HomeMy WebLinkAboutPR 22119: RENOVTION OF ROSE HILL MANOR Memorandum
City of Port Arthur, Texas
Robert A. "Bob"Bowers Civic Center
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Adam J Saunders,Civic Center Dir
RE: Proposed Resolution No. 22119
At Rosehill Manor, much repair and maintenance are needed. Some repairs to the building have been
completed and designated as Phase I and II. Additional work is needed. Phase III will focus on damages
caused by Hurricane Laura and Delta. This work will mainly be on the upper deck. The City Council
Approved Resolution Number 21-306 in August of 2021 for architectural plans, drawings and paperwork
needed for approval from the Texas Historical Commission and correct restoration and repairs. We are
ready to proceed with the Phase III work. N&T Construction of Beaumont,Texas will do the work for a
cost of$180,000.00 plus.
ANALYSIS/CONSIDERATION:
There are a lot of needed repairs at the building. The damages from Hurricane Laura and Delta mainly
did damage to the railing and surface of the second level deck/porch. This work has been designated as
Phase III. Since this damage to the railing has caused an unsafe environment, the repairs need to be
completed. Insurance money has not yet been finalized from these two storms for Rosehill Manor. The
cost related will be reimbursed from any insurance payments to the City.
The Purchasing Division advertised for this on 7/13 & 7/16/21.
Three quotes were received:
• N&T Construction $180,000.00
• American Restoration $211,000.00
• McInnis Construction,Inc No Bid
• Mike Barnett No Bid
• Marsh Waterproofmg No Bid
RECOMMENDATION
A resolution authorizing the City Manager to enter into an agreement with N&T Construction of
Beaumont,Texas. for the repair and renovation of a portion of the exterior of Rose Hill Manor in the
amount of$180,000.00.
BUDGETARY AND FISCAL EFFECT
Funds are available in hurricane account#LAURA15-GRE-BUM and#DLTA15-GRE-BUM
STAFFING EFFECT
None
P.R. No. 22119
08/30/21 AJS
PAGE 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH N & T CONSTRUCTION OF BEAUMONT, TEXAS. FOR THE
REPAIR AND RENOVATION OF A PORTION OF THE EXTERIOR OF ROSE HILL
MANOR IN THE AMOUNT OF $180,000.00. FUNDS ARE AVAILABLE IN
HURRICANE ACCOUNT#LAURA15-GRE-BUM AND #DLTA15-GRE-BUM
WHEREAS,Rose Hill Manor requires additional repairs and restoration; and
WHEREAS,the next segment of repairs and restoration is designated as Phase III; and
WHEREAS, Phase III will focus on exterior work, mainly on the upper deck railing and
surface of the building; and
WHEREAS, Purchasing advertised on July 13, 2021, and July 16, 2021; and
WHEREAS, two bids were received on August 4, 2021 (Exhibit"A"); and
WHEREAS, pursuant to Section 252.043(a) of the Texas Local Government Code, N &
T Construction of Beaumont, Texas, submitted the lowest responsible bid in the amount of
$180,00.00. Therefore, it is recommended that the contract be awarded in compliance with state
law and the City of Port Arthur's Purchasing Policy.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT,the City Manager is hereby authorized to enter into an agreement with N&T
Construction of Beaumont, Texas,
for the repair and renovation of a portion of the exterior of Rose Hill Manor in the amount of
$180,000.00, in substantially the same form as attached here to as Exhibit"B".
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of September 2021 AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
P.R.No.22119
08/30/21 AJS
PAGE 2 of 3
AYES: Mayor:
Councilmembers:
NOES:
Thurman"Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Valecia Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
APPROVED AS TO FUND AVAILABILITY:
I I
Kandy Da el, Interim Director of Finance Clifton `. illiams, CPPB, Purchasing Manager
EXHIBIT "A"
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EXHIBIT "B"
I
The LaBiche
I ARCHITECTURAL GROUP, INC.
Dohn H.LaBiche,FAIA August 5, 2021
Principal
Greg Wall,AlA Mr. Ron Burton, CityManager
Principal g
City of Port Arthur
7999 Gladys Avenue, 3401 Culture Ctr Dr
Suite 101 Port Arthur, Texas 77642
Beaumont,Texas 77706
(409)860-0197 Re: Exterior Restorations to Rose Hill Manor(Phase III)
Fax:(409)860-0198
www.labiche.com
Dear Mr. Burton,
Upon examination of the bids received on August 4, 2021 for the above
ARCHITECTURE referenced project, we have determined N&T Construction of Beaumont,
Texas to be the low bidder for your project. We have examined their
PROJECT qualifications and Bid documents. It is our suggestion that the contract be
CONSULTING awarded to N&T Construction in the amount of One Hundred Eighty
Thousand Dollars and Zero Cents ($180,000.00) We have past experience in
PLANNING working with this company and have experienced successful working
relationships in the past.
INTERIOR Upon your approval we will begin to gather the required documents:
DESIGN Payment & Performance Bonds, Schedule of Values, Insurance, work
schedule, etc. Upon receiving these documents from the Contractor, we will
issue a Notice to Proceed. We look forward to beginning this project and
working with the City of Port Arthur. if there are any questions or you need
further information, please notify my office.
Sincerely, :` �.: ^`�tn7:C'
Y -\'N=��N I La e.C'y'�►
Dohn H. LaBiche, FAIA
DHL/bo -9 `-u ==�4-P�
Z41F .
APPROVAL
Name(print):
Signature: Date:
-AIA
Document A101 - 2017
Standard Form of Agreement Between Owner and Contractor where the basis of
payment is a Stipulated Sum
AGREEMENT made as of the Thirtieth day of August in the year Two Thousand
Twenty-One
(In words, indicate day, month and year.)
BETWEEN the Owner:
(Name, legal status, address and other information) This document has important
City of Port Arthur legal consequences.Consultation
with an attorney
Ron Burton.City Manager is encouraged with respect to
3401 Culture Ctr.Dr. its completion or modification.
Port Arthur,Texas 77640
The parties should complete
A101®-2017,Exhibit A,
Insurance and Bonds,
and the Contractor:
(Name,legal status,address and other information) contemporaneously with this
Agreement.AIA Document
A201®-2017,General Conditions
N&T Construction Company.Inc of the Contract for Construction,
Charlie Jabbia
Laurel Ave is adopted in this document by
1376
Beaumont,Texas 77701 reference.Do not use with other
general conditions unless this
document is modified.
for the following Project:
(Name,location and detailed description)
Rose Hill-Phase III Exterior Restoration
100 Woodworth Ave
Port Arthur.Texas 77642
The Architect:
(Name,legal status, address and other information)
The LaBiche Architectural Group. Inc
Dohn H.LaBiche.FAIA
7999 Gladys Ave
Suite 101
Beaumont..Texas 77706
The Owner and Contractor agree as follows.
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American Institute of Architects All rights reserved.The"American nstitute of Architects,""AIA, the A'''A Logo,"A101"and"AIA Contract Documents are
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TABLE OF ARTICLES
1 THE CONTRACT DOCUMENTS
2 THE WORK OF THIS CONTRACT
3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
4 CONTRACT SUM
5 PAYMENTS
6 DISPUTE RESOLUTION
7 TERMINATION OR SUSPENSION
8 MISCELLANEOUS PROVISIONS
9 ENUMERATION OF CONTRACT DOCUMENTS
EXHIBIT A INSURANCE AND BONDS
ARTICLE 1 THE CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement,Conditions of the Contract(General,Supplementary,and other
Conditions),Drawings,Specifications,Addenda issued prior to execution of this Agreement,other documents listed
in this Agreement,and Modifications issued after execution of this Agreement,all of which form the Contract,and are
as fully a part of the Contract as if attached to this Agreement or repeated herein.The Contract represents the entire
and integrated agreement between the parties hereto and supersedes prior negotiations,representations,or agreements,
either written or oral.An enumeration of the Contract Documents,other than a Modification,appears in Article 9.
ARTICLE 2 THE WORK OF THIS CONTRACT
The Contractor shall fully execute the Work described in the Contract Documents,except as specifically indicated in
the Contract Documents to be the responsibility of others.
ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
§ 3.1 The date of commencement of the Work shall be:
(Check one of the following boxes.)
[ ] The date of this Agreement.
[ A date set forth in a notice to proceed issued by the Owner.
[ ] Established as follows:
(Insert a date or a means to determine the date of commencement of the Work)
If a date of commencement of the Work is not selected,then the date of commencement shall be the date of this
Agreement.
§ 3.2 The Contract Time shall be measured from the date of commencement of the Work.
Init. AIA Document A1010-2017 Copyright rD 1915,1918,1925,1937,1951,1958,1961,1963,1967,1974,1977,1987,1991,1997,2007 and 2017 by The
American Institute of Architects All rights reserved The"American Institute of Architects,""AIA,"the AIA Logo,"A101,"and"AIA Contract Documents"are 2
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§ 3.3 Substantial Completion
§ 3.3.1 Subject to adjustments of the Contract Time as provided in the Contract Documents,the Contractor shall
achieve Substantial Completion of the entire Work:
(Check one of the following boxes and complete the necessary information.)
[ Li Not later than SIXTY ( 60 )calendar days from the date of commencement of the Work.
[ ) By the following date:
§ 3.3.2 Subject to adjustments of the Contract Time as provided in the Contract Documents,if portions of the Work are
to be completed prior to Substantial Completion of the entire Work,the Contractor shall achieve Substantial
Completion of such portions by the following dates:
Portion of Work Substantial Completion Date
§ 3.3.3 If the Contractor fails to achieve Substantial Completion as provided in this Section 3.3,liquidated damages,if
any,shall be assessed as set forth in Section 4.5.
ARTICLE 4 CONTRACT SUM
§ 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the
Contract.The Contract Sum shall be ONE HUNDRED EIGHTY THOUSAND DOLLARS AND ZERO CENTS (S
18(3.000.00 ),subject to additions and deductions as provided in the Contract Documents.
§ 4.2 Alternates
§ 4.2.1 Alternates,if any,included in the Contract Sum:
Item Price
§ 4.2.2 Subject to the conditions noted below,the following alternates may be accepted by the Owner following
execution of this Agreement.Upon acceptance,the Owner shall issue a Modification to this Agreement.
(Insert below each alternate and the conditions that must be met for the Owner to accept the alternate)
Item Price Conditions for Acceptance
§ 4.3 Allowances,if any,included in the Contract Sum:
(Identify each allowance.)
Item Price
§ 4.4 Unit prices,if any:
(Identify the item and state the unit price and quantity limitations, if any, to which the unit price will be applicable.)
Item Units and Limitations Price per Unit($0.00)
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American Institute of Architects All rights reserved.The"American Institute of Architects,""AIA,"the AIA Logo,"A101,"and"AIA Contract Documents"are 3
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§ 4.5 Liquidated damages,if any:
(Insert terms and conditions for liquidated damages, if any.)
It is hereon agreed between both parties to this contract that the amount of said damages are hereby
ascertained and liquidated at the greater of two hundred dollars t$200.00)per da% of delay.or the actual measurable
damages to the Owner including penalties.or other fees which may he charged to the Owner for failure to meet the
time requirements.The Contractor hereby agrees to pay the stated sum to the Owner for each and even day of
delinquency.
§ 4.6 Other:
(Insert provisions for bonus or other incentives, if any, that might result in a change to the Contract Sum.)
ARTICLE 5 PAYMENTS
§ 5.1 Progress Payments
§ 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for
Payment issued by the Architect,the Owner shall make progress payments on account of the Contract Sum to the
Contractor as provided below and elsewhere in the Contract Documents.
§ 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the
month,or as follows:
§ 5.1.3 Provided that an Application for Payment is received by the Architect not later than the FIFTEENTH day of a
month,the Owner shall make payment of the amount certified to the Contractor not later than the FIFTEENTH day of
the FOLLOWING month.If an Application for Payment is received by the Architect after the application date fixed
above,payment of the amount certified shall be made by the Owner not later than THIRTY ( 30 )days after the
Architect receives the Application for Payment.
(Federal,state or local laws may require payment within a certain period of time.)
§ 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor
in accordance with the Contract Documents.The schedule of values shall allocate the entire Contract Sum among the
various portions of the Work.The schedule of values shall be prepared in such form,and supported by such data to
substantiate its accuracy,as the Architect may require.This schedule of values shall be used as a basis for reviewing
the Contractor's Applications for Payment.
§ 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of
the period covered by the Application for Payment.
§ 5.1.6 In accordance with AIA Document A201 TM-2017,General Conditions of the Contract for Construction,and
subject to other provisions of the Contract Documents,the amount of each progress payment shall be computed as
follows:
§ 5.1.6.1 The amount of each progress payment shall first include:
.1 That portion of the Contract Sum properly allocable to completed Work;
.2 That portion of the Contract Sum properly allocable to materials and equipment delivered and suitably
stored at the site for subsequent incorporation in the completed construction,or,if approved in advance
by the Owner,suitably stored off the site at a location agreed upon in writing;and
.3 That portion of Construction Change Directives that the Architect determines,in the Architect's
professional judgment,to be reasonably justified.
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American Institute of Architects All rights reserved The"American nstitute of Arch tects."'AIA"the AIA Logo 'A101"and ALA Contract Documents are 4
registered trademarks and may not be used without permission This document was produced by AIA software at 16:19:02 ET on 08/30/2021 under Order
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§ 5.1.6.2 The amount of each progress payment shall then be reduced by:
.1 The aggregate of any amounts previously paid by the Owner;
.2 The amount,if any, for Work that remains uncorrected and for which the Architect has previously
withheld a Certificate for Payment as provided in Article 9 of AIA Document A201-2017;
.3 Any amount for which the Contractor does not intend to pay a Subcontractor or material supplier,
unless the Work has been performed by others the Contractor intends to pay;
.4 For Work performed or defects discovered since the last payment application,any amount for which
the Architect may withhold payment,or nullify a Certificate of Payment in whole or in part,as provided
in Article 9 of AIA Document A201-2017;and
.5 Retainage withheld pursuant to Section 5.1.7.
§ 5.1.7 Retainage
§ 5.1.7.1 For each progress payment made prior to Substantial Completion of the Work,the Owner may withhold the
following amount,as retainage,from the payment otherwise due:
(Insert a percentage or amount to be withheld as retainage from each Application for Payment. The amount of
retainage may be limited by governing law.)
Five Percent(5%
§ 5.1.7.1.1 The following items are not subject to retainage:
(Insert any items not subject to the withholding of retainage,such as general conditions, insurance, etc.)
§ 5.1.7.2 Reduction or limitation of retainage,if any,shall be as follows:
(If the retainage established in Section 5.1.7.1 is to be modified prior to Substantial Completion of the entire Work,
including modifications for Substantial Completion of portions of the Work as provided in Section 3.3.2, insert
provisions for such modifications.)
§ 5.1.7.3 Except as set forth in this Section 5.1.7.3,upon Substantial Completion of the Work,the Contractor may
submit an Application for Payment that includes the retainage withheld from prior Applications for Payment pursuant
to this Section 5.1.7.The Application for Payment submitted at Substantial Completion shall not include retainage as
follows:
(Insert any other conditions for release of retainage upon Substantial Completion.)
§ 5.1.8 If final completion of the Work is materially delayed through no fault of the Contractor,the Owner shall pay
the Contractor any additional amounts in accordance with Article 9 of ALA Document A201-2017.
§ 5.1.9 Except with the Owner's prior approval,the Contractor shall not make advance payments to suppliers for
materials or equipment which have not been delivered and stored at the site.
§ 5.2 Final Payment
§ 5.2.1 Final payment,constituting the entire unpaid balance of the Contract Sum,shall be made by the Owner to the
Contractor when
.1 the Contractor has fully performed the Contract except for the Contractor's responsibility to correct
Work as provided in Article 12 of AIA Document A201-2017,and to satisfy other requirements,if any,
which extend beyond final payment;and
.2 a final Certificate for Payment has been issued by the Architect.
§ 5.2.2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the
Architect's final Certificate for Payment,or as follows:
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American Institute of Architects.All rights reserved The"American Institute of Architects,""AIA,"the AIA Logo,"A101,"and"AIA Contract Documents"are 5
registered trademarks and may not be used without permission This document was produced by AIA software at 16:19:02 ET on 08/30/2021 under Order
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§ 5.3 Interest
Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below,
or in the absence thereof,at the legal rate prevailing from time to time at the place where the Project is located.
(Insert rate of interest agreed upon, if any.)
0 % Zero Percent per Annum
ARTICLE 6 DISPUTE RESOLUTION
§ 6.1 Initial Decision Maker
The Architect will serve as the Initial Decision Maker pursuant to Article 15 of AIA Document A201-2017,unless the
parties appoint below another individual,not a party to this Agreement,to serve as the Initial Decision Maker.
(If the parties mutually agree, insert the name,address and other contact information of the Initial Decision Maker, if
other than the Architect.)
§ 6.2 Binding Dispute Resolution
For any Claim subject to,but not resolved by,mediation pursuant to Article 15 of AIA Document A201-2017,the
method of binding dispute resolution shall be as follows:
(Check the appropriate box.)
[ ] Arbitration pursuant to Section 15.4 of AIA Document A201-2017
[ &] Litigation in a court of competent jurisdiction
[ I Other(Specify)
If the Owner and Contractor do not select a method of binding dispute resolution,or do not subsequently agree in
writing to a binding dispute resolution method other than litigation,Claims will be resolved by litigation in a court of
competent jurisdiction.
ARTICLE 7 TERMINATION OR SUSPENSION
§ 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document
A201-2017.
§ 7.1.1 If the Contract is terminated for the Owner's convenience in accordance with Article 14 of AIA Document
A201 2017,then the Owner shall pay the Contractor a termination fee as follows:
(Insert the amount of or method for determining,the fee, if any,payable to the Contractor following a termination for
the Owner's convenience.)
§ 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201-2017.
ARTICLE 8 MISCELLANEOUS PROVISIONS
§ 8.1 Where reference is made in this Agreement to a provision of AIA Document A201-2017 or another Contract
Document,the reference refers to that provision as amended or supplemented by other provisions of the Contract
Documents.
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American Institute of Architects All rights reserved.The"American Institute of Architects""A!A"the A'lA Logo A101 and AIA Contract Documents"are 6
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§ 8.2 The Owner's representative:
(Name. address, email address, and other information)
Ron Burton.City Manager
City of Port Arthur
3401 Culture Ctr.Dr.
Port Arthur.Texas 77640
ron.burton a portarthurtx.goy
§ 8.3 The Contractor's representative:
(Name, address, email address, and other information)
Vince Jabbia
N&T Construction Company.Inc.
1376 Laurel Ave
Beaumont.Texas 77701
vjabbiaii'nandtconstruction.com
§ 8.4 Neither the Owner's nor the Contractor's representative shall be changed without ten days'prior notice to the
other party.
§ 8.5 Insurance and Bonds
§ 8.5.1 The Owner and the Contractor shall purchase and maintain insurance as set forth in AIA Document
Al OITM-2017,Standard Form of Agreement Between Owner and Contractor where the basis of payment is a
Stipulated Sum,Exhibit A,Insurance and Bonds,and elsewhere in the Contract Documents.
§ 8.5.2 The Contractor shall provide bonds as set forth in AIA Document A IOITM-2017 Exhibit A,and elsewhere in
the Contract Documents.
§ 8.6 Notice in electronic format,pursuant to Article 1 of AIA Document A201-2017,may be given in accordance
with ALA Document E203TM-2013,Building Information Modeling and Digital Data Exhibit,if completed,or as
otherwise set forth below:
(If other than in accordance with ALA Document E203-2013, insert requirements for delivering notice in electronic
format such as name, title,and email address of the recipient and whether and how the system will be required to
generate a read receipt for the transmission.)
§ 8.7 Other provisions:
ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS
§ 9.1 This Agreement is comprised of the following documents:
.1 AIA Document A l0l TM-2017,Standard Form of Agreement Between Owner and Contractor
.2 AIA Document AlOITM-2017,Exhibit A,Insurance and Bonds
.3 AIA Document A201TM-2017,General Conditions of the Contract for Construction
.4 AIA Document E203TM-2013,Building Information Modeling and Digital Data Exhibit,dated as
indicated below:
(Insert the date of the E203-2013 incorporated into this Agreement.)
Ink AIA Document A101•-2017 Copyright®1915,1918,1925,1937,1951,1958,1961.1963,1967,1974,1977,1987,1991,1997,2007 and 2017 by The
American Institute of Architects All rights reserved The"American Institute of Architects,""AIA,"the AIA Logo,"A101,"and"AIA Contract Documents"are 7
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.5 Drawings
Number Title Date
See Attached Index ofDrawines Index of Drawings 07/19/2021
.6 Specifications
Section Title Date Pages
See Attached Table of Contents Table of Contents 07/19/2021 2 .
.7 Addenda,if any:
Number Date Pages
Addenda No. 1 08/02/2021 9
Portions of Addenda relating to bidding or proposal requirements are not part of the Contract
Documents unless the bidding or proposal requirements are also enumerated in this Article 9.
.8 Other Exhibits:
(Check all boxes that apply and include appropriate information identifying the exhibit where
required)
[ ] AIA Document E204TM-2017,Sustainable Projects Exhibit,dated as indicated below:
(Insert the date of the E204-201 7 incorporated into this Agreement.)
[ ] The Sustainability Plan:
Title Date Pages
[ ] Supplementary and other Conditions of the Contract:
Document Title Date Pages
Supplementary General
Conditions
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American Institute of Architects.All rights reserved.The'American Institute of Architects,""AIA,"the AIA Logo,"A101"and"AIA Contract Documents"are 8
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•
.9 Other documents,if any,listed below:
(List here any additional documents that are intended to form part of the Contract Documents,AL 1
Document.4201 Tm-2017 provides that the advertisement or invitation to bid Instructions to Bidders,
sample forms, the Contractor's bid or proposal,portions of Addenda relating to bidding or proposal
requirements.and other information furnished by the Owner in anticipation of receiving bids or
proposals, are not part of the Contract Documents unless enumerated in this Agreement.Any such
documents should be listed here only if intended to be part of the Contract Documents.)
This Agreement entered into as of the day and year first written above.
V '
OWNER(Signature) CONTRA •' t.S7; utu')
Ron Burton City Mananer Vince Jab Vice Pres ent
(Printed name and title) (Printed name<uu /t
The Texas Board of Architectural Examiners has iunsdictron over complaints regarding the
professional practices of persons registered as architects in Texas
Texas Board of Architectural Examiners
P.O Box 12337
Austin. TX 78711-2337
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HISTORIC REHABILITATION OF
ROSE HILL MANOR PHASE III
CITY OF PORT ARTHUR, TEXAS
INDEX OF DRAWINGS
ARCHITECTURAL
A0.0 COVER SHEET
A1.0 FIRST FLOOR PLAN
A1.1 SECOND FLOOR PLAN
A2.0 EXTERIOR RAILING REFERENCE IMAGES
A2.1 EXTERIOR RAILING REFERENCE IMAGES
A3.0 EXTERIOR ELEVATIONS
A3.1 EXTERIOR ELEVATIONS
A4.0 TERRACE ROOF PLAN
A4.1 ROOFING DETAILS
A4.2 ROOFING DETAILS
END OF INDEX OF DRAWINGS
- any a
cn, o 1 ti m
isco
• 159
' 9J
•
1/141M
INDEX OF DRAWINGS 1 of 1
HISTORIC REHABILITATION OF
ROSE HILL MANOR- PHASE III
CITY OF PORT ARTHUR, TEXAS
TABLE OF CONTENTS
BIDDING REQUIREMENTS
LEGAL NOTICE INVITATION TO BID
INSTRUCTIONS TO BIDDERS
PROPOSAL FORM
AGREEMENT BETWEEN OWNER AND CONTRACTOR (AIA/A101 -2007)
GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION (AIA/A201 -2007)
SUPPLEMENTARY GENERAL CONDITIONS
PERFORMANCE BOND aE G qR
PAYMENT BOND . La- e�
BID BOND `'s T"' • e/0 -\
INDEX OF DRAWINGS w:,p -m,.^n
000497 GENERAL CONTRACTOR QUALIFICATION STATEMENT I cc. -i
000498 SUBCONTRACTOR QUALIFICATION STATEMENT
000499 CONTRACTOR EVALUATION �i� ,
000650 WAGE RATE DECISION-BACON DAVIS
OA/
Division Section Title Pages
DIVISION 1 -GENERAL REQUIREMENTS
010100 SUMMARY OF WORK 4
010300 SPECIAL CONDITIONS 3
010410 PROJECT COORDINATION 2
010450 CUTTING AND PATCHING 3
010900 REFERENCE STANDARDS 2
011200 ALTERATION PROJECT PROCEDURES 3
012500 SUBSTITUTION PROCEDURES 4
012600 CONTRACT MODIFICATION PROCEDURES 3
012900 PAYMENT PROCEDURES 4
013100 PROJECT MANAGEMENT AND COORDINATION 7
013200 CONSTRUCTION PROGRESS DOCUMENTATION 5
013300 SUBMITTAL PROCEDURES 10
014000 QUALITY REQUIREMENTS 7
014200 REFERENCES 13
015000 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS 4
016000 MATERIAL AND EQUIPMENT 2
017300 EXECUTION 5
017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 2
017700 CLOSEOUT PROCEDURES 5
017823 OPERATION AND MAINTENANCE DATA 5
017839 PROJECT RECORD DOCUMENTS 4
019000 THE SEC. OF THE INTERIORS STANDARD FOR REHABILITATION 1
DIVISION 2- SITE CONSTRUCTION
022210 SELECTIVE DEMOLITION 3
TABLE OF CONTENTS 1 OF 2
HISTORIC REHABILITATION OF
ROSE HILL MANOR-PHASE III
CITY OF PORT ARTHUR, TEXAS
DIVISION 3 -CONCRETE
NOT APPLICABLE
DIVISION 4-MASONRY
NOT APPLICABLE
DIVISION 5- METALS
NOT APPLICABLE
DIVISION 6-WOOD AND PLASTICS
061050 ROOF CARPENTRY 5
062000 FINISH CARPENTRY 4
DIVISION 7-THERMAL AND MOISTURE PROTECTION
072200 ROOF INSULATION 5
075216 MODIFIED BITUMEN ROOF SYSTEM 13
075220 ROOFING INSTALLER'S WARRANTY 2
075600 FLUID APPLIED FLASHING 8
076200 FLASHING AND SHEET METAL 4
079000 JOINT SEALANTS 4
DIVISION 8- DOORS AND WINDOWS
NOT USED
DIVISION 9-FINISHES
099113 EXTERIOR PAINTING 8
DIVISION 10- SPECIALTIES
NOT APPLICABLE
DIVISION 11 - EQUIPMENT
NOT APPLICABLE
DIVISION 12 - FURNISHINGS
NOT APPLICABLE
DIVISION 13- SPECIAL CONSTRUCTION
NOT APPLICABLE
DIVISION 14- CONVEYING SYSTEMS -
NOT APPLICABLE ,E D q�4
DIVISION 15-MECHANICAL I
NOT APPLICABLE W O cn. n
DIVISION 16-ELECTRICAL
NOT APPLICABLE . 11
TABLE OF CONTENTS 2 OF 2
Dohn H. LaBiche, FAIA-Principal
Greg Wall,AIA-Principal
1, 7999 Gladys Avenue,Suite 101
The LaBiche Beaumont,Texas 77706
ARCHITECTURAL GROUP INC (409)860-0197•Fax(409)860-0198
August 2.2021
ADDENDUM NO.1
#20043—ROSE HILL PHASE HI
PORT ARTHUR,TEXAS
The following changes, corrections and additions or deletions to the Drawings and Specifications are
hereby made part of the Contract Documents.Bidders shall acknowledge receipt of this Addendum in the
Bid Form
SPECIFICATIONS
General Conditions:
3.7.1 Contractor shall obtain City permits for this project.City waives permit fees.
Supplementary General Conditions:
Insurance Coverage Required
Section C
Delete Line Item 6 in its entirety and replace with Line Item 6 to read as follows:
6.Builder's Risk Insurance Supplied by Contractor
Contractor shall obtain at his expense Builder's Risk Insurance.
DRAWINGS
General Notes:
1. Add General Note No.4 to the Construction Documents to read as follows:
4.Lead Based Paint—The Contractor shall assume that all exterior paint is lead based.The
Contractor shall be responsible for the abatement of any Lead Based Paint.Contractor shall abate
from the top of the existing roof deck to the extent required to install the new flashing.
2. Contractor shall see the attached Lead Based Paint Survey.
N. Lae: .
w; mi n
CC
End of Addendum No. 1 (St 9
Page 1 of 1 1-
TOTAL SAFETY
Building HEROES.Protecting HEROES.
Limited Lead-Based Paint Survey Report
for
Rose Hill Manor
1st Floor Dining Room & 2nd Floor Windows
100 Woodworth Blvd.
Port Arthur, Texas
• .,
.. . •
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Qs.
_ ter-
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Prepared for:
City of Port Arthur
444 4th Street
Port Arthur, Texas 77641
August 2017
Project No.: 5841785
65 Hiahwu\ at$ • Pc rt^,rthtu. •TY 7 4O ! Office. 409.7727.8227 • F?: ?;r 1` crt.
mum
TOTAL SAFETY
•
Building HEROES. Protecting HEROES.
August 16, 2017
Project No: 5841785
City of Port Arthur
444 4th Street
Port Arthur, Texas 77641
Attn.: Mr. Adam Saunders
Environmental Consulting Services
Rose Hill Manor
1 5'Floor Dining Room&2nd Floor Windows
100 Woodworth Blvd.
Port Arthur, Texas
Limited Lead-Based Paint Survey
INTRODUCTION
Total Safety U.S., Inc., (Total Safety), is pleased to submit the results of the limited lead-based paint
survey of Rose Hill Manor— 1st Floor Dining Room and 2nd Floor Windows located at 100 Woodworth
Blvd. in Port Arthur, Texas. All work was performed in accordance with the scope of environmental
consulting services outlined in our proposal.
Our services included the investigation for possible suspect lead-based paint (LBP), subsequent
collection of bulk paint samples and the corresponding evaluation of the material(s). Suspect areas
were discovered and samples were collected to establish if lead above the regulatory standard is
present in the paint. The laboratory analyses indicated lead amounts greater than 0.5% by
weight.
FIELD FINDINGS
Total Safety conducted the limited lead paint survey on August 14, 2017. Five lead-based paint
samples were collected. All layers of paint down to the substrate materials were sampled during this
survey.
By Housing and Urban Development(HUD) guidelines, three of the five paint samples contained
lead in an amount to be considered lead-based paint (0.5% by weight). A complete summary of the
lead-based paint samples is included in Appendix A of this report.
The following suspect bulk lead paint chips were sampled during the survey:
• White Paint on Interior Wood Window Frame at Wilton & Effie Hebert Room(does not contain
lead above regulatory standard)
• White Paint on Exterior Wood Window Frame at 2"d Floor (contains lead above
regulatory standard)
• White Paint on Exterior Wood Siding at 2"d Floor (contains lead above regulatory
standard)
• White Paint on Exterior Wood Columns at 2nd Floor (contains lead above regulatory
standard)
365 Highway 365,Port Arthur,TX 7764o Office 409-727-8227 Fax 409-723-7485
Rose Hill Manor 100 Woodworth Blvd., Port Arthur,TX
Limited Lead-Based Paint Survey Report August 2017
White Paint on Interior Concrete Column at 15t Floor-Christmas Storage Room (does not
contain lead above regulatory standard)
LABORATORY ANALYSIS
The lead paint samples were analyzed by Flame AAS (SW 846 3050B and 7420) in compliance with
guidelines established by the USEPA. EMSL Analytical, Inc. (EMSL) is a successful participant in the
National Institute of Standards and Technology's National Voluntary Laboratory Accreditation Program
(NVLAP). EMSL's accreditation includes AIHA Environmental Lead Laboratory Approval Program
#157245. EMSL's internal quality assurance/quality control(QAIQC)program includes the re-analysis
of at least 10% of all bulk samples analyzed.
CLOSING
The limited lead based paint survey indicated that lead above the regulatory standard exists in the
white paint on the exterior window frame, the exterior siding, and the exterior columns at Rose Hill
Manor located at 100 Woodworth Blvd. in Port Arthur;Texas. We appreciate the opportunity to provide
these services and look forward to working with you in the future. Should you have any questions,
feel free to contact me at(409) 727-8227.
Sincerely,
Total Safety U.S., Inc.
Daniel R.Ward
Regional Manager EHS Services
2
APPENDIX A
LEAD SAMPLE TABLE
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APPENDIX B
LEAD LABORATORY RESULTS
EMSLEMSL Order: 161715085
Analytical, Inc.
CustomerlD: ICU80
6340 CastlePlace Dr.,Indianapolis,IN 46250
Phone/Fax: (317)803-2997/(317)803-3047 CustomerPO,
htto trwww.EMSL.com ndlanaaubsland=_mst,corn ProjectiD:
Attn: Sara Hebert Phone: (409)727-8227
Total Safety-EHS Services Fax: (409)729-5072
365 Highway 365 Received 08/15/17 10:25 AM
Port Arthur, TX 77640 Collected 8/14/2017
Project' Job#5841785 Survey @ Rose Hill Manor
Test Report: Lead in Paint Chips by Flame AAS (SW 846 3050B/7000B)*
Client SampleDescription Collected Analyzed RDL Lead Concentration
01 8/14/2017 8/15/2017 0.25%wt 0.49 %wt
161715085-0001 Site:Int.window frame Wilton&Effic Hebert Rm
02 8/14/2017 8/15/2017 0.25%wt 3.2 %wt
161715085-0002 Site:Exterior window frame-2nd floor
03 8/14/2017 8/15/2017 0.25%wt 5.8 %cot
161 7 1 5085-0003 Site:Exterior siding-2nd floor
04 8/14/2017 8/15/2017 0.25%wt 2.7 %wt
1 6 1 715085-0004 Site:Exterior columns-2nd floor
05 8/14/2017 8/15/2017 0.010%wt 0.031 %wt
1 6 1 71 50 85-0005 Site:Interior concrete column-Christmas storage room
Doug Wiegand,Laboratory Manager
or other approved signatory
'Analysis following Lead in Paint by EMSL SOP/Detemdnation of Environmental Lead by FtAA Reporting limit is 0.010 Oh cot based on the minimum sample weight per our SOP Unless noted,results in
this report are not blank corrected. This report relates only la the samples reported above and may not be reproduced,except in full,without written approval by EMSL EMSL bears no responsibility for
sample collection activities. Samples received in good condition unless otherwise noted "<"(less than)result signifies that the analyte was not detected at or above the reporting limit.Meastaement of
uncertainty is available upon request.The OC data associated with the sample results included in this report meet the recovery and precision requirements unless specifically indicated otherwise.
Definitions of modifications are available upon request.
Samples analyzed by EMSL Analytical,Inc Indianapolis,IN AIHA-LAP.LLC—ELLAP 157245.OH E1C040
Initial report from 08/16/2017 08:51:08
Test Report PB w/RDL-7.32.3 Printed:8/16/2017 8:51:08 AM Page 1 of 1
OrderlD: 161715085
EMSL Analytical, Inc.
6340 Castleplace Dr.
Lead (Pb) Chain of Custody
EMSL Order ID(Lab Use Only): Indianapolis, IN 46250
411.10,
EMSL ANALYTICAL.INC. /Q J ? /&6-1-c PHONE:(317)803-2997
FAX:(317)803-3047
Total Safety US Inc 1 EMSL-Bill to: 'ZCiffere.r.t nsarne
Company: If Bill to is Different no a instructions in Comments
Street: Highway 365 Third Party Billing requires written authorization from third party _
City fort Arthur I-State/Province: TX Zip/Postal Code: 77640 Country:US -_
Report To(Name):Sara Hebert # 5jw P [8 Telephone#: 409-727-8227
Email Address: shebert totalsafet .com Fax#: 409-723-7485 Purchase Order:
Project Nam elNumbe . KUTTW Please Provide Results: ED FAX 1/ E mar 1ElMail
U.S.State Samples Taken: i CT Samples:❑Commercial/Taxable ❑Residential/Tax Exempt
Tutnaround Time(TAT)O tions*-Please Check
❑3 Hour I 6 H r / 24 our ❑48 Hour ❑72 Hour ❑96 Hour I ❑1 Week I ❑2 Week
L'A sis corn I in accordance with EMSL's Terms and Conditions located in the Price Guide
Matrix Method Instrument Reporting Limit Check
Chips Er(by wt. ❑mg/cm' ❑ ppm SW846-7000B Flame Atomic Absorption 0.01% E7
Air NIOSH 7082 Flame Atomic Absorption 4 pg/filter ❑
NIOSH 7105 Graphite Furnace AA 0.03 pg/filter 0
NIOSH 7390 modified ICP-AES/ICP-MS 0,5 pg/filter ❑
Wipe* ASTM ❑ SW846-70008 Flame Atomic Absorption 10 pg/wipe 0
non ASTM ❑ SW846-601013 or C ICP-AES 1.0 /wi
*if no box Is checked,non-ASTM Ng ❑
wipe is assured SW846-7000Bf7010 Graphite Furnace AA 0.075 pg/wipe ❑
TCLP SW846-131117000B1SM 3111 B Flame Atomic Absorption 0.4 ma/L(ppm) ❑
SW846-1131/SW846-60108 or C ICP-AES 0.1 mg/L(ppm) ❑
Soil ' - SW846-70008 Flame Atomic Absorption 40 mg/kg(ppm) 0
SW848-7010 Graphite Furnace AA 0.3 mg/kg(ppm) ❑
. - SW846-6010B or C ICP-AES- .•. -. 2 mg/kg(ppm) 0
Wastewater Unpreserved ❑ SM31118/SW846-70008 Flame Atomic Absorption 0.4 mg/L(ppm) 0
Preserved with HNO3 <2 CI
200.9 • Graphite Furnace AA 0.003 mg/L(ppm) El
EPA 200.7 ICP-AES 0.020 mg/L..(ppm) ❑
Drinking Water Unpreserved ❑ EPA 200 9 Graphite Furnace AA 0.003 mg/L(ppm) El
Preserved with HNO3 pH<2 ❑ EPA 200.8 ICP-MS 0.001 mg/L(ppm) ❑
TSPISPM Filter 40 CFR Pail 50 ICP-AES 12 pg/filter ❑ '
40 CFR Part 50 Graphite Furnace AA 3.6 pg/fitter 0
Other: ❑
Name of Sample121 IS l /ZrJ7'IL I Signature of Sampler:
Sample# Location Volume/Area Date/Time Sampled
01 7xr4:wi im P-arn�,1 Wil-ibet4 Eli C, 14thilf Vrn. S1 i4in
OZ. Di-ti iPie Wif‘loW Frtuned na
D7) aqtYlbflit - 7incd e`
014 u( Othoriets -2nd LF-ftur
05 tri&r Coitcrtt eolumn-ei-fi 1-rnm Maw_ ern-
Client Sample#'s I Ut - 0 — I Total#of Samples: S
Relinquished(Client): Date: 1114 hi Time: VI 66
Received(Lab): �_ -. Date: I—/J '.i 2 Time: 7-6r Z•
-g
Comments: -
Biro.Tots Safety US Inc„4210 Malone Drive.Pasadena,TX,77507,US
Alert on:Leda Green Prone-.261-583-6100 Emal:ligreen@laelsefety core Purchase Order
Page 1 of pages
Page 1 Of 1
HISTORIC REHABILITATION OF
ROSE HILL MANOR —PHASE III
CITY OF PORT ARTHUR, TEXAS
SUPPLEMENTARY GENERAL CONDITIONS
THE GENERAL CONDITIONS: The General Conditions of this Contract is the American
Institute of Architects' Document A-201, "General Conditions of the Contract for
Construction", 2007 Addition, hereinafter referred to as the "AIA General Conditions a copy
of which is bound herein.
THE SUPPLEMENTARY GENERAL CONDITIONS: The Supplementary General Conditions
contain changes and interpretations of the AIA General Conditions. Where any part of the
AIA General Conditions is modified or voided by the Supplementary General Conditions, the
unaltered provisions shall remain in effect.
CHANGES AND ADDITIONS TO OR INTERPRETATIONS OF VARIOUS ARTICLES OF
THE AIA GENERAL CONDITIONS ARE AS FOLLOWS:
Article 1 —General Provisions
Revise the first sentence of Subparagraph 1.1.1:
1.1.1 The Contract Documents consist of the Owner-Contractor Agreement, Conditions
of the Contract (General and Supplementary), Performance Bond, Payment
Bond, the Drawings,the Specifications, all Addenda issued prior to execution of
the Contract, and all Modifications thereto.
Article 2 —Owner
Add:
2.1.1 The Owner is:
CITY OF PORT ARTHUR. TEXAS
P.O. Box 1089
Port Arthur, TX 77641
Article 4—Architect
Add:
4.1.1 The term Architect refers to The LaBiche Architectural Group, Inc., 7999 Gladys
Avenue, Suite 101, Beaumont, Texas 77706, acting individually or through any of
their associates or representatives duly authorized to act for them.
Article 5—Subcontractors
Add the following sentence to Subparagraph 5.2.4:
The Architect's and Owner's approval or disapproval of any subcontractor does not relieve
Contractor of his responsibility for the performance of the work, nor will the approval of a
particular subcontractor be construed as approval of any particular process or material.
SUPPLEMENTARY GENERAL CONDITIONS 1 of 7
HISTORIC REHABILITATION OF
ROSE HILL MANOR - PHASE III
CITY OF PORT ARTHUR, TEXAS
Article 7-Changes in the Work
Add the following to Subparagraph 7.1.1:
In giving instructions to the Contractor, the Architect shall have authority to make minor
changes in the work, not involving revisions in the amount of the Contract. Otherwise,
except in emergencies endangering life or property, extra work or changes shall be made
only in pursuance of written orders signed by the Owner; and claims for additions to the
Contract Sum shall not be valid unless so ordered.
Add the following Subparagraph 7.2.3:
Changes involving revision of the Contract Price shall be effected only on standard forms
provided by Architect. The manner of computing adjustments in the Contract Price shall
rigidly conform to the following provisions:
7.2.3.1 The Contractor shall furnish an itemized breakdown of the quantities and prices
used in computing the value of any change requested.
7.2.3.2 Changes which involve additional cost shall be computed on a basis of actual net
cost plus fifteen percent (15%)for overhead and profit. Changes which involve
deductions from the Contract Sum shall be calculated on a basis of net cost only.
In all case, the Owner will recognize only the Prime Contractor as the party
responsible for the change. The Owner and/or Architect reserves the right to
require original manifests, bills of lading and proofs of payment for any or all
material, labor, appliances and services which enter into the actual net cost of
changes in the work.
7.2.3.3 The cost may include all items of labor, materials, special equipment, Worker's
Compensation Insurance, Social Security, Old Age and Unemployment
Insurance. Among the items considered as overhead are insurance, other than
those mentioned above, bond premiums, superintendent, timekeeper, clerks,
watchmen, use of small tools, and general office expense.
7.2.3.4 In the case of work done by subcontract, the 15% compensation shall be divided
between the Contractor and the subcontractor, with 5% being retained by the
Contractor and 10% allowed to the Subcontractor.
7.2.3.5 Any claim for extension of time in connection with extra work will be adjusted at
the time of ordering such change.
7.2.3.6 Measurements and payments for contracted unit price work: All measurements
and payments for unit price work shall be based on completed work performed in
strict accordance with the drawings and specifications and on the contract unit
price amounts.
Article 11 -Insurance
Add:
11.1.1.1 Liability insurance shall include all major divisions of coverage and be on a
comprehensive basis including.
A. Premises Operations (including S, C, and U coverages as applicable).
SUPPLEMENTARY GENERAL CONDITIONS 2 of 7
HISTORIC REHABILITATION OF
ROSE HILL MANOR— PHASE Ili
CITY OF PORT ARTHUR, TEXAS
B. Independent Contractor's Protective.
C. Products and Completed Operations.
D. Personal Injury Liability with Employment Exclusion deleted.
E. Contractual, including specified provision for Contractor's obligation under
Paragraph 3.18.
F. Owned, non-owned and hired motor vehicles.
G. Broad Form Property Damage including Completed Operations.
11.1.1.2 If the General Liability coverages are provided by a Commercial General Liability
Policy on a claims-made basis, the policy date or Retroactive Date shall predate
the Contract; the termination date of the policy or applicable extended reporting
period shall be no earlier than the termination date of coverages required to be
maintained after final payment, certified in accordance with Subparagraph 9.10.2.
11.1.4 The insurance required by Subparagraph 11.1.5 shall be written for not less than
the following limits, or greater if required by law:
INSURANCE
SECTION A. Prior to the approval of this contract CONTRACTOR shall furnish a completed
Insurance Certificate to the Owner. The certificate shall be completed by an agent
authorized to bind the named underwriter(s)to the coverages, limits, and termination
provisions shown thereon, and shall furnish and contain all required information referenced
or indicated thereon. CITY OF PORT ARTHUR,TEXAS SHALL HAVE NO DUTY TO PAY
OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE IS RECEIVED BY
THE OWNER, and no officer or employee of CITY OF PORT ARTHUR, TEXAS shall have
authority to waive this requirement.
INSURANCE COVERAGE REQUIRED
SECTION 8. CITY OF PORT ARTHUR, TEXAS reserves the right to review the insurance
requirements of this section during the effective period of the contract and to adjust
insurance coverages and their limits when deemed necessary and prudent by the Owner
based upon changes in statutory law, court decisions, or the claims history of the industry as
well as the CONTRACTOR.
SECTION C. Subject to CONTRACTOR'S right to maintain reasonable deductibles in such
amounts as are approved by the Owner, CONTRACTOR shall obtain and maintain in full
force and effect for the duration of this contract, and any extension hereof, at
CONTRACTOR'S sole expense, insurance coverage written by companies approved by the
State of Texas and acceptable to the Owner, in the following type(s) and amount(s):
TYPE OF COVERAGE LIMITS OF LIABILITY
1 Workmen's Compensation Statutory
2 Employer's Liability $500,000/$500,000/$500,000
3. Comprehensive General Liability
a. General Aggregate $2,000,000
b. Products/Completed Operations $2,000,000
c. Personal Injury and Advertising $1,000,000
SUPPLEMENTARY GENERAL CONDITIONS 3 of 7
HISTORIC REHABILITATION OF
ROSE HILL MANOR — PHASE III
CITY OF PORT ARTHUR, TEXAS
d. Each Occurrence $1,000,000
4 Comprehensive Automobile Liability
(Including hired and non-owned) $1,000,000
5 Owner's and Contractors Protective Liability
a. Each Occurrence $1,000,000
b. Aggregate $1,000,000
6 Builder's Risk Insurance Supplied by Owner
7 Umbrella "All Risk" $2,000,000
The Contractor shall obtain at his expense Builder's Risk Insurance against the perils of fire,
lighting, windstorm, hurricane, hail, explosion, riot, civil commotion, smoke, aircraft, land
vehicles, vandalism and malicious mischief in the amount of insurance equal at all times to
the insurable value of materials delivered and labor performed. The policy issued in the
name of the Contractor shall also name his Subcontractors and the Owner as additional
insured, as their respective interests may appear. The policy shall have endorsements as
follows: "This insurance shall be specific as to coverage and not considered as contributing
insurance with any permanent insurance maintained on the present premises."
All costs for the above specified insurance shall be borne by the Contractor. Insurance
Requirement Affidavit shall be submitted with bid.
The Contractor shall require all subcontractors engaged to do work in connection with this
contract to carry Public Liability and Property Damage Insurance in amounts not less than
specified above.
ADDITIONAL POLICY ENDORSEMENTS
OWNER shall be entitled, upon request, and without expense, to receive copies of the
policies and all endorsements thereto and may make any reasonable request for deletion,
revision, or modification of particular policy terms, conditions, limitation, or exclusions (except
where policy provisions are established by law or regulation binding upon either of the parties
hereto or the underwriter of any of such policies). Upon such request by OWNER,
CONTRACTOR shall exercise reasonable efforts to accomplish such changes in policy
coverage, and shall pay the cost thereof,
REQUIRED PROVISIONS
CONTRACTOR agrees with respect to the above required insurance, all insurance contracts
and certificate(s) of insurance will contain and state, in writing, on the certificate or its
attachment, the following required provisions.
1 CITY OF PORT ARTHUR, TEXAS. and its officers, employees, and elected
representatives as additional insured(s), (as the interest of each insured may
appear)to all applicable coverage;
2 Provide 15 days notice to the Owner for cancellation, non-renewal, or material
change;
SUPPLEMENTARY GENERAL CONDITIONS 4 of 7
HISTORIC REHABILITATION OF
ROSE HILL MANOR — PHASE III
CITY OF PORT ARTHUR, TEXAS
3. Provide for an endorsement that the"other insurance" clause shall not apply to
the Owner where Owner is an additional insured shown on the policy;
4. Provide for notice to the Owner at the address shown below by registered mail;
5. CONTRACTOR agrees to waive subrogation against the Owner, its officers,
employees, and representatives for injuries, including death, property damage, or
any other loss to the extent same may be covered by the proceeds of insurance.
6. Provide that all provisions of this agreement concerning liability, duty, and
standard of care together with the indemnification provision, shall be underwritten
by contractual liability coverage sufficient to include such obligations within
applicable policies.
7 For coverage that are only available with claims made policies, the required
period of coverage will be determined by the following formula: continuous
coverage for the life of the contract, plus one year(to provide coverage for the
warranty period) and an extended discovery period for a minimum of five years
which shall begin at the end of the warranty period.
NOTICES
CONTRACTOR shall notify Owner in the event of any change in coverage and shall give
such notices not less than 15 days prior to the change, which notice must be accompanied
by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to The Owner
at the following address:
CITY OF PORT ARTHUR, TEXAS
P.O. Box 1089
Port Arthur, TX 77641
SECTION D. INDEMNIFICATION. The CONTRACTOR agrees to indemnify and save
harmless the Owner from any and all claims, causes of action, and damages of every kind,
for injury to or death of any person and damages to property arising out of the construction of
said improvements or the operations embraced by this contract, and including acts or
omissions of the Owner in connection with said construction.
SECTION E. Approval, disapproval, or failure to act by the Owner regarding any insurance
supplied by CONTRACTOR shall not relieve CONTRACTOR of full responsibility or liability
for damages and accidents as set forth in the contract documents. Neither shall the
bankruptcy, insolvency, or denial of liability by the insurance company exonerate
CONTRACTOR from liability.
Bidders shall adhere to all requirements under this section. No variances from these
requirements will be accepted by the Owner.
General contractor shall be required to certify that all subcontractors comply with the
Workmen's Compensation requirements and shall be required to notify the owner of any
changes in a subcontractors insurance during construction.
11.1.2 Add the following sentence:
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HISTORIC REHABILITATION OF
ROSE HILL MANOR — PHASE III
CITY OF PORT ARTHUR, TEXAS
If this insurance is written on the Comprehensive General Liability policy form,
the Certificates shall be AIA Document G705, Certificate of Insurance. If this
insurance is written on a Commercial General Liability policy form, ACORD form
25S will be acceptable.
11.2 Owner's Liability Insurance
11.2.1 Change Subparagraph 11.2.1 to read:
The Contractor shall purchase and maintain insurance covering the Owner's
contingent liability for claims which may arise from operations under the Contract.
This insurance shall be the same limits as stated in 11.1.6.2 above and shall be
issued in the name of the Owner and the Architect.
Article 13—Miscellaneous Provisions
13.9 Control of Materials
13.9.1 If the normal trade practice for manufacturers is to furnish warranties or
guarantees for the materials and equipment specified herein, the Contractor shall
turn the guarantees and warranties over to the Architect for potential dealing with
the manufacturers. The extent of such warranties or guarantees will not be a
factor in selecting the successful bidder.
13.9.3 All manufacturing processes are defined as all processes required to change the
raw ore or scrap metal into the finished, in-place steel product. The Contractor
shall furnish, to the Architect, certified mill test reports on the base metal and
producer's certifications on all subsequent manufacturing processes stating
compliance with the applicable specification(s) and that all manufacturing
processes occurred in the United States. Producer's certifications shall bear
the notarized signature of a responsible authorized representative of the
producer.
13.10 Differing Construction-site Conditions.
13.10.1 During the progress of the work, if subsurface or latent physical conditions are
encountered at the site, differing materially form those indicated in the contract,
or if unknown physical conditions of an unusual nature, differing materially from
those ordinarily encountered and generally recognized as inherent in the work
provided for in the contract, are encountered at the site, the Party discovering
such conditions shall promptly notify the Architect in writing of the specific
differing conditions before they are disturbed and before the affected work is
performed.
13.10.2 Upon written notification, the Architect will promptly investigate the conditions,
and if he determines that the conditions materially differ and cause an increase
or decrease in the cost or time required for the performance of any work under
the contract, an adjustment, excluding loss of anticipated profits, will be made
and the contract modified in writing in accordance with Article7. The Contractor
will be notified of the Architect's determination whether or not an adjustment of
the contract is warranted.
13.10.3 No contract adjustment which results in a benefit to the Contractor will be allowed
unless the Contractor has provided the required written notice in accordance with
Article 13.3.1.
13.10.4 No contract adjustment will be allowed under this clause for any effects caused
on unchanged work.
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HISTORIC REHABILITATION OF
ROSE HILL MANOR — PHASE III
CITY OF PORT ARTHUR, TEXAS
Article 15
15.19 Approval of Materials.
15.19.1 Reference in the specifications to any article, device, product, material, fixture,
form or type of construction by name, make or catalog number shall be
interpreted as establishing a standard of quality and shall not be construed as
limiting competition; and the Contractor, in such cases, if any, may, at his option,
use any article, device, product, material, fixture, for, or type of construction
which in the judgement of the Architect expressed in writing is equal to that
specified.
15.20 Qualification of Contractors
15.20.1 Attention is called to the fact that a bidder in signing the proposal represents that
he has the financial ability and experience to carry the work through its several
stages, and unless he can show evidence of such ability, he will not be eligible to
receive the award of the Contract. To be eligible for consideration he should be
able to show that he has available liquid assets amounting to at least ten percent
(10%) of the combined total of his bid plus the amount required for uncompleted
work on other contracts held by him at the time of opening the proposals. The
Owner reserves the right to award the contract to a person whom he deems
qualified by experience and financial responsibility to successfully carry out the
work.
15.21 Subletting or Assigning of Contract
15.21.1 The Contractor will not be permitted to assign, sell, transfer, or otherwise dispose
of the Contract of any portion thereof, or his rights title or interest therein without
the approval of the Architect. In any case, no subcontract will relieve the
Contractor of his responsibility under the Contract.
END OF SUPPLEMENTARY GENERAL CONDITIONS
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