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Home My WebLink AboutPR 22158: TMLIRP FOR FLOOD DAMAGE TO METAL BOOKENDS AT THE PORT ARTHUR PUBLIC LIBRARY AS A RESULT OF HURRICANE HARVEY (AUGUST 30, 2017) City of ort rthu /r_ras INTEROFFICE MEMORANDUM Office of Safety & Risk Management Date: September 17, 2021 To: Ronald Burton, City Manager From: Trameka A. Williams, Director of Human Reso e W"v RE: A Resolution Approving a Settlement in the Amount of $5,145.00 Made Against Texas Municipal League Intergovernmental Risk Pool (TMLIRP) for Flood Damage to Metal Bookends at the Port Arthur Public Library as a Result of Hurricane Harvey (August 30, 2017) Nature of the request: On August 30, 2017, Hurricane Harvey struck the City of Port Arthur resulting in flood damage to metal bookends at the Port Arthur Public Library (4615 9th Avenue). Staff Analysis, Considerations: The City filed a claim with Texas Municipal League Intergovernmental Risk Pool (TMLIRP) as a result of the damages. TML has offered to settle the claim in the amount of $5,145.00, which has been determined to be a fair and reasonable settlement. Recommendation: I recommend approval of Proposed Resolution No. 22158 authorizing the property damage settlement against TML for damage sustained to metal bookends at the Port Arthur Public Library. TMLIRP has offered to settle the claim for $5,145.00. This is considered a fair and reasonable settlement. Budget Considerations: The funds received will be deposited in the Insurance Proceeds Account#147-00-000-4744-00-00-000, HINFH. "Remember we are here to serve the Citizens of Port Arthur" P.R. No. 22158 09/17/2021 taw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE SETTLEMENT OF A CLAIM IN THE AMOUNT OF $5,145.00 MADE AGAINST TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TMLIRP) AS A RESULT OF THE FLOOD DAMAGE TO METAL BOOKENDS AT THE PORT ARTHUR PUBLIC LIBRARY AS A RESULT OF HURRICANE HARVEY (AUGUST 30, 2017) WHEREAS, on August 30, 2017, Hurricane Harvey struck the City of Port Arthur, resulting in flood damage to metal bookends at the Port Arthur Public Library (4615 9th Avenue); and, WHEREAS, as a result of the damage, a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TML); and, WHEREAS, TML has offered to settle the claim in the amount of $5,145.00, which has been determined to be a fair and reasonable settlement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to execute settlement in the amount of $5,145.00 for the claim against Texas Municipal League Intergovernmental Risk Pool (TML). This amount is based on an estimated cost for flood-related replacements; therefore, if additional flood-related costs are incurred, Texas Municipal League Intergovernmental Risk Pool may issue a supplemental payment. Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2021, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers NOES: Thurman "Bill" Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, City Manager nment "A” Customer Quick Quote (Quote #75301-01) METEOR EDUCATION MeTEOP.E 1u ation,LLC Prepared For: Site: 690 NE 23rd Avenue Porr Arthur Public Library Port Arthur Public Library Gainesville FL 32609 4615 9th Ave 4615 9th Ave www.meteoreducation.com Port Arthur Tv.77612. Port Arthur,TX 77642 Quote ID Terms Quote Contact Site Contact 75301-01 Net 30 Days Liz Bolton/cell: 409-332-0552 / Steven Williams / (409) 985-8838/ 07/20/2021 Prices Good Through lbolton@meteoreducation.com swilliams@paplibrary.org 08/19/2021 Mediatechnologies BuyBoard-Zone 1 Inside Delivered 584-19 Discount:Net% Install:NET Freight 10% Item No. Qty Model No.Desc List Price Your Price Ext.Price t 300 21-BS10 $30.00 $15.59 $4,677.00 SLIDING METAL BOOK SUPPORT 21 Series 1''L x 4'H o,rda�•:oat. ., - gty I each)tarp$.00) Mediatechnologies$4.677.00 TOTALS Product. $4,677.00 Install: $0.00 Freight: $468.00 (—]Sales Tax at 8.250%: $0.00 Total S 5,145.00 All pricing and lead times are based on the information(color options.finishes etc.)supplied to McTEOR at the time a purchase order is received.Changes could result in a possible delay of order and'or additional costs Sales tax rates are based on the end user sete address and are subject to change. The sales tax rate and amount provided on this quote are estimates only.Upon delivery,you will be invoiced at the current rate of sales tax which may differ from misestimate. By submitting a purchase order to McTEOR.Customer accepts our offer and agrees to be bound by ine attached terms and conditions Prices are good for 30 days from gate of quote Prices good through 1i811912021. I have verified that all products,quantities,specifications and colors on this quote are correct. Printed On:20 Jul 2021 1 I).uc�uhnvu d lu 1`ILIRP:Ox 115 2021 1 2_:33 I' Customer Quick Quote (Quote #75301-01) METE)R EDUCATION MeTEOR Education,I.LC Prepared For: Site: 690 NE 23rd Avenue Port Arthur Public Library Port Arthur Public Library Gainesville FL 32609 4615 9th Ave 4615 9th Ave www.meteoreducation.com Port Arthur TX 776421 Port Arthur,TX 7764-2 Quote ID Terms Quote Contact Site Contact 75301-01 Net 30 Days Liz Bolton/cell: 409-332-0552 / Steven \Mlliams / (409) 985-8838 I 07/20/2021 Prices Good Through lboltori@rneteoreducation.com swilliarrs@paplibrary.org 08/19/2021 TERMS AND CONDITIONS OF SALE Were,these Terms and Conditions of Sale the-Company-shall be deemed to mean MeTEOR Education.Should aa.. product be purchased undera Did or contract with terms and conditions different from those contained herein.the terrtsof said bid or contract shalt supersede c'a:;gment the following If customer purchase order includes terms different than the terms listed below terms sill be reviewed for acceptance by the Company. GENERAL SALES POUCY:No order in process of production.or product other than standard.is subject to cancellation,delivery deferment,or specification change wirnc,.r the written acceptance of the Company. The Company must be in receipt of an authonzed written purchase order prior to an order being processed.MeTEOR Education reserves the right to refuse purchase otters if the terns and conditions of such orders are contrary to these Terms and Conditions of Sale Purchase Orders should be emailed to ordersLd-'.,meteoreducation.com or mailed to MeTEOR Education at 690 NE 23rd Avenue.Ga'nes"dte. FL 32609.All orders ar a subject to the approval of the Company's credit control department and the tenns and conditions relating to the granting of such cree;t facitibes First time orders from non-publicly funded entities must be prepaid at the time of the order in accordance with the prepay requirements listed below unless pnor arrangements have been agreed upon with the Company's credit control department. Prepay Requirements for non-publicly funded entities • <$25,000 100%prepay • S25.0014125.000 50%to order,50%Net 30 from invoice date • +S125,001 35%to order,35%at delivery,30%Net 30 from invoice date Any order over$5.000 for a prepay vendor,will require prepayment from customer.A list of prepay vendors is available upon request. RETURNED GOODS:Returned goods will only be accepted under a Return Authorization number ikRAI issued oy the Company.Accepted Returns may be subject to re-stocking and handling fees and any additional freight costa Special order or custom made products may not be returned. CANCELLED ORDERS:Cancelled orders may be subject to fees associated with completed work including.but not limited to.design,order processing,and manufacturing. ORDER CHANGES:Any change to your order must be in a written change order. TAXES:Excise,sales occupation.use.or other tax imposed upon the distributor will be au'd.tional to the salespnce unless otherwise noted on the purcnase order For tax exempt entities,tax exempt form must be on file with the Company before purchase order is processed or the Company mug.by law,charge appropriate sales tax.If aoplic sole.please submit your sales tax exemption ID on the purchase order to ensure proper billing.Sales tax rates are based on the end user's ate address and are subjecr to change.The sales tax rate and amount provided on this quote are estimates only.Upon delivery.you will be invoiced at the current rate of sales tax which may differ from this estimate. BONDING:Performance and payment bonds are available for a fee and are not included in quoted once unless clearly noted If bonding is needed,cost will be 1.5%"of total quoted amount. 'Fee percentage is subject to change. TERMS:MeTEOR Education will invoice customer upon delivery.Terms are net 30 days unless otherwise agreed prior to the acceptance of the order Customer agrees to pay 18%annual interest.or S50 per month.whichever is greater.on the balance of any late payment DROP-SHIP OR INSIDE DELIVERY ONLY: • Freight damage must be reported to the Company within 48 hours of delivery.It is important to note any crushed or damaged packaging,discolored packaging(indicating water damage),or anything that looks as if it has been reopened or repackaged.All packages should be opened and products inspected within 48 hours of receipt.Upon discovery of any damage or shortage.the Company's Service Department must be notified at 1-800-699-7516. • The Carrier will produce a Bill of Lading for signature acknowledging receipt.Please ensure the number of cartonsfttems received match the bill of lading as well as the work order.Any shortages should be annotated on THE BILL OF LADING NEXT TO YOUR SIGNATURE and immediately reported to the Company's Traffic Office on 1-800-699-7516.The acknowledged Bill of Lading is deemed to be proof of delivery and the Company will issue its invoice(s) for payment.Any unauthonzed assessorial charges will not be paid for. INSTALLED PRODUCT&SERVICES:Product to be installed will be delivered and installed at the address notified in the purchase order unless previous arrangements have been agreed.Upon the delivery of product to the specified location MeTEOR Education will invoice the customer in the amount of product delivered with the appropnate proof of delivery(bill of lading.manufacturer packing list,or work order).All placement and assembly will be verified by signature confirmation that items have been assembled.set in place and are in good condition.All installation and delivery charges(above product invoices)wilt be billed upon receipt of final verification oy customer signature on completed work orders MeTEOR Education will also provide a complete Master Invoice summarizing all invoices at that time at the customer's request.Any damage must be noted on the separate service request form provided by the installer.a copy of which will be made available for customer records Services will be delivered to stafffpersonnel at the address notified in the purchase order unless previous arrangements have been agreed.Seneces may be provided prior to,during and/or after delivery of product.Any associated servicespertaining to this agreement are good for a period of up to one-year from the initial delivery date of product. WARRANTY:au rreir manufacturer's standard warranty Please contact your local representative for details Printed On:20 Jul 2021 yy22 Date Submitted to 1`1LIRP:Of i)'5 20211?:33 P