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Home My WebLink AboutPR 15048: GAMETIME -U.S. COMMUNITIES [GOVERNMENT] PURCHASE OF PLAYSCAPE SYSTEM~~~~~u~ `IO: Stephen ~. ~tzgTbbons, City lYlanager 4)~`CE: 01/08/09 ~01kL• ~r.~ert `I. `Thigpen, Interim director o f darks and recreation "~ 't fig: ~ 4Z JVo. 15048 -,~[_~esolution~~Luthorizing~ a Game`Time - ~I. ~. Communities L Government] Co-Op ~crchase of a 4'layscapee ~S,ystem in the mount of .$ 27,974.65 Funded ~-imarily by.a Grant from ~r-emcor/1~alero .~.~ni»,~sat~,resni Recommendation: It i5 recommended that the Gity Council approve P. R. No. 15048 which authorizes a GameTime - U. S. Communities [Government] purchase of a Playscape System in the amount of $ 27,974.65 funded primarily by a grant from PremcorNalero. Background: PremcorNalero, as a good corporate neighbor, presented the Gity with a grant in the amount of $ 25,000 to purchase equipment for the Booker T. Washington .Park. Community-In-Power and Development Association, Inc. facilitated the City's acquisition of these grant funds. The City Council previously adopted a Parks, Recreation, and Open Space Master Plan as well as an Action Plan for the development of the City's Parks. The purchase of the selected equipment for Booker T. Washington Park furthers the goals and objectives Set forth in aforementioned. plans. P. R. 15048 The purchase of the System at this time accrues Several advantages including Significantly lower freight cost and the U. S. Communities Co-Op purchase Saves the City approximately twenty (20) per cent. BudgetlFiscal Impact: The approval of this resolution would, authorize the expenditure . of $ 27,974.65. Funds are available for this purpose. Account No(s): 303- 0000-367-1000 CIP 815 -- $ 25,000; 301-1601-591.89-00 GO-8P1- $ 2,974.65 Staffing Impact: None anticipated Conclusion: It iS recommended that the City Council approve P. R. No. 15048 which authorizes a GameTime - U. S. Communities [Government] purchase of a Playscape System in the amount of $ 27,974.65 funded primarily by a grant from PremcorNalero. P. R.No.15048 01/05/09 ATT Resolution No. A RESOLUTION AUTHORIZING A GAMETIME - U. S. COMMUNITIES [GOVERNMENT] CO-OP PURCHASE OF A PLAYSCAPE SYSTEM IN THE AMOUNT OF $ 27,974.65 FUNDED PRIMARILY BY A GRANT FROM PREMCOR/VALERO Funding: 303-0000-367-1000 CIP 815 - $ 25,000; 301-1601-591.89-00 GO-8P1- $ 2,974.65 WHEREAS, the City Council of Port Arthur has made "quality of life" a primary goal of city governance and administration; and, WHEREAS, the City Council has adopted a Parks, Recreation, and Open Space Master Plan to provide for proper planning and implementation of activities related to said goal; and, WHEREAS, Premcor/Valero, as corporate community members, and neighbors, seek to support the City Council's goal of quality of life improvement and sustainment; and, WHEREAS, PremcorlValero, as part of their commitment to provide positive support to the Port Arthur community, have provided a grant to the City in the amount of $ 25,000 for the purchase of playground equipment; and, WHEREAS, the City in compliance with the grantor wishes desires to purchase playground equipment from GameTime, Inc., via the U. S. Communities Purchasing Co-Op, which provides an approximate twenty (20%) percent discount, as detailed in Exhibit "A" hereto; and, WHEREAS, the total expenditure will not exceed $ 27,974.65; now, therefore, BE TT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions are true and correct. P. R.No. 15048 01/05/09 ATT Section 2. That the City Manager and the Interim Director of Pazks and Recreation aze herein authorized to execute such documents in substantially the form as Exhibit "A" as to purchase of the equipment. Section 3: That the total expenditure, in the amount of $ 27,964.65, is hereby authorized. Section 4. That the City expresses its gratitude and appreciation to Premcor/Valero and Community-In-Power and Development Association, Inc. for their on-going commitment to improving and sustaining the quality of life for the Port Arthur community. Section 5. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS _ day of Meeting of the City Council of the City of Port Arthur, A.D., 2009, at a Texas; by the following vote: AYES: NOES: Mayor ATTEST: Acting City Secretary P. R. No. 15048 01/05/09 ATT APPROVED AS TO FORM: ~~ ~~~ City Attorney (pN b2hAi.,F ~F~ APPROVED AS TO AVAILABILITY OF FUNDS: .- Director of Finance APPROVED FOR ADMINISTRATION: Interim Director of Parks and Recreation City Manager EXHIBIT `~A~' Phones 832-237-3100 Total Recreation Products, Inc ~ 1 _ 800-392-9909 "Exclusive GameTime Representative" r _ Fax 832-237-3895 12022 KniggeC. Road, Suite C. Email: trp@gametime. coin Cypress, TX 77429 '7 E~~ T SAS A +S'1D A~iRu#` TH-07073-OS REV 1 City of Port Arthur Quote Number: 46792 Attn: Albert Thigpen Quote Date: 12/29/2008 PO Box 1089 Part Arthur, TX 77641 Phone: 409-728-0185 ~ - r - - 31 • - $35.00 $1,085.00 4860 12"PlaycurbPkg-Blk - TH-07073=06-2A1 Custom PowerScape All Metal Play 1 $24,037.00 $24,037.OD RDU Unit Installation of Above Equipment Only, NoOther Site ~ $7 040 00 $7,040.00 1 INSTALL Work Included, Acquisition of Any & All Permits is the , . Sole Responsibility of the Customer SubTOtal: $32,162.00 Freight to Zip 77365 (Installer) Discount: Material Surcharge: $6,303.87 $568.50 US Communities Contract No.:040376 Freight: $1,548.02 Contract: USC Total Amount: $27,974.65 Imoorta-' T°"^` a r,...nMlnnc -please Review To place an order, you must provide orre o~y Following: a purchase Order assigned to GameTl menlr~ Visa, Mastertaird,~or Ameriwnn authorized purchaser, with a check made able to GameTime. GameTime will also accept pay Express. A current aDProved credit application is required far Net 3D terms. . This quotation exoliativ excludes anv and all Items~rtDt i ified or 'd ~tified above No other product, equipment, or service is qr Addendum. Delivery for most GameTime inclutled, regardless of any'COntract Document, Contract Sechon, Plans, Speafications, Drawing, equipment is approximately 5-6 weeks after all order documents have been received and payment terms have been approved. A current, approved credit application is required for N30 terms. To place an grtler,-you must provide a purchase order or a signed Total Recreation Protlucts, [nc. (hereafter described asTRP) quote, assigned to GameTime. Neither general contractor nor subcontractor contracts can be accepted. Purchase documents that contain indemnity or holtl harmless conditions cannot be acceptetl. Retainage is not permitted. Thefollowing must be received before your order can be processed: complete billing and shipping addresses, a contact name and phone ft, and allcolor voices. Manufacturer's colors may vary from year to year. You are responsible For ensuring that any required submittal approvals are completed before placing your order for processing. TRP reserves the right [o limit submittals to one copy. Shop drawings, Dluelines, sepias, are no[ availaDlC• Closeout documents may be limited [o GameTime or TRP standard issue. Manufacturer's colors may vary from year to year. If Sales Taz Exempt, a copy of your tax exemption form or resale certificate must accompany your order, or any applicable sales [ax, will be addetl to your invoice. Most GameTime products are shipped from the Ft. Payne, AL plant. GameTime cannot hold orders or store equipment. Fauigment "s invoiced when shiooetl. IF a cash sale, your payment must be received in full before the ortler will be processed. Contractors must also provide copies of current, fully executed bid/pertormance/Payment bonds, as applicable. Pricing shown does no[ include any charges for permi[s,- b00ding, prevailing wage, or additional insured certifications. aDd~ional surfiacing to rcurbi^g snincluded anOnno arllolwancebhasubeen maadee for anc uinleve etl cconvoluted or IaQger s te, orfoa and fferent No layout. Neither GameTime-nor TRP is respgnsible for any surtace, curbing, border, or drain that is provided by others. Also Dlease confirm [Dot your area is adequate for the equipment [ha[ you are purchasing. - n alla[ion tharq if quoted ar fora standard ins[allat'on unless soecif tally noted to be otherw se InstallaNOn charges are tlue upon completion. Standard ms[allabons are based upon a sal work site, that is freely accessble by truck (no renang tree/landscaping or unucy obstacles, etc.), and level, (+/- 1-2% maximum slope). ¢n accessible water source must be available to the Installer. Any site work [ha[ is not expressly described is excludetl. Standard installation does not include any extra or additional machinery, drillers, etc., for rock excavation. If _cock conditions are encountered, additional charges will aOPIY~ _ rd ins[alla['ons generaliv require from 2-SO business days to omolete, tleoentlinb upon the amount and [voe of equipment. site ea her and [he ns[aller s schedule Work may or may not be performed m consecutive tlavs Plavcu bs are staked in not set in concrete. Engineered wood Flber and shreddetl rubber surfacmgs are spread, not compacted, rolled or watered Landscape t tubers are not warranted. The Customer Is responsible for locating and clearly marking all underground utilities in the installation area before any installation work can begi^. The Installer is not responsible for damages, repairs, or discontinuance of business due [o damaged utilities. If applicable, sprinkler system locates, re-working antl repairs are excludetl from Installation charges. Installation of all products, (equipment, borders, fall surfacing and amenities) are as quoted and approved by acceptance. of quotes and drawings. As a precautionary measure, work in progress areas will be taped off a[ the end of the workday. Pier spoils from installation shall be spread at site, site will be left rough grade. Trash disposal is the responsibility of the Customer. The installer is not responsible for any damages or re-work resulting from aker hours Collect velycalnd/or ndividuallywno[ the ma ufacptu recd, TRP,thei~epresentat ves, nor. he ins[ala[ion company shall Delthe1011""able for anyapply tlamages resulting from misuse, vandalism, or neglect. Any deviations from approved antl accepted placement of all items, along with additional work, over and above quoted items, will be chargeable td the customer. Once work is completed [he customer will be notified if present at [he jab site, and all responsibility of any new work will be transferred to the customer. The customer is responsible for maintaining the integrity of completed installation work until all components have seated and/or cured (concrete footings, etc.). yn r nrniect site must be comole[ely oreoared and readv_to receive your equipment before any installation work begins. Atldltional charges may be billedfor any extra hours or trips neetled as a result of the work site not being ready. Neither the installation contrat[or, GameTime nor TRP will be responsible for delays caused by shortages, incorrect parts, weather conditions, other contractors, or lack of site readiness. nor Cne man UraCNrer wui ~c>mvc ~u~y.nci~. ..~~...~w••-•-- -°° nv runt ^f installation work is scheduled. The freight carrier are nOL repOr[ea un meuwrcry. ~ ~ ~ ^~• ~ -- - - will be instructed to call your designated contact 24 hours before delivery to arrange a Once accented. orders can only be changed or canceled with [he consent of GameTime and TRP, and on terms that will indemnify [hem against loss, Changed or canceled orders are subject to a $100.00 service charge. Additionally, canceled orders are subject [o a 25% restocking fee, plus freight charges (to and from). Bull[-[o-o der eguioment ortlers are non-cancelable. Changes [o orders [hat have been shippetl and invoiced are subject to the above $100.00 service charge plus additional restocking/return charges of 25%. Nan-returnable items shall tie charged at full invoice value. Any return transportation charges shall be for [he Buyer's account. Replacement Darts are also subject to [he cancellation/returns policy. Please carefully review any research information [hat has been sent to you and confirm [ha[ you are ordering the correct replacement parts for your equipment. Th~ u I n ~s valid 30 dare After 30 days olease request an updated quote Prices mar ba sublet[ to material _ _ . ._,_ ~ __ _~____._..u_... _..u..e ~....e.a nn.ea mil annlr at the bme of Shlemel tL a d Fuel ur[h [ nm o.... ~.. ~..• . -.. _. .___.. ._ . _ _ _ _. Acceptance of this quote indicates your agreement to GameTime's credit terms, which are net 30 tlays, FOB shipping with approved credit. Any deviations from this proposal may invalidate the quoted pricing and/or terms. - THIS QUOTATION IS SUBJECT TO POLICES IN THE CURRENT GAMETIME PARK AND PLAYGROUND CATALOG AND THE FOLLOWING TERMS AND CONDITIONS. OUR QUOTATION IS BASED ON SHIPMENT OF ALL ITEMS AT ONE TIME TO A SINGLE DESTINATION, UNLESS NOTED, AND CHANGES ARE SUBJECT TO PRICE ADJUSTMENT. PURCHASES IN EXCESS OF $1,000.00 TO BE SUPPORTED BY YOUR WRITTEN PURCHASE ORDER MADE OUT TO GAMETIME, C/O TOTAL RECREATION. Acceotance of quotation: Accepted By (printed): Signature: _ Title: Purchase Amount: Order Information Bill to: Company: Attn: Address: City/State/Zip: Billing Contact: Billing Phone: ellling Fax: $27,974.65 P.O. No: Date:. Phone: Facsimilie Ship to: Company: Attn: Address: City/State/Zip: ]obsite Contact: Jobsite Phone: Jobsite Fax: `4 - iii 4~ ~ _., CLOVER LEAF CLIMBER 80335 ~~ "S" HORIZONTAL LOOP LADDER REVERSE (98" ATTACHMENT) _ 81490 2' CHINNING BAR (ONE LEVEL) 81656 iAIN LINK CUMBER 80332 TRANSFER POINT 80654 ACCESS STEPPED ATTACHMENT PLATFORM 80657 x81202 _ g~" _ / 4' -6" 5~ STEPPED PLATFORM 81201 6 BUBBLE CLIMBER 80394 STAINLESS STEEL STRAIGHT CHUTER SLIDE 81290 14' SUNBI_OX ROOF 80177 STAINLESS STEEL STRAIGHT CHUTER SLIDE 81291 1,030 '';F Ciry of Port Arthur Pod Arthur, Tezas This play equlpmenl is recommended for children ages So~ent surtacing should be placed In the use zones of all equlpmenl, as speclfled for each type of equlpmenl, end at depths to meet the cdtical fall heights as speclfled by the U.S. wnsumer Product Satery Commlesion, ASTM standard F 1487 and Canadian Standard CAN/CSA-Z•614. ~79f~1~R18° I S 0 9001 EntlcMng Childlwotl Tnrough Play. J L