Dan 1
Interim Director of Finance
wtiJ
Clifton Williams, CPPB
Purchasing Manager
P.R.No.22117
8/31/2021 DG
EXHIBIT A
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PRODUCT PRICING SUMMARY
GOODBUY 21-8F000 VEHICLES
VENDOR--Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: JOHNNY BROWN Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet(c�gmail.com
Product Description: 2022 FORD F-250 CREW CAB Date: August 20,2021
A. Bid Item: A. Base Price: $ 29,272.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
CREW CAB UPGRADE 2022 $ - EXT WHITE
LIMITED SLIP REAR END $ 390.00
POWER LOCKS/WINDOWS $ 1,125.00
BRAKE CONTROLLER $ 270.00 8FT.BED
CRUISE CONTROL TRAILER TOW
40/20/40 VINYL SEATS
6.2L V8 GAS QUOTE GOOD TILL 10-17-21
6-SPD AUTO
REAR CAMERA
AIR
Total of B.Published Options: $ 1,785.00
Published Option Discount(5%) $ (89.25)
C. Additional Options [not to exceed 25%] $= 0.0 %
Options Bid Price Options Bid Price
Total of C.Unpublished Options: $ -
D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
E. Lot Insurance(for in-stock and/or equipped vehicles): $ -
F. Contract Price Adjustment: $ -
G. Additional Delivery Charge: 50 miles $ 87.50
H. Subtotal: $ 31,055.25
I. Quantity Ordered 1 x K= $ 31,055.25
J. Trade in: $ -
K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 31,355.25