HomeMy WebLinkAboutF. SUNGARD HTE, INC. - AS/400 APPLICATION SOFTWARECITY OF PORT ARTHUR, TEXAS MAYOR AND CITY COUNCIL COMMUNICATIONS Date: .Reference No. Subject Page 1/5/09 Invoice-for Annual Service on AS/400 Application Software 1 of 1 RECOMMENDATION: Presented for City Council consideration and approval for payment is invoice No 887001 in the amount of $83,427.60 from Sungard HTE., Inc..forthe annual maintenance on the AS/400 software, for the period.January 1, 2004 through December 31.2010. BACKGROUND: In December 1992 the City purchased softwaze application for the AS/400 computer (Management Information Systems) from HTE at a cost of $353,405. The annual maintenance enhances the existing applications loaded on the AS/400 computer system and keep all. programs current. The following is a list of the applications and they maintenance cost: Contact Management $ 4,742.40 Document Management 1,055.60 Work Orders/Facilities Management 7,701.20 CIS 10,909.60 Accounts Receivable 3,780.40 Applicant Tracking 2,880.80 Asset Management 2,506.40 Cash Receipts 2,433.60 Fleet Management 6,338.80 GMBA 10,519.60 Payroll/Personnel 6,338.80 Purchasing/Inventory 6,286.80 .Building Permits 4,742.40 Business Licenses 1,799.20 Code Enforcement 1,799.20 Land/Parcel Management 3,650.40 Planning/Zoning 4;742.40 Retrofit Modification Option 1,200.00 Total Amount Due This Invoice $ BUDGET/FISCAL EFFECT: Funding in the amount of $87,000 has been provided in the Finance Department 2008-2009 Operating Budget 001-1034- 515.54-00. STAFF/EMPLOYEE EFFECT: No anticipated effect of staffing. SUMMARY: It is recommended that Ciry Council applicati/onss in the amount of $83,427.60. Fay _..U/ IT Manager approve the payment for annua 'ntenance serv~iceQon thr~e,Q~A~S~/4..0-0 software t...SA~~~L 1 Rebecca Underhill .Asst. City Manager-Administration Prepared by: ~ Disposition by Council: -Processed: Approved by: ( )Approve ( )Other (Describe) CitySecretary Date: z:worNjennylot5celcounci Icommunication/hte .~ SUNGARD'PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www. s u n g a rd . co m/p u b l i cs ecto r Invoice Company Document No Date Page 100 887001 19/DeG2008 1 of 2 Bill To: City of Port Arthur Ship To: City of Port Arthur P O Box 1089 P O Box 1089 PORT ARTHUR, TX 77841 PORT ARTHUR, TX 77641 United States United States Attn: Rebecca Underhill (Finance Director) (409) 983-8173 Attn: Rebecca Underhill (Finance Director) (409) Customer Grp/No. Customer Name 1 2164 City of Port Arthur No SKU CodelDescription/Comments Extended 17 Contact Management Maintenance: Start: 01/Jan/2009, End: 31/DeG2009 18 DMS -Document Management Services Maintenance: Start: 011Jan/2009, End: 31/DeG2D09 Contract No: 9612130 1 CIS Maintenance: Start: 01/Jan/2009, End: 31/DeG2009 2 Work Orders/FaGlites Management Maintenance: Start: 01/Jan/2009, End: 31/DeG2009 3 Accounts Receivable Maintenance: Start: 01/Jan/2009, End: 31/DeG2009 4 Applicant Tracking Maintenance: Start: 01/JaN2009, End: 31/DeG2009 5 Asset Management I Maintenance: Start: 01/Janl2009, End: 31/DeG2009 ) 6 Cash Receipts I Maintenance: Start: 01/JaN2009, End: 31/DeG2009 I ~ 7 Fleet Management I` Maintenance: Start: Oi/JaN2009, End: 31/DeG2009 t 8 GMBA with Extended Reporting Maintenance: Start: OtlJan/2009, End: 31/DeG2009 9 PayrolUPersonnel I Maintenance: Start: 01/Jan/2009, End: 37/DeG2009 I10 Purchasing/Inventory Maintenance: Start: O7/Jan/2009, End: 31/DeG2009 117 BUILDING PERMITS Maintenance: Start: 01/Jan/2009, End: 31/DeG2009 12 BUSINESS LICENSES 983-8173 Customer?O Number Cuneacy Terma Due Date USD NET30 18/Jan/2009 Units Rate 7.00 4,742.40 1.00 7,055.60 1.00 10,909.60 1.00 7,701.20 1.00 3,780.40 1.00 2,880.80 7.00 2,506.40 1.00 2,433.60 1.00 6,338.80 1.00 10,519.60 1.00 6,338.80 1.00 6,286.80 1.00 4,742.40 1_00 4,742.40 f 1,055.60 10,909.60 1 7,701.20 3,780.40 2,880.80 2,506.40 2,433.60 6,338.80 10,519.60 I { 6,338.80 6,286.80 4,742.40 ~ 1,799.20 1,799.20 Page Total 72,035.60 -SUNGARD°PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungard. com/pu blicsector Invoice Company Document NO Date Page 100 887001 19/Ded2008 2 of 2 Bill To: City of Port Arthur Ship To: City of Port Arthur P O Box 1089 P O Box 1089 PORT ARTHUR, TX 77641 PORT ARTHUR, TX 77641 United States United States Attn: Rebecca Underhill (Finance Director) (409) 983-8173 Attn: Rebecca Underhill (Finance Director) (409) 983-8173 Customer GrpiNo. Customer Name 1 2164 City of Port Arthur Customer PD Number Currency USD Term> NET30 Due Date I 18/JaN2009 - ~ U CodelDescriptionlComments N Units Rate Extended Maintenance: Start: 01/JaN2009, End: 31/DeG20D9 i 13 CODE ENFORCEMENT 1.00 1,799.20 1,799.20 Maintenance: Start: 01/Jan12009, End: 31/DeG2009 14 LAND/PARCEL MANAGEMENT 1.00 3,650.40 3,650.40 Maintenance: Start: 01/Jan/2009, End: 31/DeG2009 15 PLANNING & ENGINEERING 1.00 4,742.40 4,742.40 Maintenance: Start: O1/Jan/2009, End: 31/DeG2009 `16 Retrofit Modification Option 12.00 100.00 1,200.00 I Maintenance: Start: 01/JaN2009, End: 31/DerJ2009 ~ Page Total 11,392.00 t Remit Payment To: SunGard Public Sector Inc. I Bank of America I 12709 Collection Center Drive Chicago, IL 60693 t If I PSA Reference Number Subtotal 83,427.60 Sales Tax 0.00 Invoice Total 83,427.60 Payment Received 0.00 Balance Due 83,427.60