HomeMy WebLinkAboutPR 15051: EDC/ARCENEAUX & GATES - ENGINEERING SERVICES (OFF HWY. 730)interoffice
MEMORANDUM
To: Mayor, City Council, City Manager
From: Mark T. Sokolov, City Attorney ~/,~
Date: January 8, 2009
Subject: P. R. No. 15051; Council Meeting January 13, 2009
.Attached is P. R. No. 15051 authorizing the execution of a contract for professional
services (non-federal-form) between the City of Port Arthur Section 4A Economic Development
Corporation and Arceneaux & Gates Consulting Engineers, Inc., for engineering, surveying,
Technical and related services for design and construction of roadways, utilities, and drainage for
the City of Port Arthur Section 4A Economic Development Corporation newly acquired 7.269
acre site off Hwy. 73. Mr. Arceneaux liar provided the standard contract.
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Attachment
cc: Floyd Batiste; ~CEO/EDC
Guy Goodson, Attorney/EDC
_.~
z.pr15051_edc_memo
P. R. No. 15051
01/08/09 kv/ts
RESOLUTION NO.
A RESOLUTION AUTHORIZING .THE EXECUTION OF A
CONTRACT FOR PROFESSIONAL SERVICES (NON-FEDERAL
FORM) BETWEEN THE CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT CORPORATION AND ARCENEAUX
& GATES CONSULTING ENGINEERS, INC., FOR ENGINEERING,
SURVEYING, TECHNICAL AND RELATED SE)<2VICES .FOR r
DESIGN AND CONSTRUCTION OF ROA-DWAYS, UTILITIES AND
DRAINAGE FOR .THE CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT CORPORATION NEWLY ACQUIRED
7.269 ACRE SITE OFF HWY 73
WHEREAS, the City of Port Arthur Section. 4A Economic Development Corporation
(the "PAEDC"), incident to its mission-to promote economic development within the City of
Port Arthur, has acquired approximately 7.269 acres. of land to be utilized to develop a Small
Business Industrial Business Park off Hwy 73, and
WHEREAS, the PAEDC Board of Directors has approved a proposal with Arceneaux &
Gates for up to $48,400 for a design and construction services contract for the engineering,
surveying, technical and related services for design and construction of roadways, utilities and
drainage for the High~~ay 73 Small Business Industrial Business Park, and
WHEREAS, the design and construction services proposal, attached hereto as Exhibit
"B", was approved by the PAEDC Board of Directors at its August 13, 2008 regular meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur approves the proposal
between the PAEDC and Arceneaux & Gates for up to $48,400 for a design and construction
z. pr15051-edc
services contract for the engineering, surveying, technical and related services for design and
construction of roadways,. utilities and drainage for the Highway 73 Small Business Industrial
Business Park, in substantially the same form as delineated in Exhibit "A".
Section 3. That a copy of the caption of the Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED on this day of ; A.D:, 2009,
at a Meeting of the City Council of the City of Port Arthur, Texas; by the following vote: , .. I
AYES: Mayor
Councilmembers
NOES:
Deloris "Bobbie' Prince, Mayor
ATTEST:
Terri Hanks, Acting City Secretary
APPROVED:
Floyd Batiste, PAEDC CEO
APPROVED AS TO FORM:
Mark T. Sokolow, City Attorney
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P ROVED AS TO THE AVAIL BILITY OF FUNDS:
Director of Finance
2 0- I ~Z9 - SS Z.g I-oa
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EXHIBIT ~~A"
Exhibit A
Total of 13 pages
THE STATE OF TEXAS g
COUNTY OF JEFFERSON ~
CONTRACT
FOR' PROFESSIONAL SERVICES
(NON-FEDERAL FORM)
PART1-AGREEMENT
THIS AGREEMENT, entered into as of this - day of ~ by and between the
Port Arthur Economic Development Corporation, Port Arthur, Texas (hereinafter called the "EDC")
acting herein by its Executive Director by Resolution of the EDact nd hereen byxRonald J.
Consulting Engineers, Inc. (hereinafter called the "ENGINEER"} g
Arceneaux, PE, PLS, President hereunto duly authorized:
WITNESSETH THAT:
WHEREAS, the EDC desires to engage the Engineer to (1) render certain technical and
professional services hereafter described in"Scope of Services" or (2) perform certain work hereafter
described in "Scope of Services": NOW, THEREFORE, the Parties hereto do mutually agree.. as
follows:
I. EMPLOYMENT OF ENGINEER
The EDC hereby agrees to engage the ENGINEER and the ENGINEER hereby agrees to
perform the "Scope of Services" hereinafter set forth. This contract shall be performed in
Jefferson County, Texas.
2. SCOPE OF SERVICES
A. BASIC SERVICES
SEE ATTACHMENT Kl" ATTACHED HERETO AND MADE A PART HEREOF.
ENGINEER'S compensation for Basic Services shall be as set forth m Paragraph 5.
B. ADDITIONAL SERVICES
All work performed by ENGINEER at request of EDC which is not included in the
Basic Services defined above, shall constitute AdditionaLServices. Unless included in said
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Basic Services, Additional Services may include but are not limited to the following:
(1) Studies, tests, and process determination to establish basis of design for water
and waste treatment facilities.
(2) Land surveys. and establishment of boundaries and monuments, and related
office computation and drafting.
(3) Prepazation of property or easement descriptions.
(4} Prepazation of any special reports required for mazketing of bonds..
(5) Small design assigninerits (estimated construction cost less than
$100,000).
(6) Appeazances before regulatory agencies.
(7) Assistance to the EDC as an expert witness imany litigation with third
parties, arising from the development or construction of the Project,
including preparation of engineering data and reports.
(8) Special investigations involving detailed consideration of operation,
maintenance and overhead expenses; preparation of rate schedules;
earnings and expense statements; special feasibility studies; appraisals;
evaluations; and material audits or inventories required for certification of
force account construction performed by the EDC.
(9) Special soil and foundation investigations, including field and laboratory
tests, borings, related engineering analyses, and recommendations.
(10) Detailed mill, shop and/or laboratory inspection of materials or equipment.
(11) Travel and subsistence required of the ENGINEER and authorized by the
EDC to points other than EDC'S or ENGINEER'S offices-and Project site.
(12) Additional copies of reports over ten (10) sets and additional sets of
Contract Document over twenty (20} sets.
(13) Prepazation of applications and supporting documents for government
grants or planning advances for public works projects..
(14) Prepazation of environmental statements and assistance to EDC in
preparing for, and attending public heazings.
(1 S) Plotting, computing, and filing plats of subdivisions; staking of lots; and
related land planning and partitioning functions..
{16) Revision of contract drawings after a definite plan has been approved by
the EDC, redrawing of plans to show work as actually constructed.
(17) Services after issuance of Certificate of Completion.
(18) Serviceato investigate existing conditions or facilities or to make
measured drawings thereof, or to verify accuracy of drawings or other
information furnished by Client.
(19) Preparation of operating instructions and manuals for facilities and
training of personnel and assistance in operation of facilities.
(21) Additional or extended services during construction made necessary by
work damaged by fire or other cause during construction, defective or
neglected work of contractor; services rendered after prolongation of
construction contract time by more than 20%, acceleration of work
schedule involving services beyond normal working hours; or default
Page 2
under construction contract due to delinquency or insolvency..
(22) Providing any other service not otherwise included in this Agreement or
not customarily furnished in accordance with generally accepted
engineering practice..
(23} Any other special or miscellaneous assignments specifically authorized by
EDC.
ENGINEER'S compensation for Additional Services shall be as set forth in Paragraph 5.
3. TIME OF PERFORMANCE
ENGINEER will proceed immediately upon execution of this Contract with performance of
the services called for under the Basic Services with completion within 365 days after execution,
unless delayed by causes outside the control of ENGINEER, and will proceed withsubsequent work
only on authorization by EDC. ENGINEER shall immediately submit to EDC in writing evidence of
delay satisfactory to the EDC Engineer's reasonable discretion; upon which an extension of time -
equal to the period of actual. delay shall be granted in writing.
4. INFORMATION AND SERVICES TO BE FURNISftED ENGINEER.
It is agreed that the EDC will famish, without charge, for the use ofthe Contract information,
data, reports, records, and maps as are existing, available, and necessary for the carrying out of the
work of the ENGINEER as outlined under "Scope of Services." The EDC and its agencies will
cooperate with the ENGINEER in every way possible to facilitate the performance of the work
described in this Contract.
5. COMPENSATION AND METHOD OF PAYMENT
A. COMPENSATION
EDC will pay ENGINEER for work performed and services rendered underParagraph
2 "Scope of Services", (Basic Services and Additional Services) at the following rates shown
in ATTACHMENT 2.
It is agreed that total fees for Basic Services (including subcontracted engineering
services as described herein) under this Contract,. as defined in Paragraph 2A and based on
the preceding schedule, shall not exceed the sum of Forty-Eight Thousand Four Hundred
Dollars ($48,400.00). Addifional Services authorized in writing by the EDC will be
compensated based upon hourly rates established by the ENGINEER in Attachment 2.
B. PAYMENT
ENGINEER will invoice EDC Monthly for its services and charges incurred by
ENGINEER for subcontracted engineering services performed under the direction and.
control of ENGIIVEER as described herein..
Page 3
EDC agrees to pay ENGINEER at his office the full amount of each such invoice
upon receipt or as otherwise specified in this Agreement. A chazge of one percentper month
shall be added to the unpaid balance of invoices not paid within 3I days after date of invoice..
The engineer shall pay any subcontractors no later than the tenth day after he receives
payment as required under Chapter 2251 Government Code of the Revised Civil Statutes of
Texas..
6. RECORDS
ENGINEER shall keep accurate records, including time sheets and travel vouchers, of all
time and expenses allocated to performance of Contract work. Such records shall be kept in the
office of the ENGINEER for a period of not less than five (5) years and shall be made available to
the EDC for inspection and copying upon reasonable request.
7.
All documents, including original drawings, estimates, specifications, fieldhotes and data are
property of EDC. ENGINEER may retain reproducible copies of drawings and other documents..
All documents, including drawings and- specifications prepazed 'by ENGINEER aze
instruments of service in respect to the project. They are not intended or represented to be suitable
for reuse by EDC or others on extensions of the Projector on any other project. Any reuse without
written verification or adaption by ENGINEER for the specific purpose intended will be at EDC'S
sole risk and without liability or legal exposure to ENGINEER and EDC shall indemnify and hold.
harmless ENGINEER from all claims, damages, losses and expenses including attorneys' fees
arising out of or resulting therefrom. Any such verification or adaption will entitle ENGINEER to
further compensation at rates to be agreed upon by EDC and ENGINEER.
8. INSURANCE
All insurance must be written by an insurer licensed to conduct business in the State of Texas;
unless otherwise permitted by Owner. The ENGINEER shall, at his own expense, purchase,
maintain and keep in force insurance that will protect against injuryand/or damages which may arise
out of or result from operations under this contract, whether the operations be by himself or by any
subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose
acts any of them maybe liable, of the following types and limits (no insurance policy or certificate of
insurance required below shall contain any aggregate policy year limit unless a specific dollaz
amount (or specific formula for determining a specific dollaz amount) aggregate policy year limit is
expressly provided in the specification below which covers the particular insurance policy or
certificate of insurance):
1. Standard Worker's Compensation Insurance (with Waiver of Subrogation in favor of
the EDC of Port Arthur, its officers, agents and employees.)
2. Commercial General Liability occurrence type insurance. (No "XCU" restrictions
Page 4
shall be applicable.) Products/completed operations coverage must be included; and
the EDC of Port Arthur, its officers, agents and employees must be named as an
additional Insured.
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
person/$500,000 per occurrence.
b. Property Damage $100,000 per occurrence.
c. Minimum aggregate policy year limit $1,000,000.
3. Commercial Automobile Liability Insurance{including owned, non-owned and hired
vehicles coverages).
a. Minimum combined single limit of $500,000 per occurrence for bodily injury
and property damage.
b. If individual limits are provided minimum limits are $300,000 per person,
$500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage.
4. Contractual Liability Insurance covering the indemnity provision of this contract in
the same amount and coverage as provided for Commercial General Liability Policy,.
specifically refemng to this Contract by date, job number and location.
ENGINEER also agrees to maintain Professional Liability Insurance coverage of
$250,000 minimum per occurrencelclaim/policy year aggregate limits against
ENGINEER for damages arising in the course of, or as a result of, work performed
under this Contract. Coverage shall continue for a minimum of two (2}years after the
ENGINEER'S assignment under this Contract is completed: Additional Professional
Liability Insurance required is $0
ENGINEER shall cause ENGINEER' S insurance company or insurance agent to fill in all
information required (including names of insurance agencies, ENGINEER and insurance
companies, and policy numbers, effective dates and expiration dates) and to date and sign and do
all other things necessary to complete and make into a valid certificate of insurance the
CERTIFICATE OF INSURANCE Form attached. to and made a part of this Contract, and
pertaining to the above listed Items 1,2,3,4, and 5; and before commencing any of the work and
within the time otherwise specified, ENGINEER shall- file said. completed Form with the EDC.
None of the provisions in said Form shall be altered or modified in any respect except as herein
expressly authorized. Said CERTIFICATE OF INSURANCE Form contains a provision that
coverages afforded under the policies will not be altered, modified or cancelled unless at least
fifteen (15) days prior writtennodce has been given to the EDC. ENGINEER shall also file with
the EDC valid CERTIFICATE(S) OF INSURANCE on like form from or for all Subcontractors and
showing the Subcontractor{s) as the Insured. Said completed CERTIF[CATE OF INSURANCE
Forms} shall in any. event be filed with EDC not more than ten (10) days after execution of this
Contract.
Page 5
Deductible on policy for Professional Liability shall not exceed $5,000 unless specifically
approved by the Owner.
9. PRORESSIONAL LIABILITY
A. ENGINEER shall be responsible for the use and employment of reasonable skill and
care befitting the professionin the designs, drawings, plans, specifications, data, reports and
designation of materials and equipment provided by ENGINEER for the Project covered by
this Contract. Approval by EDC shall not consfitute nor be deemed aselease or waiver ofthe
responsibility and liability of ENGINEER forthe accuracy and competency of such designs,
drawings, plans, specifications, data, reports and designation of materials and equipment.
Contractor will be responsible for the actual supervision of Construction operations and
safety measures involving the work, his employees and the public, but the ENGINEER will
advise the Contractor of any items requiring the attention and action of the Contractor.
B. If services include periodic visits to the site to inspect work performed by another
Contractor, ENGINEER is responsible for exercising reasonable caze and skills befitting the
profession to assure that the Contractor performs the work in accordance with- Contract
Documents and to safeguard the EDC against defects and deficiencies inthe work; provided;.
however, ENGINEER does not guarantee or insure the work completed by the Contractor.
During visits to the construction site, and' on the basis of the ENGINEER'S on-site
observations as an experienced and qualified design professional, he will keep the EDC
informed on the extent of the progress of the work, and advise the EDC of material and
substantial defects and deficiencies in the work of material and substantial defects and
deficiencies in the work of Contractors which aze discovered by the ENGINEER or otherwise
brought to the ENGINEER'S attention in the course of construction, and may, on behalf of
the EDC exercise whatever rights the EDC may have to disapproved work and materials as
failing to conform to the Contract Documents.
C. In connection with the services ofResident Project Representatives, ENGINEER will
use the usual degree of caze and prudent judgement in the selection of competent Project
Representatives, and the ENGINEER will use its best efforts to see that the Ptoject
Representatives are on the job to perform their required duties. In performing these duties
and services (described in this sub-paragraph), ENGINEER is responsible for exercising
reasonable care and skill befitting the profession the assure that the Contractor performs the
work in accordance with Contract Documents and to safeguazd the EDC against defects and
deficiencies in the work; provided, however, ENGINEER does not guarantee or insure the
work completed by the Contractor.
D. In performing these services the ENGINEER will at all times endeavor to protect the
EDC on the Project and work sites and safeguazd the EDC against defects and deficiencies in
the work of the Contractor; provided, however; ENGINEER does not guarantee or insure the
work completed by the Contractor, nor is ENGINEER responsible for the actual supervision
of construction operations or for the safety measures that the Contactor takes or should take.
Page 6
E. ENGINEER shall not be responsible for any excess of construction costs over an
amount estimated.
10. INDEMNIFICATION
ENGINEER shall comply with the requirements of all applicable laws, rules, and regulations
in connection with the services of ENGINEER and shall exonerate, indemnify and hold harmless the
EDC, its officers, agents and all employees from any and all liability, loss or damage arising out of
noncompliance with such laws, rules and regulations; without limitation, ENGINEER shall assume
full. responsibility for payments of Federal, State 'and Local taxes or contributions imposed or
required under the Social Security, Worker's Compensation, and Income Tax Laws with respect to
ENGINEER'S employees. Further, ENGINEER shall exonerate, indemnify and hold harmless the
EDC,. its officers, agents and all employees from any and' all liability, loss, damages; expenses or
claims arising out of negligence of ENGINEER; its officers, agents and employees in connection
with any of the work performed or to be performed under this Conhact by ENGINEER or as a result
of ENGINEER'S failure to use and employ reasonable skill and care befitting the profession in
accordance with pazagraph 9 hereof. Further, ENGINEER shall exonerate, indemnify and hold
hatntless the EDC, its officers, agents, and all employees from any and all liability, loss, damages,
expenses or claims for infringement of any copyright or patents arising out of the use of any plans,
design, drawings, or specifications furnished by ENGINEER in the performance of this Contract.
The foregoing indemnification provision shall applyto ENGINEER regazdless ofwhether or not said
liability, loss, damages, expenses, or claims is caused in part by a party indemnified hereunder.
11. ADDRESS OF NOTICE AND COMMUNICATIONS
EDC:
Mr. Floyd Batiste
Port Arthur EDC
4173 39a' Street
Port Arthur, Texas 77642
ENGINEER:
Arceneaux & Gates
Consulting Engineers, Inc.
:3501 Turtle Creek Dr., Suite 102
Port Arthur, TX 77642
Attn: Ron Arceneaux, PE, PLS, President
All notices and communications under this Contract shall be mailed or delivered to EDC and
ENGINEER at the above addresses.
12. CAPTIONS
Each paragraph of this Contract has been supplied with a caption to serve only as a guide to
the contents. The caption does not control the meaning of any Paragraph or in any way determine its
interpretation or application.
. ...'
Page 7
13. SUCCESSORS AND ASSIGNMENTS
The EDC and the ENGINEER. each binds himself and his successors, executors,
administrators, and assigns to the other party of this Contract and to the successors,. executors,
administrators and assigns of such other party, in respect to all covenants of this Contract. Except as
above, neither the EDC nor the ENGINEER shall assign, sublet, or transfer his interest in this
Contract without the written consent of the other. Nothing herein shall be construed as creating any
personal liability on the part of any officer or agent of any public body which may be a party hereto.
14. TERMINATION OF CONTRACT FOR CAUSE.
If, through any cause, the ENGINEER shall fail to fulfill in timely and proper manner his
obligations under this Contract, or if the ENGINEER shall violate any ofthe covenants, agreements,
or stipulations of this Contract, the EDC shall thereupon have the right to terminate this Contract by
giving written notice to the ENGINEER of such termination and specifying the effective date
thereof, at least five (5) days before the effective date of such termination. ht such event, all finished
or unfinished documents, data, studies, survey, drawings, maps, models, photographs, and reports
prepazed by the ENGINEER under this Contract shall, at the option of the EDC, become its property
and the ENGINEER shall be entitled to receive just and equitable compensation for any work
satisfactorily completed hereunder.
Notwithstanding the above, the ENGINEER shall not be relieved of liability to the EDC for
damages sustained by the EDC by virtue of any breach of the Contract by the ENGINEER and the
BDC may withhold any payment to the ENGINEER for the purpose of setoff until such time as the
exact amount of damages due the EDC from the ENGINEER is determined.
I5. TERMINATION FOR CONVENIENCE OF THE EDC
The EDC may terminate this Contract at any time by giving at least thirty (30) days notice in
writing to the ENGINEER: If the Contract is terminated by the EDC as provided herein, the
ENGINEER will be paid for the time provided and expenses incured up to the termination date. [f
this Contract is terminated due to the fault of the ENGINEER, Paragraph 14 hereof relative to
termination shall apply.
16. CHANGES
The EDC may, from time to time, request changes in the scope of the services of the
ENGINEER to be performed hereunder. Such changes, including any increase or decrease in the
amount of the ENGINEER'S compensation, which are mutually agreed upon by and between the
EDC and ENGINEER shalt be incorporated in written amendments to this Contract.
17. PERSONNEL
A. The ENGINEER represents that he-has, or will secure at his own expense, all
Page 8
personnel required in performing the services under this Contract. Such personnel
shall not be employees of or have any contractual relationship with the EDC.
B. All of the services required hereunder shall be performed by the ENGINEER or
under his supervision and all personnel engaged in the work shall be fully qualified
and, if applicable shall be authorized or permitted under State and local law to
perform such services.
C. None of the work or services covered by this Contract shall be subcontracted without
the prior written approval of the EDC. Any ;work or services subcontracted
hereunder shall be specified by written Contract or agreement and shall be subject to
each provision of this Contract.
18. REPORTS. AND INFORMATION
The ENGINEER at such times and in such forms as the-EDC may require, shall furnish the
EDC such periodic reports s it may request pertaining to the work or services undertaken pursuantto _ . _
this Contract, the costs and obligations incurred or to be incurred in connection therewith, and any
other matters covered by this Contract.
19. CIVIL RIGHTS
Under Chapter 106 Civil Practice and Remedies Code ofthe Revised Civil Statutes of Texas,
no person shall, on the grounds of race, religion, color, sex or national origin, be excluded due to
discrimination under any program or activity of the EDC.
The ENGINEER will carry out its work under this Contract in a manner which will permit
full compliance by the EDC with the Statute.
20. INTEREST OF ENGINEER AND EMPLOYEES
The ENGINEER covenants that he presently has no interest and shall not acquire any interest,
direct or indirect, in the study area or any pazcels therein or any other interests which would conflict
in any manner or degree with the performance of his services hereunder.
The ENGINEER further covenants that in the performance of this Contract, no person having
any such interest shall be employed.
21. INCORPORATION OF PROVISIONS REQUIRED BY LAW
Each provision and clause required by law to be inserted into the Contract shall be deemed to
be enacted herein and the Contract shall be read and enforced as though each were included herein.
If through mistake or otherwise any such provision is not inserted or is not correctly inserted, the
Contract shall be amended to make such insertion on application by either party.
Page 9
EXECUTED IN TWO (2) counterparts {each of which is an original) on behalf of
ENGINEER by Ron Arceneaux, P.E., P.L.S. its. President (Name and Office or Position) shown
below, and on behalf of the EDC by its Executive Director.
ACCEPTED:
EDC:
CITY OF PORT ARTHUR
SECTION 4A EDC
EXECUTNE DIlZECTOR
DATE:
ATTEST
EDC Secretary
APPROVED AS TO FORM:
BDC Attorney
DATE:
PROPOSED AND AGREED TO:
ENGINEER:
ARCENEAUX & GATES _ . .
CONSULTING ENGINEERS, INC.
DATE: ~ ~ ly ' ~
ATTEST:
Paga'10
ATTACHMENT i°1"
SCOPE OF BASIC DESIGN AND
CONSTRUCTION PHASE SERVICES
HIGHWAY 73 BUSINESS PARK
January 6, 2009
PHASE 1 -PRELIMINARY PHASE
1. Consult with the owner, review preliminary reports, clarify and define the project
requirements, review available data, and discuss general scheduling.
Conferences may also be required with approving and regulatory governmental
agencies and affected utilities.
2. Cohduct topographic survey to supplement existing data.
3. Prepare preliminary plat; design documents consisting of final design criteria,
preliminary drawings, outline of specifications, and written descriptions of the
project for review by Owner.
4. Prepare opinion of probable construction costs.
PHASE 2 -DETAILED DESIGN PHASE
1. Prepare final plat and detailed Construction Plans, Contract Conditions and
Specifications for development of proposed business park including public water
lines, gravity sanitary sewer lines, drainage, concrete pavements and
appurtenances required for a complete system thatcan be accepted by the City
of Port Arthur for operation and maintenance.
2. Prepare and furnish to the owner a revised opinion of probable construction
costs based on the fihal drawings and specifications. '
3. Fumish the necessary engineering data required to apply for regulatory permits
from local, state, or federal authorities and private entities such as railroad.
Prepare legal descriptions for easements that will be necessary for lift station
site and force main route.
4. Furnish to the owner twenty (20) copies of drawings, specifications and other
contract documents for bidding purposes.
ATTACHMENT "1"
Page Two
PHASE 3 -CONSTRUCTION PHASE
1. Provide Project Management services to direct, supervise and coordinate the
various items of work within this Phase.
2. Assist the EDC in the advertisements of the project for bids.
3. Assist the EDC in the opening and tabulation of bids for construction of the
Project, and consult with the EDC as the proper action to betaken, based on the
engineering considerations involved.
4. Assist in the preparation of formal Contract Documents.
5. Provide routine horizontal and vertical controls for use by Contractor to do his
detailed construction staking.
Make periodic visits to the construction site (as distinguished from the
continuous services of a Resident Project Representative) as intervals
appropriate to the various stages of construction to observe and to
evaluate the progress and quality of work, and to determine in general if
the construction is proceeding in accordance with the Contract
Documents. ENGINEER will work closely with the Resident Project
Representative (when required by EDC) to insure that complete, accurate
construction records, reports and information are being provided and that
the quantities and quality of work done by the Contractor are consistent
with the Contract Documents.
b. Provide services of a Resident Project Representative and other field
personnel as required by the EDC for on-the-site determination of the
quantities and quality of the work done by the Contractor, and to provide
construction records, reports, and information to the ENGINEER or
Project Engineer.
6. Consult and advise with the EDC, issue all instructions to the Contractor
requested by the EDC, and prepare and issue routine change orders with EDC'S
approval.
7. On matters requiring the EDC's involvement the ENGINEER shall provide the
EDC'S designated representative with all facts germane to such matters along
with a complete recommendation for the EDC to consider. Upon the decision of
the EDC, the ENGINEER shall- be notified of the EDC'S decision with
instructions to inform the Contractor. All matters of this nature shall be reduced
to writing for the record as soon as practical.
ATTACHMENT "1"
Page Three
8. The ENGINEER shall have other duties in this regard that may be included in
the General Conditions of construction contract documents:
9. Review samples, catalog data, schedules, shop drawings, laboratory, shop and
mill tests of material and equipment and other data which the Contractor
submits. This review is for the benefit of the EDC and covers only general
conformance with the informatioh given by the Contract Documents. The
Contractor is to review and stamp his approval on submittals prior to submitting
to ENGINEER, and review by the ENGINEER does not relieve the Contractor of
any responsibility such as dimensions to be confirmed and correlated at the job
site, appropriate safety measures to protect workers and the public, or the
necessity to construct a complete and workable facility in accordance with the
Contract Documents.
10. Obtain and reviews monthly the final estimates for payments to Contractors,
furnish to the EDC any recommended payments to Contractors and assemble
written guarantees which are required by the Contract Documents.
11. Conduct, in company with the EDC, a final inspection of the Project for
compliance with the Contract Documents, and submit recommendations
concerning Project status, as it may affect EDC'S final payment to the
Contractor.
12. Prepare Record Drawings from Contractor's As-Built Drawings and prepare such
documentation required by the City of Port Arthur for acceptance of the project
-into its public sewer system.
AscExEA~
GATES
CONfOLSlNO
EHOQJCLgB, INC.
ATTACHMENT " 2"
SCHEDULE OF BILLABLE RATES
FOR PROFESSIONAL SERVICES
CLLSSIFICpT10N pprf:
ENGINEERING SERVICES
• Principal $ 158.00 per hr.
• Senior Engineering Project Manager $ 138.00 per hr.
• Staff Engineer $ 102.00 per hr.
SURVEYING SERVICES
• Professional Surveyor $ 102.00 per hr
• 2-Man Crew $ 126.00 per hr
• 3-Man Crew $ 165.00 per hr
• Senior Survey Technician $ 75.00 per
hr.
TECHNICAL SERVICES
• Engineering Technician III $ 78.00 per hr.
• Engineering Technician R $ 60.00 per hr.
• Engineering Technician I $ 40.00 per hr.
SECRETARIAL/ADMINISTRATIVE SERVICES $ 35.00 per hr.
NON-LABOR EXPENSES
• Survey Vehicle,. Conventional Equipment, Supplies $ 25.00 per day
• All Terrain Vehicle $ 50.00 per day
• Computer Plots $ 20.00 per plot
• Printing (C&D Size) $ 3.00 per each
• Unscheduled Expenses Cost + 10%
• GPS Base Station w/one (I) Rover $ 500.00 per day
_, ° 1
EXHIBIT "B"
- ESTIMATE
ARCENEAUR
DATES _I
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0ATE August fl, iR9
CUST0.lER Poai A0.THJ0.5ECigN /A EDC
S.H. 73 -OPTION t
_. 4:-Tdi~ ag... s _ o . 1~~ "e:,
Water System ' r ~IQti~ :~r'7; - n D{,~i a:
7. Install 8'AWWA C-900 Wa[edlne $30 1,400 $42,000
' _. Install Fire Hydrant Assembly 57,000 2 $6,000
Sanitary Sewer System-
3. Install 8' PVC Sanitary Sewer $35 400 $14,000
4, Instal! Manholes (All OepNs) 57,000 3 $9,000
Oratnage System
5. Ins[a1124'RCD $90 400 $36,000
6: Install 30' RCP $0 0 50
7, Instal136'RCP $s40. ~ 0 SO
8. Install Catch Basins - 53,000 3 $9,000
9. Ins[all Manholes (All Depths) $4,000 2 $8,000
Pavement System
70. Conc. Pavement l37 Wide) 5330 660 5217;800
11. Electric UtlOUes $20,000 i 520,000
12. Street UghUng 54,000 4 $16,0OD
Construction Total $777,800
$46,400 ENGINEERING, TESTING, PROJECT MANAGEHkM
$37,600 CONTINGENCY
$464,000.00 TOTAL PROJECT CO57
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VIX.IIW. PAGE 118
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1 OEVEIOPMENTCONCEPT '~ Foy
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~T295 ACRE SITE
PORT ARTHUR, TEXAS