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Home My WebLink AboutPO 5968: BUDGET AMENDMENTCity of Post Arthur Finance DepaYtment Memorandum To: Steve Fitzgibbons, City Manager From: Rebecca Underhill, Asst. City Manager/Ad i atio Date: January 9, 2009 , Re: P O 5968 - An Appropriation Ordinance Amending the Budget for Fiscal Year 2009 At the Council workshop, held on January 7, 2009, the consensus of the Council was that, in addition to bolstering fund balances, we utilize new industrial revenue to expand programs and purchase needed capital equipment. This amendment provides funding for the following increases in the General Fund: o $6,000 - To fund extra help for Youth Classes (legal department). o $260,000 - To fund the "One Block at a Time" program for the remainder of the fiscal yeaz, including funds for the graffiti clean up equipment (planning deparhnent). o $150,000 - To fund: three (3) additional police officers for. the remainder of the fiscal year. This traffic unit will be funded through additional municipal court revenue (police department). o $58,000 - To fund two (2) "Mobile License Readers" for warrant enforcement (police department). o $21,500 -New AED equipment (defibulators) for City buildings (fire department). o $100,000 - To provide funding to hire up to three (3) additional firefighters, over the current authorization, as is desirable (fire department). o $170,000 - To fund an additional four (4) person drainage crew in order to increase ditch maintenance activity (public works). In addition, the Equipment Replacement Fund Budget is increased to fund the following related items: • $126,000 for three (3) additional police vehicles. • $500,000 for two (2) replacement residential garbage trucks. • $175,000 for one (1) replacement trash collection unit. • $229,000 to replace the Commercial container truck which was damaged in an accident. This purchase is on the January 13a' agenda, as this replacement is needed immediately to insure service. The City is seeking reimbursement from insurance. Memo To: Mayor Deloris Prince Fram: Colleen Russell, Director of Planning Date: January 8, 2009 Re: Proposed "One Block of a rme" 9 Month Budget. The Neighborhood Development Specialist will be the individual responsible for administrating the program. Presently the opportunity exists for transitioning the position of coordinator for the Weed 8, Seed program to that of Neighborhood Development Specialist (N.O.S.) thereby creating further savings for this new program. DESCRIPTION AMOUNT Regular Earnings $40,000 Overtime Earnings (MainytorPUblic woks as may be needed) 50,000 Extra Help 5,000 Social Security/Medicare 3,000 Retirement 5,000 Health Insurance 7;000 Worker's Compensation 1,500 Terminating Pay 1,500 Office Supplies 10,000 Minor Equipment (2 Pole Mounting Surveillance Cameras) 10,000 Equipment Maintenance 2,000 Professional Services 20,000 fanficipated to be funded mosty with private donations) Advertising 15,000 Travel and Education 10,000 Computer Programs 3,000 Communications 3,000 Fuel ahd Lubrication 2,000 Equipment (veniGeJ 25,000 Contingencies/Miscellaneous 5,000 Vehicle Maintenance 2,000 Other Supplies (refreshments, doorprrzes awards) 20,000 TOTAL $ 240,000 rtn~ot~mvt~ POLICE DEPARTMENT PORT ARTHUR TO: Becky Underhill, Director of Finance DATE: January 9, 2009 FROM: Mark Blanton, Chief of Police [x] For your information [ ] For comment fi recommendation [ ] File for future reference [ ] Please discuss with me [ ] Pleasetakeappropriate action [ ] Please prepare draft for my reply [ ] Please. reply on my behalf [ ] Please return Request for funding for Mobile License Plate Readors The other day, I spoke to you regarding funding for the above. As the Council may not be aware of this technology, I am taking this opportunity to explain what is does. The camera system is mounted to a police car with multiple readers, that is, the operator can choose to read license plates from the front, back, left or right. The reader automatically checks each car for stolen or wants such as an amber alert. I also found- that working. with our IT persons that they camera can be programmed with our Municipal Court Warrants. I also arranged for a test. We ran. the system on the Ilighways and located three stolen cars and a stolen dump truck in two days. We then installed the Municipal Court Warrants in the system. In three days, we made 124 traffic stops on warrants, made 69 arrests with more than $71,000 in outstanding fines. I think these cameras will prove their worth in a very short period of time. Mark Blanton Chief of Police P. O. N0.5968 jja 1/6/09 ORDNANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009 AS TO PROVIDE ADDITIONAL FUNDING FOR THE "ONE BLOCK AT A TIME PROGRAM", ADDITIONAL POLICE OFFICERS, DRAINAGE CREW, FIRE COSTS, AND RELATED EQUIPMENT WHEREAS, in accordance with Article XII, Section 9, of the City Charter, the City Council may make emergency appropriations from time to time; and WHEREAS, the City Council may make budget amendments for emergencies urider Section 102.009 and for Municipal purposes under Section 102.010 Local Government. Code. WHEREAS, on September 9, 2008, the City Council approved and adopted Ordinance 08-94 which appropriated the 2008-2009 budget; and WHEREAS, on November 4, 2008, the City Council approved and adopted Ordinance 08-110 which amended Ordinance 08-94; and WHEREAS, on December 30, 2008, the City Council approved and adopted Ordinance 08-125 which amended Ordinance 08-94; and WHEREAS, this amendment is necessary for municipal purposes to meet unusual and. unforeseen conditions as delineated in Section 102.009 (c) Local Government Code. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR. Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Attorney's budget be increased $6,000 to fund extra help for youth classes, Planning Department budget be increased $260,000 to fund the "One Block at a Time Program", the Police budget be increased $208,000 to fund an additional traffic unit (three (3) officers) and related equipment, the Fire budget be increased $121,500 to fund additional employee and equipment cost; and the Public Works budget be increased $170,000 to fund an additional. drainage crew (four (4) positions). Section 3. That Section 2 of the Budget Ordinance OS-94 be amended to read: That there be and is hereby appropriated the. sum of Fifry Million, Four Hundred Thirty Seven Thousand, Six Hundred Thirty Seven Dollazs ($50,437,637) to the General Fund for the payment of the Operafing Expenses, and necessary capital outlay forthe City government for the following departments and uses: Department or Use Administration $ 2,013,496 City Secretary 952,685 City Attorney 518,597 Finance 2,983,980 Human Resources 678,302. Planning and Grants Management 1,219,589 Community Services 2,041,342 Civic Center 443,902 Pazks and Recreation 1,994,055 Library 1,233,818 Police 15,060,688 Fire 9,942,923 Health 980,349 Public Works 8,045,311 Transfer to Other Funds 2,328,600 Total $ 50,437,637 Section 4. That the Equipment Replacement Fund is increased $1,030,000 to fund three (3) police cars, two (2) gazbage trucks, one (1) trash unit, and one (1) commercial container truck. Section 5. That Section 8 of the Budget Ordinance 08-94 be amended to read: That there be and is herby appropriated the sum of Two Million, Seven Hundred Fifty Three Thousand, Seven Hundred Forty Four dollars ($2,753,744) to the Equipment Replacement Fund. for the purchase of capitol equipment. Section 6. That a copy of the caption of this Ordinance be spread upon the minutes of the City Council. Section 7. That this Ordinance shall be effective immediately. READ, ADOPTED; AND APPROVED, this day of January, 2009, A.D.; at a Meeting of the City Council of the City of Port Arthur, Texas by the following vote: Ayes: Mayor Councilmembers: Mayor ATTEST: Tem Hanks -Acting City Secretary APPROVED AS TO FORM:` t ~ , Mark Sokolow, City E ttorney (ON b2HA<. ~ 6F~ APPROVED FOR ADMINISTRATION: ve Fitzgibbons, City Manager Rebecca Underhill, Asst. City Manager -Administration Z:1Finance\Ordinanceslh/09Budgel AmendmenLdoc