HomeMy WebLinkAboutF. SUNGARD HTE, INC. - AS/400 APPLICATION SOFTWARECITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: .Reference No. Subject Page
1/5/09 Invoice-for Annual Service on AS/400 Application Software 1 of 1
RECOMMENDATION:
Presented for City Council consideration and approval for payment is invoice No 887001 in the amount of $83,427.60 from
Sungard HTE., Inc..forthe annual maintenance on the AS/400 software, for the period.January 1, 2004 through December
31.2010.
BACKGROUND:
In December 1992 the City purchased softwaze application for the AS/400 computer (Management Information Systems)
from HTE at a cost of $353,405. The annual maintenance enhances the existing applications loaded on the AS/400 computer
system and keep all. programs current. The following is a list of the applications and they maintenance cost:
Contact Management $ 4,742.40
Document Management 1,055.60
Work Orders/Facilities Management 7,701.20
CIS 10,909.60
Accounts Receivable 3,780.40
Applicant Tracking 2,880.80
Asset Management 2,506.40
Cash Receipts 2,433.60
Fleet Management 6,338.80
GMBA 10,519.60
Payroll/Personnel 6,338.80
Purchasing/Inventory 6,286.80
.Building Permits 4,742.40
Business Licenses 1,799.20
Code Enforcement 1,799.20
Land/Parcel Management 3,650.40
Planning/Zoning 4;742.40
Retrofit Modification Option 1,200.00
Total Amount Due This Invoice $
BUDGET/FISCAL EFFECT:
Funding in the amount of $87,000 has been provided in the Finance Department 2008-2009 Operating Budget 001-1034-
515.54-00.
STAFF/EMPLOYEE EFFECT:
No anticipated effect of staffing.
SUMMARY:
It is recommended that Ciry Council
applicati/onss in the amount of $83,427.60.
Fay _..U/
IT Manager
approve the payment for annua 'ntenance serv~iceQon thr~e,Q~A~S~/4..0-0 software
t...SA~~~L 1
Rebecca Underhill
.Asst. City Manager-Administration
Prepared by: ~ Disposition by Council: -Processed:
Approved by:
( )Approve ( )Other (Describe) CitySecretary
Date:
z:worNjennylot5celcounci Icommunication/hte
.~
SUNGARD'PUBLIC SECTOR
1000 Business Center Drive
Lake Mary, FL 32746
800-727-8088
www. s u n g a rd . co m/p u b l i cs ecto r
Invoice
Company Document No Date Page
100 887001 19/DeG2008 1 of 2
Bill To: City of Port Arthur Ship To: City of Port Arthur
P O Box 1089 P O Box 1089
PORT ARTHUR, TX 77841 PORT ARTHUR, TX 77641
United States United States
Attn: Rebecca Underhill (Finance Director) (409) 983-8173 Attn: Rebecca Underhill (Finance Director) (409)
Customer Grp/No. Customer Name
1 2164 City of Port Arthur
No SKU CodelDescription/Comments
Extended
17 Contact Management
Maintenance: Start: 01/Jan/2009, End: 31/DeG2009
18 DMS -Document Management Services
Maintenance: Start: 011Jan/2009, End: 31/DeG2D09
Contract No: 9612130
1 CIS
Maintenance: Start: 01/Jan/2009, End: 31/DeG2009
2 Work Orders/FaGlites Management
Maintenance: Start: 01/Jan/2009, End: 31/DeG2009
3 Accounts Receivable
Maintenance: Start: 01/Jan/2009, End: 31/DeG2009
4 Applicant Tracking
Maintenance: Start: 01/JaN2009, End: 31/DeG2009
5 Asset Management I
Maintenance: Start: 01/Janl2009, End: 31/DeG2009
) 6 Cash Receipts
I Maintenance: Start: 01/JaN2009, End: 31/DeG2009
I
~ 7 Fleet Management
I` Maintenance: Start: Oi/JaN2009, End: 31/DeG2009
t 8 GMBA with Extended Reporting
Maintenance: Start: OtlJan/2009, End: 31/DeG2009
9 PayrolUPersonnel
I Maintenance: Start: 01/Jan/2009, End: 37/DeG2009
I10 Purchasing/Inventory
Maintenance: Start: O7/Jan/2009, End: 31/DeG2009
117 BUILDING PERMITS
Maintenance: Start: 01/Jan/2009, End: 31/DeG2009
12 BUSINESS LICENSES
983-8173
Customer?O Number Cuneacy Terma Due Date
USD NET30 18/Jan/2009
Units Rate
7.00 4,742.40
1.00 7,055.60
1.00 10,909.60
1.00 7,701.20
1.00 3,780.40
1.00 2,880.80
7.00 2,506.40
1.00 2,433.60
1.00 6,338.80
1.00 10,519.60
1.00 6,338.80
1.00 6,286.80
1.00 4,742.40
1_00
4,742.40 f
1,055.60
10,909.60
1
7,701.20
3,780.40
2,880.80
2,506.40
2,433.60
6,338.80
10,519.60
I
{
6,338.80
6,286.80
4,742.40 ~
1,799.20 1,799.20
Page Total 72,035.60
-SUNGARD°PUBLIC SECTOR
1000 Business Center Drive
Lake Mary, FL 32746
800-727-8088
www.sungard. com/pu blicsector
Invoice
Company Document NO Date Page
100 887001 19/Ded2008 2 of 2
Bill To: City of Port Arthur Ship To: City of Port Arthur
P O Box 1089 P O Box 1089
PORT ARTHUR, TX 77641 PORT ARTHUR, TX 77641
United States United States
Attn: Rebecca Underhill (Finance Director) (409) 983-8173 Attn: Rebecca Underhill (Finance Director) (409)
983-8173
Customer GrpiNo. Customer Name
1 2164 City of Port Arthur Customer PD Number Currency
USD Term>
NET30 Due Date I
18/JaN2009 -
~
U CodelDescriptionlComments
N Units Rate Extended
Maintenance: Start: 01/JaN2009, End: 31/DeG20D9
i 13 CODE ENFORCEMENT 1.00 1,799.20 1,799.20
Maintenance: Start: 01/Jan12009, End: 31/DeG2009
14 LAND/PARCEL MANAGEMENT 1.00 3,650.40 3,650.40
Maintenance: Start: 01/Jan/2009, End: 31/DeG2009
15 PLANNING & ENGINEERING 1.00 4,742.40 4,742.40
Maintenance: Start: O1/Jan/2009, End: 31/DeG2009
`16 Retrofit Modification Option 12.00 100.00 1,200.00
I Maintenance: Start: 01/JaN2009, End: 31/DerJ2009
~ Page Total 11,392.00
t
Remit Payment To: SunGard Public Sector Inc.
I Bank of America
I 12709 Collection Center Drive
Chicago, IL 60693
t
If
I
PSA Reference Number
Subtotal 83,427.60
Sales Tax 0.00
Invoice Total 83,427.60
Payment Received 0.00
Balance Due 83,427.60
