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Home My WebLink AboutA. SUNGARD HTE - SUPPORT FOR ELECTRONIC METER REPLACEMENT PROJECTDate: Reference No. Subject 12/29/08 Consideration and approval of a proposal from Sungard page 1 of 1 HTE, in the estimated amount of $13,600 to provide custom programming in support related to the electronic meter replacement project. RECOMMENDATION: , r CITY OF PORT ARTHUR, TEXAS MAYOR AND CITY COUNCIL COMMUNICATIONS Presented for City Council consideration and approval is the cost estimate of $13,600 for custom programming and support related to the electronic meter replacement project. BACKGROUND: The City has initiated the wholesale replacement of water meters throughout the City. Bronco Services has been contracted to remove the existing meters and install radio read meters. This process will require that all meter records in the computer system be updated to reflect the new meters. Our. softwaze vendor, Sungard HTE, has provided the. attached estimate to prepaze a software modification to facilitate this update. The softwaze will allow us to take the data that will be provided by Bronco and upload it directly into our system. This will limit the amount of manual data entry required, and help us avoid errors in this enormous process. This cost will be funded through the project budget, account 301-1601-591.57-OQ GO-802. Fay g IT Manager Rebecca Underhill, CPA Assistant City Manager /Director of Finance Prepared by: Disposition by Council: Processed: Approved by: ~/ ( )Approve ( )Other (Describe) City Secretary Date: Z:1FitianceUennifer's FileslCouncil Communirations~FITE_Me[er Replacement Projecfdoc su~caR~~ PUBLIC SECTOR Pubtic Sector Solutions ', System. Change Request Form CLIENT: City of Port Arthur, TX SCR NUMBER: PTAR CX 2008-6963 APPLICATION: Customer Information System DATE: 12/19/2008 REQUEST DESCRIPTION Provide a data extraction module to be run on-demand, by cycle/route, that creates a data file tc be provided to US Bronco, the company performing the meter exchanges. Provide a mass meter exchange upload process to upload exchanges from exchange vendor's file. Meters must already exist in meter inventory for a successful exchange to occur. There are many other error checks involved which will be discussed with vendor and client. Vendor is already awaze of timing considerations so that exchanges do not interfere with billing. Acceptance and rejection reports will be provided with information useful for identifying and tesolving exchange issues. The designated Part Arthur staff member will receive training from SunGazd on how to run and interpret the exchange reports, and how to perform meter exchange file transfer operations. Any changes may require an additional SCR. This work will be based on the current version and ma re uire that the client load this version as art of the SCR. NOTE: Planned Environment 5_0 =Version, User Interface: X = NaviLine and/or X = SelectlGreen _=GUI Request will be: _ =One Time Process, X =Custom Modification, _ =Base Feature If Custom Modification then the estimated future cost for retrofittin this work is: 6 new ro ams, 3 new files CONNECT CARE CASE #: 537726 TOTAL COST: $13,600.00 SUNGARD HTE, INC. CONFIRMATION: ~'o>~,,,. dfi..,~r DATE: 12/19/2008 CLIENT AUTHORIZATION: DATE: RE UESTED COMPLETION DATE: Work will BEGIN within 2 weeks of recei t of si ed SCR. INSTRUCTIONS: 1) This document must be signed and returned within 30 days of receipt. This quotation is onty valid for 30 days. Unreturned and unsigned SCR's will automatically be cancelled after 30 days. 2) Return a faxed, signed copy to HTE (407-304-1025). 3) Maintain a copy for your records. 4) Upon receipt of the fax, it will be processed through the HTE Accounting Department for invoicing. INFORMATION 5) On site installation and training is not included in cost unless specified above. 6) If your organization has a modification maintenance agreement (Currently $100.OOlmodified object and is subject to change), this modification will become part of the plan. If you do not have an agreement, you are responsible for the cost to retrofit this mod into new releases. INVOICE - • For billing inquiries regarding this SCR, please use the number located at the top right of this form. • Please remit 50% of the total cost to HTE's Accounting Department referencing this SCR #. Programming will not begin until the 50% payment is received. ' • The second 50% will be invoiced upon completion of the project. • Prices are quoted in U.S. dollars. su~GaRO~ PUBLlC SECTOR System Change Request Form INSTRUCTIONS: 1) This document must be signed and returned within 30 days of receipt. This quotation is only valid for 30 days. Unretumed and unsigned SCR's will automatically be cancelled after 30 days. 2) . Return a faxed, signed copy to HTE (407-304-1025). 3) Maintain a copy for your records. 4) Upon receipt of the fax, it will be processed through the HTE Accounting Department for invoicing. INFORMATION 5) On site installation and training is not included in cost unless specified above. 6) If your organization has a modification maintenance agreement (Currently $100.OOlmodified object and is subject to change), this modification will become part of the plan. If you do not have an agreement, you are responsible for the cost to retrofit this mod into new releases. INVOICE - • For billing inquiries regarding this SCR, please use the number located at the top right of this form. • Please remit 50% of the total cost to HTE's Accounting Department referencing this SCR #. Programming will not begin until the 50% payment is received. • The second 50% will be invoiced upon completion of the project. • Prices are quoted in U.S. dollars.